Effective use of


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Effective use of

  1. 1. • Slide presentation software such as PowerPoint has become an ingrained part of many instructional settings, particularly in large classes and in courses more geared toward information exchange than skill development. PowerPoint can be a highly effective tool to aid learning, but if not used carefully, may instead disengage students and actually hinder learning.
  2. 2. Potential benefits of using presentationgraphics include: • Engaging multiple learning styles • Increasing visual impact • Improving audience focus • Providing annotations and highlights • Analyzing and synthesizing complexities • Enriching curriculum with interdisciplinary • Increasing spontaneity and interactivity • Increasing wonder
  3. 3. • the name of a proprietary commercial software presentation program developed by Microsoft. It was developed by Microsoft and officially launched on May 22, 1990. It is part of the Microsoft Office suite, and runs on Microsoft windows and Apples Mac OSX operating system. The current versions are Microsoft Office PowerPoint 2010 for Windows and Microsoft Office PowerPoint 2011 for Mac.
  4. 4. • Office Button – Replaces the File Menu found in the previous versions of PowerPoint.• Quick Access Toolbar – Contains common commands such as Save, Undo, and Print. You can add more commands as well.• Title Bar – Displays the name of the program you are using and the name of the presentation you are currently working on.• Close Button – Click here to close the current presentation. If only one presentation is open, clicking this button will close the PowerPoint as well.• Ribbon – The tabs on the Ribbon replaces the menus and toolbars found in the previous versions of PowerPoint.
  5. 5. • Slide Pane – Displays the slide you are currently working on.• Notes Pane – Types any note you want to use during a presentation here.• Status Bar – Displays information about your presentation, such as your current location in the presentation. Right-click the status bar to specify what information is shown.• Outline Tab – Focuses on the content of your information rather than its appearance. Use the outline tab when you want to add large amounts of text to a presentation.
  6. 6. 1. Open Microsoft PowerPoint. The first item presented is a slide. It contains a title (large box) and subtitle (smaller box) section.2. Type "The First Presentation" in the "Title" section. Under it-- the "Subtitle" section--type your name. This is the first slide of the presentation.3. Insert an additional slide with the "Title and Content" layout. As an example, type "Buy a Car" in the "Title" section. Type "Finance" and "Size" in the "Content" section. After each topic in the "Content" section, hit the "Enter" key. This ensures that each topic has a bullet point.
  7. 7. 4. Insert a new slide with the "Title and Content" layout. In the "Title" section, type "Finance." Click in the "Content" section and go to "Insert" and "Clip Art." Double-click on any picture of money to insert it into the slide.5. Insert another slide with the "Comparison" layout. Type "Size" in the "Title" section. Type "Large" in the left heading title and "Small" in the right heading title. Under each section, type the benefits of having a large car as compared to a small car.6. Press the F5 key to view the presentation, which PowerPoint also calls the "Slide Show." Press the down arrow key to advance to the next slide.
  8. 8. • Engage your audience, make your point Your presentation is over and people are walking out of the room. What do you want them to be thinking about? Make sure you say that first and last. Youre the one telling the story, not the slides. Look at every element on each slide as a graphic--text and images alike. Avoid complete sentences: use bullet-point lists of single words and short phrases.
  9. 9. • Basics of slide construction Remember the contrast: dark on light, light on dark. Stick with two or three font styles and sizes, none too small for people in the back row to read. No italics, no serifs, and no blinking--ever. Use drop shadows and other text effects sparingly. Play it safe by embedding everything in your presentation: fonts, images, other graphics. This will increase the size of the presentation file, but todays hardware should handle it. Besides, 16GB USB flash drives cost less than $20. (See below for instructions on compressing embedded videos and other graphics in PowerPoint 2010.) Keep diagrams simple. If a chart or table has more than a dozen elements, break it up or consider printing it and distributing it as a handout or posting it online.
  10. 10. Timing is everything--keep a brisk pace, but not too brisk. The key to maintaining the right pace is practice, practice, practice. Avoid slide fatigue by averaging two or three slides per minute at most. A notable exception to this guideline was one of the best PowerPoint presentations Ive ever seen: a quick succession of single-word slides timed perfectly with the presenters speech. The effect was hypnotic. An audience of a thousand techies was riveted for a solid 15 minutes and burst into applause at the conclusion.• Use video and images that enhance your message Cropping the background out of a picture is almost automatic when you use PowerPoint 2010s aptly named Remove Background feature. Simply select the image, choose the Format tab under Picture Tools on the ribbon, and click Remove Background in the Adjust section to the far left.
  11. 11. Youll probably have to manually tweak the background crop bydragging the borders of the portion of the image PowerPointselects for you, and by using the Mark Areas to Keep and MarkAreas to Remove buttons. The feature cant match the precisionof Adobe Photoshop and other image editors, but for mostpresentations, it does well enough.To make the cropped image a slide background, right-click itand select Send to Back. You can then insert a text box that willappear on top of the image. Make sure theres plenty of contrastbetween the text and the underlying image so everyone in theaudience will be able to read them.You can reduce the size of your presentation by usingPowerPoints Compress Media option: select File > Info >Compress Media and choose one of the three quality options. IfPowerPoint finds media in the presentation that may causecompatibility problems, the option to Optimize Compatibility willbe available on the Info tab.
  12. 12. • Dont forget the dress rehearsal Even if the presentation runs without a hitch back at the office or in the hotel room, always test it beforehand at the actual venue on the hardware youll use to present it. Think about the people sitting in the back row--and the front row and on either side of the room, for that matter. Sometimes the most thorough preparations wont prevent disaster. Always have a backup plan in mind if the presentation goes belly up. You may actually have to make eye contact with the audience. This is when your rehearsals in front of the mirror will pay off.
  13. 13. 1. The goal is improved learning2. Be conservative – keep it simple3. Use lots of white space4. Use contrast (dark-on-light or light-on-dark, for example)5. Design from top left to bottom right6. People see graphics first, then text7. Use large font size – minimum of 18 or 24 points8. Limit use of boldface, italics, and underlining9. Don’t write in all upper case letters10. Use common fonts (Times New Roman, Arial, etc,)
  14. 14. • 11. No more than two fonts on a screen• 12. Be concise with text• 13. One concept per slide• 14. Plan on spending two minutes per slide• 15. Limit use of special effects (animation, sound, transitions)• 16. Background patterns usually make screens harder to read• 17. When creating original media, use the best equipment you can find• 18. Edit files to a minimum meaningful length and size
  15. 15. 1. Start by creating an outline2. Use Contrasting Colors3. Use a big enough font4. Stop the moving text5. Turn the pointer off6. Use visuals instead of text slides7. Have Slides at the End of Your Presentation8. Be able to Jump to Any Slide9. Blank the screen10.Draw on the screen during a presentation
  16. 16. • http://www.fctl.ucf.edu/teachingandlearningresources/t echnology/PowerPoint/index.php• http://learning.nd.edu/powerpoint/designtips.pdf• http://eglobiotraining.com/• http://www.ehow.com/how_4473883_use- powerpoint.html• http://www.thinkoutsidetheslide.com/articles/ten_secre ts_for_using_powerpoint.htm• http://howto.cnet.com/8301-11310_39-20104882- 285/how-to-use-powerpoint-effectively/