Travel competency training(supervisor)

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Travel competency training(supervisor)

  1. 1. 01/18/11 Integrity - Service - Innovation GS-0525 – Travel Pay (Active Duty TDY) – Competencies Accounting Statements/Reports: Maintains financial and accounting records and the general ledger in order to record, reconcile, and report the status of funds. Proficiency Level Proficiency Level Definition Proficiency Level Illustration Level – 5 Expert <ul><li>Applies the competency in exceptionally difficult situations </li></ul><ul><li>Serves as a key resource and advises others </li></ul>Level – 4 Advanced <ul><li>Applies the competency in considerably difficult situations </li></ul><ul><li>Generally requires little or no guidance </li></ul>Level – 3 Intermediate <ul><li>Applies the competency in difficult situations </li></ul><ul><li>Requires occasional guidance </li></ul><ul><li>Validate Travel claim information for input, to include source documentation completeness </li></ul><ul><li>Validate Travel order and accounting classification to appropriate accounting system </li></ul><ul><li>Verify through appropriate system that payment is authorized and record prior or advance payments that apply </li></ul><ul><li>Have a working knowledge of Travel regulations and the input requirements for the Travel system being used </li></ul>Level – 2 Basic <ul><li>Applies the competency in somewhat difficult situations </li></ul><ul><li>Requires frequent guidance </li></ul><ul><li>Logs Travel claim into appropriate system </li></ul><ul><li>Rejects Travel claims requiring additional documentation </li></ul><ul><li>Places Travel claims into assigned processing blocks and forwards to processing area </li></ul>Level – 1 Awareness <ul><li>Applies the competency in the simplest situations </li></ul><ul><li>Requires close and extensive guidance </li></ul><ul><li>Receives Travel claims and supporting documentation through multiple sources </li></ul><ul><li>Distributes Travel claims based on type and service component </li></ul>
  2. 2. 01/18/11 Integrity - Service - Innovation GS-0525 – Travel Pay (Active Duty TDY) – Competencies Accounting Concepts, Policies and Laws: Applies knowledge of generally accepted accounting principles (GAAP), administrative and regulatory requirements (FMFIA, GPRA, GMRA, etc.) to accounting transactions and customer interactions. Proficiency Level Proficiency Level Definition Proficiency Level Illustration Level – 5 Expert <ul><li>Applies the competency in exceptionally difficult situations </li></ul><ul><li>Serves as a key resource and advises others </li></ul>Level – 4 Advanced <ul><li>Applies the competency in considerably difficult situations </li></ul><ul><li>Generally requires little or no guidance </li></ul>Level – 3 Intermediate <ul><li>Applies the competency in difficult situations </li></ul><ul><li>Requires occasional guidance </li></ul><ul><li>Properly locate appropriate guidance pertaining to travel orders and entitlements in conjunction with supporting orders and authorizations </li></ul><ul><li>Advise the submitting traveler on additional travel documentation requirements </li></ul><ul><li>Verify the appropriateness of accounting classifications and authorization documentation </li></ul><ul><li>Have a working knowledge and ability to apply internal controls on travel documents </li></ul>Level – 2 Basic <ul><li>Applies the competency in somewhat difficult situations </li></ul><ul><li>Requires frequent guidance </li></ul><ul><li>Properly identify the appropriate regulation or policy for each travel situation (Civilian Travel, Military Travel, Temporary Duty and Permanent Change of Station, etc.) </li></ul><ul><li>Have a familiarity with Travel Standard Operating Procedures and desk-top guides </li></ul>Level – 1 Awareness <ul><li>Applies the competency in the simplest situations </li></ul><ul><li>Requires close and extensive guidance </li></ul><ul><li>General understanding of what regulations and policies pertain to travel </li></ul>
  3. 3. 01/18/11 Integrity - Service - Innovation GS-0525 – Travel Pay (Active Duty TDY) – Competencies Accounting Systems: (Select system/systems) Operates accounting systems and subsystems to generate reports, retrieve data or build new accounts. Assists with system design, modification, testing, and training. Proficiency Level Proficiency Level Definition Proficiency Level Illustration Level – 5 Expert <ul><li>Applies the competency in exceptionally difficult situations </li></ul><ul><li>Serves as a key resource and advises others </li></ul>Level – 4 Advanced <ul><li>Applies the competency in considerably difficult situations </li></ul><ul><li>Generally requires little or no guidance </li></ul>Level – 3 Intermediate <ul><li>Applies the competency in difficult