Notary public class

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This is the power point used in Notary Public classes in North Carolina

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Notary public class

  1. 1. Notary Public Cindy Baucom Instructor
  2. 2. Notary Public <ul><li>Cindy Baucom 704-791-4721 </li></ul><ul><li>cindybaucom @yahoo.com </li></ul><ul><li>Secretary of State 919-807-2219 </li></ul><ul><li>www. sosnc .com </li></ul>
  3. 3. Objectives <ul><li>Learn how to become a Notary Public </li></ul><ul><li>Learn what a Notary can does </li></ul><ul><li>Learn how a Notary notarizes documents </li></ul><ul><li>Become a Notary Public </li></ul>
  4. 4. <ul><li>Main Goal: To prevent Fraud and Forgery </li></ul><ul><li>Pg. 3 Statue 10B </li></ul><ul><li>************************************************ </li></ul><ul><li>Qualifications High School or GED </li></ul><ul><li>18 years old Work or live in NC </li></ul><ul><li>Reside legally in US </li></ul><ul><li>Read, write, and speak English </li></ul>
  5. 5. Dual-Office holding provisions <ul><li>PG 4: Dual Holding Office Law: You may hold more then 1 office </li></ul><ul><li>Notary Course and Exam 80% on test </li></ul><ul><li>Class is 6 hours </li></ul>
  6. 6. Application Procedures <ul><li>Page 5: 90 days </li></ul><ul><li>Letter 45 days to get to Reg. of Deeds </li></ul>Pg 5
  7. 7. The applicant must use his or her legal name for commissioning, which excludes nicknames. The following are acceptable forms for commission names: John A. Smith J. Allan Smith Allan Smith John Smith John Allan Smith          The name on the notary’s stamp or seal and the notary’s signature must match the notary’s commission name (line 2).      
  8. 8. Commissioning <ul><li>Page 7 </li></ul>Pg 7
  9. 9. <ul><li>Pg. 28 </li></ul><ul><li>Notary Seal or Stamp </li></ul><ul><li>Handbook </li></ul><ul><li>Black pen </li></ul><ul><li>Log Book </li></ul>Tools of the Trade
  10. 10. Notary’s Seal or Stamp <ul><li>Name as commissioned </li></ul><ul><li>County in which appointed and Qualified </li></ul><ul><li>“North Carolina” or “NC” or “N. Carolina” </li></ul><ul><li>“Notary Public” </li></ul><ul><li>Seal must make legible reproduction </li></ul><ul><li>May also include commission expiration date </li></ul>
  11. 11. <ul><li>704-525-7600 www.caromark.com </li></ul><ul><li>3405 South Tryon St. Charlotte, 28232 </li></ul><ul><li>John Q. Notary </li></ul><ul><li>Notary Public </li></ul><ul><li>Mecklenburg, North Carolina </li></ul><ul><li>Self ink Flip IS200 $24.50 </li></ul><ul><li>Pre ink PS06 $30.15 </li></ul><ul><li>Stamp RS11 $20.75 </li></ul>Carolina Marking Devise
  12. 12. Carolina Marking Devise <ul><li>Embosser SLPI585 $30.50 </li></ul><ul><li>Inker SL0511 $19.95 </li></ul><ul><li>Stamp pad $4.50 </li></ul><ul><li>Log Book $12.50 </li></ul>
  13. 13. Lost or Stolen Tools <ul><li>Police report </li></ul><ul><li>Register of Deeds </li></ul><ul><li>Sec. of State </li></ul><ul><ul><li>Police report </li></ul></ul><ul><ul><li>Letter-What happened </li></ul></ul><ul><ul><li>You have 10 days to notify these entities </li></ul></ul>
  14. 14. <ul><li>Page 5 </li></ul>Recommissioning Pg 5
  15. 15. Change of Status <ul><li>Page 12 </li></ul>Pg 12
  16. 16. If you no longer live or work in NC <ul><li>You MUST resign </li></ul><ul><li>Send your log book to SOS </li></ul><ul><li>Send your Seal or Stamp to SOS </li></ul>
  17. 17. Powers <ul><li>Page 15 </li></ul>Pg 15
  18. 18. Notary as Interested Party <ul><li>Page 25 </li></ul>Pg 25
  19. 19. There are several specific exceptions to this rule: <ul><li>Fees for services charged by lawyers, real estate brokers or salespersons, motor vehicle dealers, and bankers do not prohibit them from notarizing documents relating to the transactions that generate those fees. </li></ul><ul><li>Trustee in a Trust </li></ul>
  20. 20. Attestation Requirements <ul><li>Page 26 </li></ul>Pg 26
  21. 21. Acknowledgments <ul><li>Page 24 </li></ul>Pg 24
  22. 22. Test Time <ul><li>Extra Credit- DATE </li></ul><ul><ul><li>5/2/10 </li></ul></ul><ul><ul><li>May 2, 2010 </li></ul></ul><ul><li>www. sosnc .com </li></ul>
  23. 23. Fees <ul><ul><ul><ul><ul><li>Page 38 </li></ul></ul></ul></ul></ul>Pg 38
  24. 24. <ul><li>My name is ______________________ I am a Notary. </li></ul><ul><li>Thus, I am not a lawyer and I cannot give you advice </li></ul><ul><li>nor assist you in preparing your document. </li></ul><ul><li>My Fees: Notary (per signature) ………… $5.00 </li></ul><ul><li>Thank you for choosing me for your Notary needs. </li></ul>Sample Price Sheet
  25. 25. <ul><li>Page 11 </li></ul>Criminal Offenses Pg. 11
  26. 26. Basics <ul><li>Check Date, Type of Document, Blanks, Who needs to sign. </li></ul><ul><li>Check ID </li></ul><ul><li>Watch them sign or hear them state they signed. </li></ul><ul><li>Notarize-location standing, date, your signature, your printed name, your expiration date, & seal or stamp </li></ul>
