AIESEC Indonesia
iGIP Structures
Step One:
UNDERSTAND
Cluster One
START-UP
Cluster 1: Structure
Details for the team:
Duration: 1 January - 30 June

iGIP RE Team (0-5 RE)

Commitment Required: 10 -...
Cluster 1: Recommendation
1. Decrease iGIP structures if you have < 5 RE
2. Instead of adding HR for TM and Reception, com...
Cluster 1: JD
Name of Role:
Duration:
Time Commitment
Description

Responsibilities

KPIs

Accountable to:
Cooperations
Co...
Cluster 1: JD
Name of Role:
Duration:
Time Commitment
Description

RA-MA-RE + Reception
January - June
10 Hours per week (...
Cluster Two
POTENTIAL
Cluster 2: Structure
Details for the team:
Duration: 1 January - 30
June

iGIP RE Team (0-5 RE)

Q3/4 KPI:

Commitment Req...
Cluster 2: Recommendation
1. Keep one team for < 15 RE
2. Add HR for sales experts
3. Build 2-3 sales experts - retain the...
Cluster 2: JD
Name of Role:
Duration:
Time Commitment
Description

Responsibilities

KPIs

Accountable to:
Cooperations
Co...
Cluster 2: Recommendation
Name of Role:
Duration:
Time Commitment
Description

RA-MA-RE + Reception
January - June
10 Hour...
Cluster Three
HIGH POTENTIAL
Cluster 3: Structure
iGIP 15 - 15RE Team
Details for the team:

Q3/4 KPI:

Duration: 1 January - 30 June
Commitment Requir...
Cluster 3: Recommendation
1. Spilt up teams by market
2. Add HR for sales experts
3. Build 2-3 sales experts in each team ...
Cluster 3: JD
Name of Role:
Duration:
Time Commitment
Description

RA-MA
January - June
10 Hours per week (during working ...
Cluster 3: JD
Name of Role:
Duration:
Time Commitment
Description

Responsibilities

KPIs

Accountable to:
Cooperations
Co...
what cluster are
you?
iGIP Clusters

1

0 - 5 RE

2

5 - 15 RE

3 15 - 40 RE
Step Two:
IMPLEMENT
These structures will
enable the creation of
more star sellers in
AIESEC INDONESIA
Providing better & more
challenging experiences for your
members and more experiences
for interns.
2015
If you have any questions please email:
MCVP TM: christina.kelman@aiesec.net
MCVP iGIP: panji.agustian@aiesec.net
Upcoming SlideShare
Loading in …5
×

AIESEC Indonesia |1314| iGIP Structures

1,223 views

Published on

Published in: Education, Business
0 Comments
2 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,223
On SlideShare
0
From Embeds
0
Number of Embeds
35
Actions
Shares
0
Downloads
57
Comments
0
Likes
2
Embeds 0
No embeds