situations </li></ul><ul><li>Requires occasional guidance </li></ul><ul><li>Ability to use and generate appropriate routine & non-routine reports </li></ul><ul><li>Develop and utilize queries to generate ad-hoc or routine reports </li></ul><ul><li>Run standard reports from travel entitlement systems </li></ul>Level – 2 Basic <ul><li>Applies the competency in somewhat difficult situations </li></ul><ul><li>Requires frequent guidance </li></ul><ul><li>Understand what actions are necessary to use the different systems </li></ul><ul><li>Produce simple/general outputs and reports </li></ul>Level – 1 Awareness <ul><li>Applies the competency in the simplest situations </li></ul><ul><li>Requires close and extensive guidance </li></ul><ul><li>Basic understanding of systems used in travel operations </li></ul>
  4. 4. 01/18/11 Integrity - Service - Innovation GS-0525 – Travel Pay (Active Duty TDY) – Competencies Management and Internal Controls: Implements a system of checks and balances to ensure data integrity and regulatory compliance. Maintains negotiability, validity and accuracy in the processing, auditing, and certifying of accounting transactions. Proficiency Level Proficiency Level Definition Proficiency Level Illustration Level – 5 Expert <ul><li>Applies the competency in exceptionally difficult situations </li></ul><ul><li>Serves as a key resource and advises others </li></ul>Level – 4 Advanced <ul><li>Applies the competency in considerably difficult situations </li></ul><ul><li>Generally requires little or no guidance </li></ul>Level – 3 Intermediate <ul><li>Applies the competency in difficult situations </li></ul><ul><li>Requires occasional guidance </li></ul><ul><li>Validates completeness of travel documents (vouchers, orders, etc.) </li></ul><ul><li>Apply working knowledge of regulations to ensure appropriate payments are identified and made </li></ul><ul><li>Verify appropriate procedures are applied in compliance with management and internal controls </li></ul>Level – 2 Basic <ul><li>Applies the competency in somewhat difficult situations </li></ul><ul><li>Requires frequent guidance </li></ul><ul><li>Ensures proper control of all documents and log claims into the appropriate travel system </li></ul><ul><li>Understand the five show stoppers (missing SSN, missing traveler’s name/address, missing orders/1351-2, missing LOA, missing traveler’s and reviewer’s signature) </li></ul><ul><li>Understands and maintains control over voucher prior to, during and after the voucher has been logged into the appropriate travel system </li></ul><ul><li>Property routes travel vouchers to the appropriate travel office for processing </li></ul>Level – 1 Awareness <ul><li>Applies the competency in the simplest situations </li></ul><ul><li>Requires close and extensive guidance </li></ul><ul><li>Checks and corrects routine information using well-established, clear-cut procedures </li></ul><ul><li>Basic understanding of management and internal controls </li></ul><ul><li>Properly applies management and internal control over incoming documents </li></ul>
  5. 5. 01/18/11 Integrity - Service - Innovation GS-0525 – Travel Pay (Active Duty TDY) – Competencies Accounting Processing: Applies a wide variety of methods and processes to complete financial and accounting transactions. Proficiency Level Proficiency Level Definition Proficiency Level Illustration Level – 5 Expert <ul><li>Applies the competency in exceptionally difficult situations </li></ul><ul><li>Serves as a key resource and advises others </li></ul>Level – 4 Advanced <ul><li>Applies the competency in considerably difficult situations </li></ul><ul><li>Generally requires little or no guidance </li></ul>Level – 3 Intermediate <ul><li>Applies the competency in difficult situations </li></ul><ul><li>Requires occasional guidance </li></ul><ul><li>Verify the accuracy and validity of accounting data </li></ul><ul><li>Properly input travel accounting data into the appropriate travel system </li></ul><ul><li>Validate accounting data to appropriate system to determine if accounting data is valid </li></ul>Level – 2 Basic <ul><li>Applies the competency in somewhat difficult situations </li></ul><ul><li>Requires frequent guidance </li></ul><ul><li>General understanding of accounting classifications and the differences between temporary duty and permanent change of station, as well as civilian and military </li></ul><ul><li>Ability to validate accounting data on travel vouchers and travel orders </li></ul>Level – 1 Awareness <ul><li>Applies the competency in the simplest situations </li></ul><ul><li>Requires close and extensive guidance </li></ul><ul><li>Understand that all travel documents are supportive financial documents and must be properly controlled </li></ul>

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