Here’s the link to the agreement: http://www.aserl.org/wp-content/uploads/2011/07/ASERL_Journal_Retention_Agreement_FINAL.pdf
I was just added as the rep for our library. Tyler has written and signed our memorandum of understanding.
We are not required to keep print or electronic subs of titles nominated . The project is not about current and future archives. That will most likely be a separate digital archival project down the road. Also, If a title run is missing a volume or two, or a few issues, that’s ok. We will also nominate titles that we have from, say, v.1 1920—through 2005. It’s ok that we don’t have the current subscription. Also, title can be nominated and put on the list more than once by separate universitise. Also, remember that many universities are keeping titles beyond the titles nominated for ASERL storage.
The most important of these are completeness and electronic archive availability, but all factors can be factored in.
3 options for holdings
Risk associated with location and circ policy. We can choose from any of these.
We do not need to use a blanket approach. We can discard some things in JSTor, or Springer, or Wiley, and so on. We can nominate from those same archives, as well.
Virginia Tech & ASERL Cooperative Print Journal Archive
Association of Southeastern Research Libraries Virginia Tech . ASERL Cooperative Print Journal Program April 29, 2012
REGIONAL SHARED PRINT ARCHIVES • CIC: Committee on Institutional Cooperation (IL, IN, MN, MI, WI, IA, PA) • TRLN: Triangle Research Libraries Network (NC) • WEST: Western Regional Storage Trust (CDL) • ORBIS/CASCADE: (WA, OR, ID) • GWLA: Greater Western Library Alliance • PALCI: Pennsylvania Academic Library Consortium, Inc. • Five Colleges Inc., (Mass.) • CRL: Center for Research Libraries • WRLN: Washington Research Library Consortium • ASERL: Association of Southeastern Research Libraries3
ASERL Agreement Purpose • Share costs and efforts of long-term retention of print journals • Provide assurance of availability of print for research • Allows for withdrawal of print duplicates with confidence of access • 23 of the 32 ASERL libraries have signed4
AGREEMENT SPECIFICS • Each library has a rep on steering committee • Effective through Dec. 31, 2035 • Reviews in 2020, 2030, 2035 • Can opt out but must provide 24 months notice5
NOT IN THE AGREEMENT • Retaining current print subscriptions • Total completeness of title run • Withdrawal requirements6
MAJOR PLAYERS • Triangle Research Libraries Network • University of Florida • National Library of Medicine • Possibly WRLN10
APPROACHES • Core collection-based • Publisher / Archive-based • Wake Forest: Discarded most JSTOR; Keeping Wiley-Blackwell titles • GT: Discarded most JSTOR; algorithm for rest11
IMPLEMENTATION • Spreadsheet complete: JSTOR, Project Muse, Wiley-Blackwell, Springer, Elsevier • Included Usage Stats and ISI Citation Data12
WHAT TO WITHDRAW TOOL • Dynamic tool from JSTOR Microsoft Office Excel 97-2003 Worksheet • Free to download and use • Customizes lists according to your holdings • Provides # of potential withdrawals • Image ratio calculated for each title13
AGRICULTURE & LAW JOURNALS • CRL & AGNIC IMLS GRANT: Amy Woods Recent Webinar • Using USAIN’s preservation program • Digital and microfilmed journals and govdocs • ASERL: Collecting List of Print Journals14
OCLC STANDARDIZATION • ad hoc Coordinating Committee Spring 2012 Report OCLC/ • Goal: make shared print collections known through OCLC • Includes adding an institutional symbol to differentiate archives from standard collection • Easily populate holdings • Use of 583 Action Notes Field • Gaps, condition, retention terms, archive name15