No notes for slide

AIESEC Indonesia |1314| iGIP Structures

  1. 1. AIESEC Indonesia iGIP Structures
  2. 2. Step One: UNDERSTAND
  3. 3. Cluster One START-UP
  4. 4. Cluster 1: Structure Details for the team: Duration: 1 January - 30 June iGIP RE Team (0-5 RE) Commitment Required: 10 - 15 hours per week Expected Development: Good opportunity to develop for VP iGIP, Sales skills, Professionalism, Social Responsibility and Entrepreneurial Outlook Q3/4 KPI: iGIP Goal: 5 RE VP iGIP (Market Research) Maximum 3 in the team, Suggested structure is shown. Special L&D Needs: 1.GCM: Social Responsibility 2.GCM: Proactive Learning 3.Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4.Data Analysis skills for matching 5.Interview Skills for matching 6.Project Management 7.Self Effectiveness RA-ME-RE + TM RA-MA-RE + Reception RA-MA (sales)
  5. 5. Cluster 1: Recommendation 1. Decrease iGIP structures if you have < 5 RE 2. Instead of adding HR for TM and Reception, combine with Sales role 3. Build 2-3 sales experts - retain them in the org. (only do sales) 4. Focus on building sales culture and star sellers 5. For <5, one sub-product only, focus on 1-2 markets only.
  6. 6. Cluster 1: JD Name of Role: Duration: Time Commitment Description Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed RA-MA-RE January - June 10 Hours per week (during working hours) This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. 1. Marketing Calls and Meetings 2. TN Raising Management 3. Manage matching process 4. Evaluation meetings with TN/EP. 5. Attendance at networking events 6. Supply and demand analysis 7. Recording sales activities on CRM 8. Creating and negotiating proposals 1. # of RAs 2. # of MAs 3. # of REs 4. # of Evaluation Meetings 1. # of marketing calls 2. # Number of meetings booked 3. # of MOUs signed 4. # of networking events attended LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raise and EP experience. Social Responsibility See Above Learning and Development Needs Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking Name of Role: RA-MA-RE + TM Duration: January - June Time Commitment 10 Hours per week (during working hours) Description This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. In Addition, this individual will be responsible for the development aspects of EP Realisation Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed Learning and Development Needs 1. Marketing Calls and Meetings 2. TN Raising Management 3. Manage matching process 4. Evaluation meetings with TN/EP. 5. Attendance at networking events 6. Supply and demand analysis 7. Recording sales activities on CRM 8. Creating and negotiating proposals 9. LEAD for Interns - ensuring Inner and Outer Journey 10.Management and Tracking of EP Buddy System 1. # of RAs 2. # of MAs 3. # of REs 4. # of Evaluation Meetings 1. # of marketing calls 2. # Number of meetings booked 3. # of MOUs signed 4. # of networking events attended 5. % of Interns to participate in LEAD activities 6. NPS Score 7. Satisfaction rate with integration into LC, LEAD/ Inner and Outer Journey LCVP iGIP LCVP ER/BD for sales input, LCVP TM for LEAD Input Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raise and EP experience. Social Responsibility See Above Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking
  7. 7. Cluster 1: JD Name of Role: Duration: Time Commitment Description RA-MA-RE + Reception January - June 10 Hours per week (during working hours) This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. In addition this individual will be the center point for reception activities and realization events/ activities Responsibilities 1. 2. 3. 4. 5. 6. 7. 8. 9. Marketing Calls and Meetings TN Raising Management Manage matching process Evaluation meetings with TN/EP. Attendance at networking events Supply and demand analysis Recording sales activities on CRM Creating and negotiating proposals Accommodation and reception management/ PIck-up KPIs 1. 2. 3. 4. 1. 2. 3. 4. 5. 6. # of RAs # of MAs # of REs # of Evaluation Meetings # of marketing calls # Number of meetings booked # of MOUs signed # of networking events attended NPS score Satisfaction rate of TN, JD, Hosting AIESEC Accountable to: Cooperations Competencies Required LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raiseand EP experience. Competencies Developed Social Responsibility See Above Learning and Development Needs Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking
  8. 8. Cluster Two POTENTIAL
