Improving Power Point Presentations


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This introductory lecture was given to the master students at the beginning of the 2008-09 academic session. I was prompted to find out more on how to improve power point presentations after seeing some of the sad states of presentations done with a
"copy-and-paste" style resulting in slides with too many words

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  • Overview of whole-body hormonal stress response to shock. Upper left, Stress hormones (catecholamines, glucagons) stimulate the liver to increase glucose output, derived from glycogen breakdown and by synthesis from lactate and alanine, which are released from skeletal muscle catabolism (right side). Lower left, Adrenal medulla secretes glucocorticosteroids and catecholamines, which induce glycogenolysis, insulin resistance, hypokalemia, and lipolysis. Juxtaglomerular cells of the kidney release renin, which activates the renin-angiotensin-aldosterone (RAA) system. Upper right, Skeletal muscle becomes more resistant to substrate uptake and continues to release lactate, which becomes the main fuel source for the heart in shock. FFA, free fatty acids.
  • Designers choose serif typefaces because they are easy to read. Our eyes find it easy to follow the baselines of serif type. Sans serif fonts, in which each character is independent from its neighbors, are good for reading shorter pieces of information, such as titles and labels.
  • Improving Power Point Presentations

    1. 1. Improving Power Point Presentations K.S. Chew School of Medical Sciences Universiti Sains Malaysia
    2. 2. What’s The Problem With Most Power Point Presentations?
    3. 3. Does this look familiar? What a torture by Power Point Presentation, or is it really?
    4. 4. Basically the problems can be due to the Presenter or …the Slides
    5. 5. Introduction Speaker Audience Speaker Encoding Decoding Audience Communication Gap ✗
    6. 6. The Communication Gap <ul><li>It is the difference between what: </li></ul><ul><li>What I meant to say </li></ul><ul><li>What I actually said </li></ul><ul><li>What you think you heard </li></ul><ul><li>What you think I meant </li></ul>
    7. 7. Introduction <ul><li>According to various studies, we can effectively recall </li></ul><ul><li>20% of what we hear </li></ul><ul><li>30% of what we see </li></ul><ul><li>50% of what we hear and see </li></ul><ul><li>70% of what we do </li></ul>
    8. 8. THE SLIDES
    9. 9. Three Simple Rules In Preparing Your Slides
    10. 10. RULE #1 : KEEP IT SIMPLE, SWEET (K.I.S.S)
    11. 11. R ule #1 <ul><li>RULE #1: Keep It Short, Simple (K.I.S.S) </li></ul><ul><li>Power Point is a tool, not the center stage </li></ul><ul><li>T o o m a n y c o l o u r s </li></ul><ul><li>Too Many Fonts and Styles </li></ul><ul><li>One slide, one concept </li></ul><ul><li>Use 6X6 rule as your guide: </li></ul><ul><ul><li>No more than 6 lines per slide </li></ul></ul><ul><ul><li>No more than 6 words per line </li></ul></ul>
    12. 12. Use 6 * 6 RULE 6 LINES PER SLIDE 6 WORDS PER LINE
    13. 13. Avoid Text Indigestion!! At the whole-body level, shock from any etiology initiates a sequence of stress responses that are intended to preserve flow to vital organs and to signal cells to expend internal energy stores ( Figure 4-2). The circulating “stress hormones” derive mainly from the hypothalamic-pituitary-adrenomedullary axis, which leads to secretion of epinephrine and norepinephrine from the adrenal medulla and corticosteroids from the adrenal cortex, renin from the kidney, and glucagon from the pancreas. These hormones signal the liver to break down glycogen to release glucose into the plasma and alert adipose tissue to release fatty acids via lipolysis. As a result, stress hormones increase the input of carbon substrates into the TCA throughout the body, often overwhelming the mitochondrial ability to oxidize them and leading to an increase in lactic acid production and release into the bloodstream.
