3. REGIONAL SHARED PRINT ARCHIVES
• CIC: Committee on Institutional Cooperation (IL, IN, MN, MI, WI, IA,
PA)
• TRLN: Triangle Research Libraries Network (NC)
• WEST: Western Regional Storage Trust (CDL)
• ORBIS/CASCADE: (WA, OR, ID)
• GWLA: Greater Western Library Alliance
• PALCI: Pennsylvania Academic Library Consortium, Inc.
• Five Colleges Inc., (Mass.)
• CRL: Center for Research Libraries
• WRLN: Washington Research Library Consortium
• ASERL: Association of Southeastern Research Libraries
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4. ASERL Agreement Purpose
• Share costs and efforts of long-term
retention of print journals
• Provide assurance of availability of print for
research
• Allows for withdrawal of print duplicates
with confidence of access
• 23 of the 32 ASERL libraries have signed
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5. AGREEMENT SPECIFICS
• Each library has a rep on steering
committee
• Effective through Dec. 31, 2035
• Reviews in 2020, 2030, 2035
• Can opt out but must provide 24
months notice
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6. NOT IN THE AGREEMENT
• Retaining current print subscriptions
• Total completeness of title run
• Withdrawal requirements
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10. MAJOR PLAYERS
• Triangle Research Libraries Network
• University of Florida
• National Library of Medicine
• Possibly WRLN
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11. APPROACHES
• Core collection-based
• Publisher / Archive-based
• Wake Forest: Discarded most JSTOR;
Keeping Wiley-Blackwell titles
• GT: Discarded most JSTOR; algorithm
for rest
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12. IMPLEMENTATION
• Spreadsheet complete: JSTOR, Project
Muse, Wiley-Blackwell, Springer,
Elsevier
• Included Usage Stats and ISI Citation
Data
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13. WHAT TO WITHDRAW TOOL
• Dynamic tool from JSTOR Microsoft Office
Excel 97-2003 Worksheet
• Free to download and use
• Customizes lists according to your
holdings
• Provides # of potential withdrawals
• Image ratio calculated for each title
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14. AGRICULTURE & LAW JOURNALS
• CRL & AGNIC IMLS GRANT:
Amy Wood's Recent Webinar
• Using USAIN’s preservation program
• Digital and microfilmed journals and
govdocs
• ASERL: Collecting List of Print Journals
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15. OCLC STANDARDIZATION
• ad hoc Coordinating Committee Spring 2012 Report OCLC/
• Goal: make shared print collections known through
OCLC
• Includes adding an institutional symbol to
differentiate archives from standard collection
• Easily populate holdings
• Use of 583 Action Notes Field
• Gaps, condition, retention terms, archive name
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Here’s the link to the agreement: http://www.aserl.org/wp-content/uploads/2011/07/ASERL_Journal_Retention_Agreement_FINAL.pdf
I was just added as the rep for our library. Tyler has written and signed our memorandum of understanding.
We are not required to keep print or electronic subs of titles nominated . The project is not about current and future archives. That will most likely be a separate digital archival project down the road. Also, If a title run is missing a volume or two, or a few issues, that’s ok. We will also nominate titles that we have from, say, v.1 1920—through 2005. It’s ok that we don’t have the current subscription. Also, title can be nominated and put on the list more than once by separate universitise. Also, remember that many universities are keeping titles beyond the titles nominated for ASERL storage.
The most important of these are completeness and electronic archive availability, but all factors can be factored in.
3 options for holdings
Risk associated with location and circ policy. We can choose from any of these.
We do not need to use a blanket approach. We can discard some things in JSTor, or Springer, or Wiley, and so on. We can nominate from those same archives, as well.
