Community Meetings Purpose• Explain Facilities Task Force process and factors leading upto original recommendation to the Board of Education. !• Present possible options regarding our elementary schools!• New construction or renovations of existing schools!• Possible reconfiguration of elementary schools in Milton!• Possible re-drawing of boundary lines!!• Opportunity for community to provide feedback, additionalideas!!
Cape Henlopen School DistrictFacilities Task ForcePhase III
Committee Members• Brian Bassett*• Kevin Burdette• Vivian Bush*• Jeff Conrad*• Marcy DeEmedio• Robert Fulton*• Cristy Greaves*• Nancy Hawpe• Sam Johnson*• Anna Moshier• Kevin Mumford*• Trish Mumford*• Alison Myers• Jenny Nauman*• Thomas W. Ott• Roni Posner*• Bobbie Redefer*• David Robinson• Rich Steiman• Chris Weeks• Alison White• Sara Wilkinson*• Tyrone Woodyard* Cape School District Employee or Board Member
Task Force Mission" To recommend to the Cape Henlopen Board of Education apositive educational physical environment for the students inthe twenty-first century congruent with the needs and desiresof students, staff, parents, and the community. To this end, theplan would recognize that rapid change and unforeseeabledemands of the future require flexibility for educationalphysical environment needs.
Task Force Meetings 2013• May 22, 2012 (District Office)• June 12, 2012 (Rehoboth Elementary Library)• July 10, 2012 (Milton Elementary School)• August 7 (Shields Elementary Library)• September 10, 2012 (H.O.B. Elementary Library)• October 9, 2012 (Mariner Middle Library)• November 13, 2012 (District Office)• December 10, 2012 (Fred Thomas Building Cafeteria)• January 3, 2013 (Lewes School Library)• January 30, 2013 (Lewes School Library)• February 13, 2013 (Lewes School Library)• All meeting minutes are on district website
Timeline / Progression" Task Force Selection for Phase III" Meetings/Deliberations" Recommendation to the School Board" Presentations to Community" Major Capital Improvement Submittal/DOE approval/CN" Referendum" Engineering and Design" Construction" Occupancy...
20 Year Facility Plan" Facilities Task Force appointedby the Board of Education in1997" Recommendations wereadopted by the Board in 1999" Planned for three phases offacility task force committees" Recommended buildingenrollments" K – 5th 400-600 students" 6th – 8th 500-700 students" 9th – 12th 1,500 students
Phase I - Completed" Constructed 2 new middle schools" Referendum 1999, building occupation 2004" Made all elementary schools K - 5" Re-drew attendance lines" Continued use of Lewes building
Phase II - Completed" Construction of new high school" Occupied 2009" Upgraded athletic fields - middle and high school" Replaced boilers at 4 elementary schools" Addressed security needs at all schools" Additions to elementary schools to address full daykindergarten space issues
Phase III - Not Complete" Time Frame - 12 - 19 years from 1999 adoption" Renovation / construction of elementary schools" Consortium facilities" Suggestions from past task force:" New K - 5 schools" Renovate Shields for the Consortium" Alternative use for Fred Thomas Building
Cape Henlopen EnrollmentHistory" 1999 – 4,223 students" 2002 – 4,256 students" 2005 - 4,371 students" 2009 - 4,560 students" 2010 - 4,634 students" 2011 - 4,845 students (Phase II task force population studyfrom 2007 projected this number would be 4,512 students)" 2012 – 4,930 students (10 year difference of 674 students)
Modular ClassroomsBMS – 4 rooms!MMS – 4 rooms!MES – 2 rooms!HOB – 2 rooms!Shields – 4 rooms !RES – 7 rooms!CHHS – 0 rooms!RSE – 4 rooms!(plus 5th grade !at Lewes Building)!Renting a used 2 classroom modular building costsapproximately $128,000 over the 5 year lease period. Thisincludes rent, furniture, electric hookup, ADA ramps, etc!