    14. 14. Body Hormonal Response To Shock
    15. 15. But A Picture Paints A Thousand Words
    16. 16. Even For Figures and Charts, Simplify Them! Too detailed !
    17. 17. Easier To Digest Much Simpler
    19. 19. Rule #2 <ul><li>RULE #2: Limit the Number of Slides </li></ul><ul><li>Limit to about three major take home points </li></ul><ul><li>Audience attention span 20 – 40 minutes </li></ul>
    20. 20. Mills Persuasive Presentation Formula <ul><li>Preview (10-15% of time) </li></ul><ul><ul><li>Attention grabber </li></ul></ul><ul><ul><li>Overview </li></ul></ul><ul><li>View/Points (80-85% of time) </li></ul><ul><ul><li>Three points with evidence/illustration </li></ul></ul><ul><li>Review/Conclusion (5% of time) </li></ul><ul><ul><li>Recap </li></ul></ul><ul><ul><li>Memorable conclusion </li></ul></ul><ul><ul><li>Call to action </li></ul></ul>
    22. 22. Rule #3 <ul><li>RULE #3: Use appropriate fonts </li></ul><ul><li>Appropriate in terms of: </li></ul><ul><li>Types </li></ul><ul><ul><li>Use either Sans Serif or Serif Fonts </li></ul></ul><ul><ul><li>Avoid fancy/display fonts </li></ul></ul><ul><li>Size </li></ul><ul><li>Color </li></ul>
    23. 23. Font Types <ul><li>Sans Serif </li></ul><ul><li>Arial </li></ul><ul><li>Calibri </li></ul><ul><li>Comic Sans MS </li></ul><ul><li>No tails, less decorative </li></ul><ul><li>Serif </li></ul><ul><li>Times New Roman </li></ul><ul><li>Georgia </li></ul><ul><li>Courier New </li></ul><ul><li>Has tails added to end of letter strokes as decoration </li></ul>
    24. 24. <ul><li>May use more than one font but generally serif fonts are more difficult to read on screen and less formal </li></ul><ul><li>San serif fonts are clearer </li></ul><ul><li>Italics are difficult to read on screen </li></ul><ul><li>Use colours to emphasise </li></ul>Fonts
    25. 25. Font Size <ul><li>Font size is measured in points </li></ul><ul><li>One inch = 72 points. </li></ul><ul><li>As a rule of thumb: </li></ul><ul><li>Make titles at least 36 points. </li></ul><ul><li>Make text at least 24 points. </li></ul>
    26. 28. How To Estimate Font Size Visibility <ul><li>Look at it from 2 metres away </li></ul>2 m
    27. 29. Contrast <ul><li>Use contrasting colours </li></ul><ul><li>Light on dark vs dark on light </li></ul><ul><li>Use complementary colours </li></ul>This is dark on light
    28. 30. Guidelines <ul><li>Use Contrasting Colors For Text and Background </li></ul><ul><li>Use </li></ul><ul><li>Light text on a dark background </li></ul><ul><li>Dark text on a light background </li></ul><ul><li>B u t a v o i d too many colors </li></ul>
    29. 31. Contrast <ul><li>Use contrasting colours </li></ul><ul><li>Light on dark vs dark on light </li></ul><ul><li>Use complementary colours </li></ul>These colours do not complement
    30. 32. Make It Clear (Complement) <ul><li>Use contrasting colours </li></ul><ul><li>Light on dark vs dark on light </li></ul><ul><li>Use complementary colours </li></ul>These colours complement
    31. 33. A Bonus Point To Remember <ul><li>Clip arts, animation and transition can be very annoying and distracting! </li></ul><ul><li>Try using high quality photos rather than clip arts. </li></ul>
    32. 34. THE PRESENTER
    33. 35. Planning <ul><li>To avoid P.A.N.I.Cky situation, plan. </li></ul><ul><li>P = define your PURPOSE of this presentation </li></ul><ul><li>A = know your AUDIENCE </li></ul><ul><li>N = detail your NEEDS </li></ul><ul><li>I = search for the information </li></ul><ul><li>C = Prepare your COMMUNICATION </li></ul>
    34. 37. Eye Contact
    35. 38. CONCLUSION
    36. 39. Main Points <ul><li>Keep it SIMPLE </li></ul><ul><li>Use Rule of 6*6 as a guide </li></ul><ul><li>Use appropriate font type, color and size </li></ul><ul><li>And don’t just use bullet slides... Have a variety of slides….. </li></ul>
    37. 40. Please have Some Mercy On Your Audience… don’t use too many bullets….
    38. 41. Enjoy Your CME!