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Virginia Tech & ASERL Cooperative Print Journal Archive

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Virginia Tech & ASERL Cooperative Print Journal Archive

  1. 1. Association of Southeastern Research Libraries Virginia Tech . ASERL Cooperative Print Journal Program April 29, 2012
  2. 2. SHARED PRINT ARCHIVES2
  3. 3. REGIONAL SHARED PRINT ARCHIVES • CIC: Committee on Institutional Cooperation (IL, IN, MN, MI, WI, IA, PA) • TRLN: Triangle Research Libraries Network (NC) • WEST: Western Regional Storage Trust (CDL) • ORBIS/CASCADE: (WA, OR, ID) • GWLA: Greater Western Library Alliance • PALCI: Pennsylvania Academic Library Consortium, Inc. • Five Colleges Inc., (Mass.) • CRL: Center for Research Libraries • WRLN: Washington Research Library Consortium • ASERL: Association of Southeastern Research Libraries3
  4. 4. ASERL Agreement Purpose • Share costs and efforts of long-term retention of print journals • Provide assurance of availability of print for research • Allows for withdrawal of print duplicates with confidence of access • 23 of the 32 ASERL libraries have signed4
  5. 5. AGREEMENT SPECIFICS • Each library has a rep on steering committee • Effective through Dec. 31, 2035 • Reviews in 2020, 2030, 2035 • Can opt out but must provide 24 months notice5
  6. 6. NOT IN THE AGREEMENT • Retaining current print subscriptions • Total completeness of title run • Withdrawal requirements6
  7. 7. SELECTION CRITERIA7
  8. 8. STORAGE OPTIONS8
  9. 9. RISK ASSESSMENT9
  10. 10. MAJOR PLAYERS • Triangle Research Libraries Network • University of Florida • National Library of Medicine • Possibly WRLN10
  11. 11. APPROACHES • Core collection-based • Publisher / Archive-based • Wake Forest: Discarded most JSTOR; Keeping Wiley-Blackwell titles • GT: Discarded most JSTOR; algorithm for rest11
  12. 12. IMPLEMENTATION • Spreadsheet complete: JSTOR, Project Muse, Wiley-Blackwell, Springer, Elsevier • Included Usage Stats and ISI Citation Data12
  13. 13. WHAT TO WITHDRAW TOOL • Dynamic tool from JSTOR Microsoft Office Excel 97-2003 Worksheet • Free to download and use • Customizes lists according to your holdings • Provides # of potential withdrawals • Image ratio calculated for each title13
  14. 14. AGRICULTURE & LAW JOURNALS • CRL & AGNIC IMLS GRANT: Amy Woods Recent Webinar • Using USAIN’s preservation program • Digital and microfilmed journals and govdocs • ASERL: Collecting List of Print Journals14
  15. 15. OCLC STANDARDIZATION • ad hoc Coordinating Committee Spring 2012 Report OCLC/ • Goal: make shared print collections known through OCLC • Includes adding an institutional symbol to differentiate archives from standard collection • Easily populate holdings • Use of 583 Action Notes Field • Gaps, condition, retention terms, archive name15
  16. 16. DIGITAL PRESERVATION • JSTOR/ITHAKA/PORTICO • LOCKSS • CLOCKSS • PUBLISHERS • INSTITUTIONAL REPOSITORIES16
  17. 17. JSTOR, ITHAKA S+ R, PORTICO17
  18. 18. CHALLENGES • Human Resources • Physical Space • State Regulations • Evolutionary process18
  19. 19. WEBLIOGRAPHY • Ithaka What-to-Withdraw • ASERL Cooperative Journal Retention Program • Portico • JSTOR • Digital Preservation Coalition—UK • CRL Print Archiving & PAPR Registry • PAPR Webinar on Youtube • CRL-USAIN Agriculture Archives • USAIN Preservation & Digital Library Committee19

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