Christiana Dobrzynski Grippe - MARAC: Donor Relations

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Presentation "Digitization and Donor Relations: Duties Beyond Processing as a Project Archivist" given during panel "Lessons in Success: Case Studies in Project Management" at the Mid-Atlantic Regional Archives Conference on October 27, 2012 in Richmond, Virginia.

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  • Christiana Dobrzynski Grippe - MARAC: Donor Relations

    1. 1. Job responsibilities Survey the collection and draft processing plan. Determine and acquire necessary supplies. Apply simple preservation and conservation measures. Compile and revise existing descriptions of materials. Re-house the collection in acid-free containers. Write and code detailed finding aid. Assist with reference activities of the Museum Archives. Conduct item-level cataloguing of photographic images and coordinate their digitization and the creation of analogue print copies. Perform any other duties reasonably related to the functions described above.
    2. 2. Job responsibilities Survey the collection and draft processing plan. Determine and acquire necessary supplies. Apply simple preservation and conservation measures. Compile and revise existing descriptions of materials. Re-house the collection in acid-free containers. Write and code detailed finding aid. Assist with reference activities of the Museum Archives. Conduct item-level cataloguing of photographic images and coordinate their digitization and the creation of analogue print copies. Perform any other duties reasonably related to the functions described above.
    3. 3. Surveying the Daled Papers
    4. 4. First impressions
    5. 5. First impressions Inventory!
    6. 6. First impressions
    7. 7. First impressions Labels!
    8. 8. First impressionsItem-LevelDescription! Labels!
    9. 9. Also in Daled Papers
    10. 10. Further developments After surveying, the Daled Papers seemed to be incomplete – some records remained with the donors Coordinated with curatorial departments as well as Museum Archives regarding communicating with donors Curator determined that additional on-site appraisal and interaction with the donors was necessary
    11. 11. Donor relations
    12. 12. Challenges Was not part of initial cultivation of MoMA’s relationship with the Daleds Would not be part of MoMA’s long-term cultivation of relationship with Daleds Two donors for the one collection Intensely personal situation and potentially very intrusive Language barrier Time constraint Lack of “institutional memory” as project archivist Coordinating amongstseveral departments within the Museum  Museum Archives, Curatorial (Prints and Illustrated Books), Registrar, Art Preparation and Handling, Conservation, Development, etc.
    13. 13. Trip to visit the Daleds in Brussels, Belgium
    14. 14. Where were the records?
    15. 15. Where were the records?
    16. 16. Where were the records?
    17. 17. Where were the records?
    18. 18. Where were the records?
    19. 19. Where were the records?
    20. 20. Where were the records?
    21. 21. Where were the records?
    22. 22. Successful survey and appraisal
    23. 23. Outreach and educational opportunities What comprises an archive? “Why is this important?”“Who would be interested in this?” “How will this be organized?”
    24. 24. Final thoughts  Don’t make assumptions!  Being a facilitator for communication is key  Every interaction is a chance for outreach (both within the institution and outside it)  Our impact extends beyond the archives  Be willing to embrace the “other duties” associated with your job – being “temporary” is not a good reason to ignore outreach

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