Alfrescos Low Cost & Secure Document        Management Capabilities                   Presented by:    Vinita Choudhary, S...
Topics  •   CIGNEX Overview – Alfresco Platinum Partner  •   Effective Document Management  •   Benefits: Functionalities ...
About CIGNEX
What We Do  In the last 10 years, CIGNEXhelped clients save over US$ 500 Million by adopting Commercial  Open Source Softw...
Where We Can Help You      portals                                                       integration & ESB                ...
Our Alfresco practice •   Close working relationship since 2005      – Conduct Alfresco training worldwide •   Global Plat...
Enterprise Content Management/    Document Management
Document Management Single unified repository to manage any content –       Documents, Images, Video and Audio        Coll...
Typical DM Challenges45% of users find gathering information about another part of company a challenge                    ...
Growing Spend on Enterprise Content Management                                                       Source: Leading IT   ...
Alfresco - Enterprise Content Management Alfresco is now the largest private, pure-play open source software company in th...
Benefiting with Alfresco
Alfresco’s Document Management                                                         •   Content Contribution &         ...
Features for End Users    Alfresco Share Interface                                                      Automatic Version ...
Features for Developers  Automated Rules and Actions                                                 Lightweight Scripts  ...
Features for Administrators   Zero Foot Print Clients                                                      High Scalabilit...
Case Study - Leading Japanese      Financial Services   Alfresco based Documents & Records          Management (DM & RM)
Document & Records Management •   Client Overview      – Research & Analytics division of the Finance & Securities group p...
Document & Records Management • Key Features    – Standardized 6-step work-flow        •   Create        •   Edit        •...
Document & Records Management • Key Benefits to Client    – Automated, reliable and fully functional solution deployed wit...
Summary • Document Management is Vital    – Should be integrated into overall business strategies and      objectives • Al...
Are you ready to migrate?  Interested to learn how you can leverage a competent, cost           effective Document Managem...
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Alfresco - Low cost & Secure Document Management

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A Presentation by CIGNEX Technologies on why Open Source Enterprise Content Management Solution Alfresco is also a Secure Document Management

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Alfresco - Low cost & Secure Document Management

