Report writing


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Report writing

  1. 1. Report writing DefinitionA testimonial or an account of some happening It discusses a particular problem in detail It is based on observation and analysis Reports give information that can be used for : making plans solving problems
  2. 2. Steps to be followed• Identify the objective• Collect the required material• Examine the facts gathered• Plan the facts for the report• Draft the report• Edit the report• Get feedback
  3. 3. The process Before :Be clear about the objectiveWho is the target readership/audienceComprehensive studyGather correct informationDecide the style and length of the reportOrganize the data accordingly
  4. 4. The process StructureMargins and spacingStructure of sentences ( first/third person )Paragraphs – font kind and sizeHighlight important points/ headingsUse of graphs, charts, numbers, bullets
  5. 5. The process AfterPresent the report for screeningGet feedbackMake necessary changes, ( if feedback so warrants )
  6. 6. Planning your report• View report as a whole Deadline for the report• Break the report into various parts Time for each part• Set deadline for each part
  7. 7. Collecting information• What information do I need ?• What are my possible sources ?• How much do I need to collect ?• What are the best methods to collect info ?• In what order should I collect info ?• Make an action plan accordingly
  8. 8. Organising the data Web structure Tree structureHelps you to : - identify the main points - choose the best - prioratise
  9. 9. Structure• Title page• Acknowledgements• Table of contents• Abstract• Introduction• Methodology
  10. 10. Structure• Result / findings• Discussion• Conclusion• References• Appendices
  11. 11. Title pageShould include :• Subject matter,• author,• module,• course,• date
  12. 12. Title pageEVENING PROGRAMMES IN CHRIST UNIVERSITY A Study of Pupil Perception Prepared by Sushil Ranjan & Arpita Goswami 3 B Com- F & A ( A ) Christ University, Bangalore 24 August, 2012
  13. 13. Acknowledgements• Here you acknowledge the help you received from different quarters in your research and preparation of the report. These could include people, organizations and various establishments.
  14. 14. AcknowledgementsWe, Sushil and Arpitha would like to express oursincere gratitude to the following people andorganizations for helping us at various stages inour research and preparation of this report. Firstand foremost, …….
  15. 15. AcknowledgementsWe, Sushil and Arpitha acknowledgethe following for help received in thecourse of preparing this report.Dr. Ranapratap Joshy for……….
  16. 16. Contents Contents Acknowledgements1. Abstract………………………………………32. Introduction…………..……………………43. Methodology……..……………………….54. Facts and Figures..………………………65. Analysis……………………………………106. Conclusion………..………………………147. References………..………………………168. Appendices………………..……………..18
  17. 17. AbstractShort paragraph summarising : main contents, methods, main conclusions, and recommendations.This is independent of the report.
  18. 18. Abstract• Ever since its inception in 2009, Evening Programmes in Christ University had to face a number of difficulties. An opinion poll threw up the fact that the problems faced by students varied from group to group. A further survey conducted by us revealed that there are two very fundamental problems troubling the students – a cumbersome schedule, and some outdated modules. A comparative study
  19. 19. IntroductionShould contain :• The context and scope• Terms of reference• Your objectives• Definition of limits• Method of enquiry• Brief general background of the subject
  20. 20. Introduction It was in the year 2009 that Christ University introduced B Comevening programme. This move was aimed at meeting the needs ofthe fast growing number of professionals who wanted to continuetheir studies in a regular college. Over the years this has come toattract other groups also, especially those who want to pursue twocourses at the same time and those who want to earn while theylearn. Since the composition of the student community changed, theproblems that needed to be addressed also increased. This report is anattempt to analyse some of these issues. The main objectives of thisreport are :• List the main concerns of the students.• Identify group specific problems• Record percentage of students affected by various problems• Suggest measures of improvement
  21. 21. Methodology State :• How you carried out the enquiry• What were your methods of collecting data• How did you choose your subjects for interviews, case studies etc.
  22. 22. MethodologyWe have employed three methods to conduct our study.• Opinion poll• General survey through a comprehensive questionnaire ( Appendix – 1 )• Personal Interviews Opinion poll was conducted at random over a periodof three days, covering 840 students of the three batchesof the current B Com evening programme. The questionnaire was prepared with twentyquestions relating to the problematic areas in question.The respondents were given five minutes to fill in thedetails and hand over sheet.
  23. 23. FindingsHere you present the result of your research inthe most simple way possible.Use : Tables Graphs Pie charts Bar charts Diagrams
  24. 24. FindingsThe data collected drew before us the following pictures :The opinion about scheduling of the classes: schedule not convenient convenient 35% 65%
  25. 25. FindingsOptimum duration of the periods 40 minutes 45 minutes 50 minutes 1 hour
  26. 26. Discussion• Analyse and interpret your results• Explain its significance• Identify important issues• Suggest explanation for your findings• Outline the problems encountered• Present a balanced view
  27. 27. Discussion The study conducted by us brought in a clear pictureabout what the students feel about the present set up of theevening programme. The majority of the students felt that thetiming was inconvenient. A little over 65 % felt that time canbe most effectively utilized if the periods are of 45 minutesduration. This was because most of the students are attendingclasses after a day long stay at various offices. Their attentionlevel was not sustainable for such a long period as one hour. There were also some who felt that the periods could aslong as 45 minutes or 50 minutes. Those who thought that thepresent time was fine enough were those who were attendingonly this programme.
  28. 28. ConclusionDraw together the main issues alreadydiscussedNo new issues to be added hereNo new informationIf there is no separate section forrecommendation, include them here.
  29. 29. Conclusion It is quite clear that most students want certain changes to bebrought in to make the evening programme more effective andvibrant. Many of the problems raised by the students appear tobe quite genuine, given the fact that most of them are eitherworking or are doing two courses at the same time. Thesuggested solutions are simple enough to be implemented, andthey wont affect the present set up much. The most outstandingsuggestions are :• Reduce the duration of the period to 40 minutes.• Merge some of the topics so as to make them more interesting.• Introduce certain modules on personality development and leadership initiatives.
  30. 30. ReferencesHere list your sources (alphabetical order, author)• Author’s name & initials• Date of publication• Title of the book, paper, journal• Publisher• Place of publication• Page numbers