Population Study• Cape Henlopen School District has contracted with theUniversity of Delaware Center for Applied Demographyand Survey Research• The study will forecast student enrollment for the next 20years• The report will be presented as a 1st draft to the SchoolBoard on May 23, 2013
Average Age of CapeBuildings" Elementary Schools - 60 yrs" Middle Schools - 9 yrs" High School - 3 yrs" Consortium - 91 yrs
Tetra Tech was hired to perform the following:1. Analyze the feasibility of replacement schools on existingelementary school sites.2. Analyze the feasibility of expanding and renovating theexisting elementary schools.3. Cost comparison of new elementary schools vs renovationand expansion.Elementary School EvaluationsReplacement vs Renovation/Expansion
The Tetra Tech report indicated the following:• DOE uses a Facility Condition Index to determine ifrenovation is an option• FCI = renovation/replacement• If result is above .50 it is more cost effect to construct new andDOE will not approve renovation• All Cape current school sites are suitable for constructionand example site plans were distributed
Renovations to existing Schools would include:• New Mechanical (HVAC) systems including air conditioning inclassrooms.• New Plumbing systems including ADA upgrades• ADA upgrades including, adding ramp(s) to stage, addingelevator(s) for accessibility between floors, door and toilet roomupgrades to meet accessibility clearance requirements.• New Electrical systems – Lighting, service upgrade, etc.• New Window and Doors.• New finishes – Flooring, Ceiling, Painting, Lockers/ Cubbies, etc.• Roofing - Replace and/ or Repair• etcRenovation Scope
• Middle school expansion:• Mariner – 7,200 sf total project cost = $2,038,000• Beacon – 14,400 sf total project cost = $4,076,200Elementary school estimates are based on 840 student size schools.Renovation costs and new construction costs will be less for 700student size school!Cost Analysis
Why Build New Buildings and/or Renovate?• Projected student population growth• Antiquated and overcrowded elementary buildings• Current elementary buildings will require more repairs thanour Minor Capital budget can afford• Asbestos, internal piping and wiring, roof replacement(MES), window air conditioners, etc.• Safety concerns• Outside areas (modulars, RSE 5th grade wing, Big andLittle Rehoboth buildings), main entrance security, camerasystems, no sprinkler systems• Provide facilities for the 21st Century that emphasize safety,technology, state of the art educational opportunities, energyefficiency, ADA compliance and community access
The Average Size for New Elementary and MiddleSchools in 2008 and 2010According to School Planning and Managements School Construction Report theaverage size for schools were as follows:Elementary schoolSP&M 2008 - 80,500 sq.ft. (700 students)SP&M 2010 - 75,000 sq.ft. (600 students)Middle schoolSP&M 2008 - 120,000 sq.ft. (900 students)2010 - 140,000 sq.ft. (936 students)SOURCES:2009 School Construction Report; School Planning and Management, Feb 2009;http://www.peterli.com/spm/pdfs/SPM-2009-02-SUPPLEMENT.pdf>2009 School Construction Report; School Planning and Management, Feb 2011;!
Prior to Construction• Relocate Sussex Consortium from Fred Thomas Buildingto Lewes School• This would only include the current students at Fred Thomas Building,not the consortium students located at our other school buildings• Sussex Consortium currently uses 70% of the Lewes school toeffectively meet the needs of their students. This move would beadvantageous to the program and allow the district to continue the useof the Lewes building.• Relocate Administrative Services Departments to FredThomas Building• Child Nutrition, Facilities, & Transportation departments
Phase 1" Construct a new 5thElementary School (700students) on land to bepurchased on westernside of school district –Priority 1" Redistricting for allElementary Schoolswould occur at thistime" Expand Beacon MiddleSchool (12 classrooms)and Mariner MiddleSchool (6 classrooms)" Construct a new ShieldsElementary School (700students) on land behindthe Lewes School. Savecurrent Shields buildingfor construction swingspace in Phase 2.
Phase 2" Move Milton Elementary staffand students to the old ShieldsElementary school. This willallow construction to begin onmajor renovation to MiltonElementary School." Major renovation to existingMilton Elementary School." Building will keep frontexterior, gymnasium, terrazzofloors and auditorium." Remainder of building will begutted and redesigned with anew floor plan and willaccommodate 700 students." A new traffic pattern can becreated in front of school forbetter school bus parking.
Phase 3" Construct a new H.O.Brittingham Elementary School (700students) on current H.O.B. property. Demo current H.O.Bbuilding after construction." Construct a new Rehoboth Elementary School (700 students) oncurrent Rehoboth Elementary property. Demo both currentbuildings on Rehoboth property after construction." Possibility of constructing new RES school to attach to current RehobothBig Building and keep Auditorium and Gym?" Demo old Shields Elementary building after construction. Use landfor transportation lot or athletic fields?
Phase 3 Phase 1 Phase 2 Task Force Construc/on Timeline (DRAFT ONLY) Complete major renova/on to current Milton Elementary School (700 student size building) Expand middle schools: BMS – 12 rooms MMS – 6 rooms Construct new Shields Elementary (700 students) on current property behind Lewes School Construct new 5th elementary school (700 students) on land to be purchased on western side of School District & Redistrict all Elementary Schools Construct new Rehoboth Elementary (700 students) on current Rehoboth property. Demo both old buildings aVer construc/on is complete. Demo old Shields building and use for transporta/on lot or athle/c ﬁelds? Relocate Milton Elementary staﬀ and students to the vacant old Shields Elementary for renova/ons to occur on current MES. Construct new H.O.Bri[ngham Elementary (700 students) on current HOB property. Demo old building aVer construc/on is complete.
PRIORITIZE REQUEST• Per the Department of Education, we will need toprioritize our Major Capital request. There is a possibilityonly part of the request would be approved at this time• The Task Force Committee believes the first priorityshould be constructing the new 5th elementary school onnew land and expanding the two middle schools• This would give immediate relief to overcrowding at all 4elementary school and both middle schools and allow us toremove our modular classrooms
AdditionalRecommendations• Reconfiguration of MES/HOB – K-2 and 3-5• Middle School Expansion• Build 5th Elementary School• Renovations to MES• New construction at RES, RSE, & HOBOther Suggestions:• Change Attendance Patterns for Elementary Schools inMilton? Other Schools?