  1. 1. Alfrescos Low Cost & Secure Document Management Capabilities Presented by: Vinita Choudhary, Senior Consultant– Presales CIGNEX Technologies July 25, 2011 CIGNEX - Alfresco Confidential
  2. 2. Topics • CIGNEX Overview – Alfresco Platinum Partner • Effective Document Management • Benefits: Functionalities & Cost Effectiveness of Alfresco • Case Study CIGNEX - Alfresco Confidential 2
  3. 3. About CIGNEX
  4. 4. What We Do In the last 10 years, CIGNEXhelped clients save over US$ 500 Million by adopting Commercial Open Source Software across 200+ implementations CIGNEX Confidential 4 4
  5. 5. Where We Can Help You portals integration & ESB DAM intranets contract management extranets document management e-commerce records managementcontent management digital asset managementsocial collaboration business process/workflow mobile apps business intelligence ICMP SAP services and more … Integration Open Source Center of Excellence (CoE) CIGNEX Confidential 5
  6. 6. Our Alfresco practice • Close working relationship since 2005 – Conduct Alfresco training worldwide • Global Platinum Partner – Deployed over 50 enterprise solutions on Alfresco – Over 50 Alfresco consultants – Developed Accelerators • Migration from Documentum • Contract Lifecycle Mgmt 2010 Alfresco North America Partner of the Year • Achievements 2010 Alfresco APAC – Alfresco “Recognized Developer” Partner of the Year – Authored 3 Alfresco Books – 2010 Alfresco Partner of the Year – 2007 WCM Implementation of the Year – 2008 Best North American implementation of the Year CIGNEX - Alfresco Confidential 6
  7. 7. Enterprise Content Management/ Document Management
  8. 8. Document Management Single unified repository to manage any content – Documents, Images, Video and Audio Collaboration Customer Service 4 C’s of Document Management Continuity Compliance CIGNEX - Alfresco Confidential 8
  9. 9. Typical DM Challenges45% of users find gathering information about another part of company a challenge Managers spend upto 2 hours a day searching for information42% of Users accidently use wrong information atleast once per week Only 31% said that competitor information is hard to getOn average 3 sources for information on competitors, customers, and projects More than 50% of information they obtain has no value to them57% of numerous sources causes confusion 59% miss valuable information everyday to poor distribution Source: Alfresco Webinar – 5 simple Use cases of Alfresco Document Management CIGNEX - Alfresco Confidential 9
  10. 10. Growing Spend on Enterprise Content Management Source: Leading IT Research and Advisory Company, April 2010 CIGNEX - Alfresco Confidential 10
  11. 11. Alfresco - Enterprise Content Management Alfresco is now the largest private, pure-play open source software company in the world. 3 million+ downloads of Alfresco community 1500+ customers from 43+ countries 200+ global channel partners 19 consecutive quarters of double-digit growth revenue growth founded in 2005 CIGNEX - Alfresco Confidential 11
  12. 12. Benefiting with Alfresco
  13. 13. Alfresco’s Document Management • Content Contribution & Categorization • CIFS, JSR-168 End User • Advanced Search • OpenSearch • Data Management & Transformation Engine DM • • Office to pdf Library Services Administrator Developer • Version Control • Team Collaboration • Email, RSS • Integrated Workflow • Compliance • Security • SSO CIGNEX - Alfresco Confidential 13
  14. 14. Features for End Users Alfresco Share Interface Automatic Version Control Ability to track major and minor versions Collaboration on content, social features of documents with audit trial including status updates, content activity streams, tagging and search Microsoft Office Integration Alfresco allows users to upload, check-in, check-out, and modify content right from Inline Preview Office Preview popular file types (MS Office documents, PDF’s and Images) within browser Easy as a Shared Device Support for CIFS and WebDav Drag and Drop from Email An IMAP service mounted on email client Folder based Rules by Alfresco enables to drag and drop Much like Outlook or Gmail folder rules, content business users can create simple document workflows CIGNEX - Alfresco Confidential 14
  15. 15. Features for Developers Automated Rules and Actions Lightweight Scripts Simple to configure rules to automate Allows developers to create new reusable document related processes components using javascript, PHP and freemarket Custom Types Powerful Aspects Ability to define unique types and associated Aspects can hold a set of custom metadata metadata and be applied to any document regardless of content type Workflow Transformation Services Based on jBPM, Alfresco workflows can be Allows to create more than one document built to support simple review and approval format for any content within the system processes as well as configured to support complex mechanisms CIGNEX - Alfresco Confidential 15
  16. 16. Features for Administrators Zero Foot Print Clients High Scalability Compliant to standard interfaces (i.e. CIFS, Architected to support large number of users IMAP, SharePoint Protocol) users need not and high volumes of content install any software or plugins in local terminal Clustering Clustering allows organizations to scale their Replication Alfresco Deployment Content can be replicated between Alfresco systems. Remote offices can have read only access to content locally providing quick access and reducing wide area network JMX Administration traffic Simplified administrative controls like changing server settings can be done via standard JMX tools Standards Driven Compliance to standards including REST, RSS, Atom publishing, JSON, OpenSearch, Security OpenSocial, OpenID, Web Services, JSR Fine grained security levels based on user, 168, JSR 170 level 2, MyFaces, CIFS, FTP, group and role management, control access WebDAV, SQL, ODF and CMIS to content managed by Alfresco CIGNEX - Alfresco Confidential 16
  17. 17. Case Study - Leading Japanese Financial Services Alfresco based Documents & Records Management (DM & RM)
  18. 18. Document & Records Management • Client Overview – Research & Analytics division of the Finance & Securities group publishes around 8,000 reports for US, Europe and Asia • Challenges faced with the Proprietary System – Inefficiencies / overheads due to semi-automated system • Increased emails, reminders and phone calls within group and to Legal – More than 500 employees • No tagging and categorization making document retrieval difficult – Low productivity • Report publishing taking too long • Intra-day publication taking 4–6 hours – Desired turn-around time: 1 – 2 hours – Lack of audit trail • Increased legal risk CIGNEX - Alfresco Confidential 18
  19. 19. Document & Records Management • Key Features – Standardized 6-step work-flow • Create • Edit • Supervisor Review • Legal Approval • Publish • Translate – Single Sign On for employees • Eliminated need for separate credentials management – Seamless integration with in- house applications developed on MS .Net technologies CIGNEX - Alfresco Confidential 19
  20. 20. Document & Records Management • Key Benefits to Client – Automated, reliable and fully functional solution deployed within 6 months • Robust report publishing system – Reduced time to publish reports by up to 70% • Automated notifications helped in increasing process efficiency – Eliminated vendor lock-in – Reduction in Total Cost of Ownership (TCO) • > 70% over proprietary technologies CIGNEX - Alfresco Confidential 20
  21. 21. Summary • Document Management is Vital – Should be integrated into overall business strategies and objectives • Alfresco DM, an Enterprise-class alternative to established proprietary DM software – Supports open standards & interoperability – Reduced Costs • CIGNEX, making Open Source Work for Enterprises – Aligned to Client Business Goals – 400+ consultants with access to internal knowledge base – Preferred relationship with Partners CIGNEX - Alfresco Confidential 21
  22. 22. Are you ready to migrate? Interested to learn how you can leverage a competent, cost effective Document Management solution? CIGNEX makes Open Source work, for you! Vinita Choudhary vinita.choudhary@cignex.com Phone # + 91 987 902 7966 THANK YOU! CIGNEX - Alfresco Confidential 22

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