  27. 27. Acknowledgment of instrument signed by one person: North Carolina ________________________ County I, _____________________________, a Notary Public for said County and State, do hereby certify that ____________________________ personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this the ______ day of ______________, 19 ____. (Official Seal) Notary Public_____________________ My commission expires _______________________, 20 ____.
  28. 28. Acknowledgment of instrument signed by two or more persons: North Carolina ________________________ County I, _____________________________, a Notary Public of ___________ County, North Carolina, do hereby certify that ____________________________ and ________________________ personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this the ______ day of ______________, 20 ____. (Official Seal) _________________________________ Notary Public My commission expires _______________________, 20 ____. Page 28 - 29
  29. 29. Proof by Subscribing Witness: North Carolina ________________________ County I, _____________________________, a Notary Public of___________________ County, North Carolina, do hereby certify that ____________________________ personally appeared before me this day, and being duly sworn, stated that in his presence ____________________ (signed) (acknowledged the execution of) the foregoing instrument. Witness my hand and official seal, this the ______ day of ______________, 20 ____. (Official Seal) _________________________________ Notary Public My commission expires _______________________, 20 ____. Page 32 - 33
  30. 30. Proof by Other Person: North Carolina ________________________ County I, _____________________________, a Notary Public of___________________ County, North Carolina, do hereby certify that ____________________________ personally appeared before me this day, and being duly sworn, stated that he/she knows the handwriting of ____________________ and that the signature to the foregoing instrument is the signature of ____________________. Witness my hand and official seal, this the ______ day of ______________, 20 ____. (Official Seal) _________________________________ Notary Public My commission expires _______________________, 20 ____. Page 32 - 33
  31. 31. <ul><li>Affidavits: (Guidebook page #93) </li></ul><ul><li>North Carolina </li></ul><ul><ul><ul><ul><ul><li>Affidavit </li></ul></ul></ul></ul></ul><ul><li>County of ________________ </li></ul><ul><li>I, _________________________________, appearing before the undersigned notary and being duly sworn says that:: </li></ul><ul><li>1. He is_____________________________________________________________________________________ </li></ul><ul><li>_____________________________________________________________________________________________ _________________________________________________________________________________________. 2. He says___________________________________________________________________________________ </li></ul><ul><li>___________________________________________________________________________________________ </li></ul><ul><li>___________________________________________________________________________________________. </li></ul><ul><li>___________________________ </li></ul><ul><li>(Affiant’s signature) </li></ul><ul><li>Sworn to (or affirmed) and subscribed before me this ______ day of __________________, 20 _____. </li></ul><ul><li>________________ </li></ul><ul><li>(Official Seal) (Notary Publics Signature) </li></ul><ul><li>My commission expires _____ day of ___________________, 20_____. </li></ul>
  32. 32. Most common Notary Errors Found by DMV <ul><li>Open Assignment of Title </li></ul><ul><li>Seal or Stamp covering up information or not there </li></ul><ul><li>Alterations </li></ul><ul><li>Not Signed by buyer </li></ul><ul><li>Failure to insert date of acknowledgment </li></ul><ul><li>Notary signature is a stamp </li></ul><ul><li>Out of State title notarized when not needed </li></ul>
  33. 33. Front side of NC title
  34. 34. Back side of NC title
  35. 41. Most Common Notary Errors <ul><li>Notarizing Open Assignment </li></ul><ul><li>Application form not signed by Owner </li></ul><ul><li>Missing or illegible seal or stamp </li></ul><ul><li>Seal or Stamp covers up critical information </li></ul><ul><li>Failure to insert date of acknowledgment </li></ul><ul><li>Omitted or incomplete commission expiration date. </li></ul><ul><ul><li>Feb. 5, 2005 </li></ul></ul>
  36. 42. The applicant must use his or her legal name for commissioning, which excludes nicknames. The following are acceptable forms for commission names: John A. Smith J. Allan Smith John Smith John Allan Smith          The notary’s stamp or seal name and the notary’s signature must match the notary’s commission name.      
  37. 43. Time Line <ul><li>Today – Finish up class & pass test </li></ul><ul><li>Get Elected Official to sign Application </li></ul><ul><li>Get you Signature Notarized </li></ul><ul><li>Mail Application with $50 </li></ul><ul><ul><li>No later then 90 days from class date </li></ul></ul><ul><li>Receive Commission about 2 weeks </li></ul><ul><li>Go to Register of Deeds Office with $10 </li></ul><ul><ul><li>Within 45 days </li></ul></ul><ul><li>You are now a Notary </li></ul>

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