  9. 9. Cluster 2: Structure Details for the team: Duration: 1 January - 30 June iGIP RE Team (0-5 RE) Q3/4 KPI: Commitment Required: 10 15 hours per week Expected Development: Good opportunity to develop for VP iGIP, Sales skills, Professionalism, Social Responsibility and Entrepreneurial Outlook iGIP: 5 - 15 RE VP iGIP (Market Research) Maximum 5 in the team, Suggested structure is shown. Special L&D Needs: 1.GCM: Social Responsibility 2.GCM: Proactive Learning 3.Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4.Data Analysis skills for matching 5.Interview Skills for matching 6.Project Management 7.Self Effectiveness RA-ME-RE + TM RA-MA-RE + Reception RA-MA (sales) RA-MA (sales) RA-MA (sales)
  10. 10. Cluster 2: Recommendation 1. Keep one team for < 15 RE 2. Add HR for sales experts 3. Build 2-3 sales experts - retain them in the org. (only do sales) 4. Focus on building sales culture and star sellers 5. For <5, one sub-product only, focus on 1-2 markets only.
  11. 11. Cluster 2: JD Name of Role: Duration: Time Commitment Description Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed RA-MA-RE January - June 10 Hours per week (during working hours) This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. 1. Marketing Calls and Meetings 2. TN Raising Management 3. Manage matching process 4. Evaluation meetings with TN/EP. 5. Attendance at networking events 6. Supply and demand analysis 7. Recording sales activities on CRM 8. Creating and negotiating proposals 1. # of RAs 2. # of MAs 3. # of REs 4. # of Evaluation Meetings 1. # of marketing calls 2. # Number of meetings booked 3. # of MOUs signed 4. # of networking events attended LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raise and EP experience. Social Responsibility See Above Learning and Development Needs Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking Name of Role: RA-MA-RE + TM Duration: January - June Time Commitment 10 Hours per week (during working hours) Description This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. In Addition, this individual will be responsible for the development aspects of EP Realisation Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed Learning and Development Needs 1. Marketing Calls and Meetings 2. TN Raising Management 3. Manage matching process 4. Evaluation meetings with TN/EP. 5. Attendance at networking events 6. Supply and demand analysis 7. Recording sales activities on CRM 8. Creating and negotiating proposals 9. LEAD for Interns - ensuring Inner and Outer Journey 10.Management and Tracking of EP Buddy System 1. # of RAs 2. # of MAs 3. # of REs 4. # of Evaluation Meetings 1. # of marketing calls 2. # Number of meetings booked 3. # of MOUs signed 4. # of networking events attended 5. % of Interns to participate in LEAD activities 6. NPS Score 7. Satisfaction rate with integration into LC, LEAD/ Inner and Outer Journey LCVP iGIP LCVP ER/BD for sales input, LCVP TM for LEAD Input Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raise and EP experience. Social Responsibility See Above Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking
  12. 12. Cluster 2: Recommendation Name of Role: Duration: Time Commitment Description RA-MA-RE + Reception January - June 10 Hours per week (during working hours) This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. In addition this individual will be the center point for reception activities and realization events/ activities Responsibilities 1. 2. 3. 4. 5. 6. 7. 8. 9. Marketing Calls and Meetings TN Raising Management Manage matching process Evaluation meetings with TN/EP. Attendance at networking events Supply and demand analysis Recording sales activities on CRM Creating and negotiating proposals Accommodation and reception management/ PIck-up KPIs 1. 2. 3. 4. 1. 2. 3. 4. 5. 6. # of RAs # of MAs # of REs # of Evaluation Meetings # of marketing calls # Number of meetings booked # of MOUs signed # of networking events attended NPS score Satisfaction rate of TN, JD, Hosting AIESEC Accountable to: Cooperations Competencies Required LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raiseand EP experience. Competencies Developed Social Responsibility See Above Learning and Development Needs Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking
  13. 13. Cluster Three HIGH POTENTIAL
  14. 14. Cluster 3: Structure iGIP 15 - 15RE Team Details for the team: Q3/4 KPI: Duration: 1 January - 30 June Commitment Required: 10 - 15 hours per week iGIP: 15 - 40 RE VP iGIP Expected Development: Good opportunity to develop for VP iGIP, Sales skills, Professionalism, Social Responsibility and Entrepreneurial Outlook Maximum 5 in the team, Suggested structure is shown. Special L&D Needs: 1.GCM: Social Responsibility 2.GCM: Proactive Learning 3.Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4.Data Analysis skills for matching 5.Interview Skills for matching 6.Project Management 7.Self Effectiveness MB (Sub-product/ Market) RA-MA RA-MA RA-MA RE + Reception + TM MB (Sub-product/ Market) RA-MA RA-MA RA-MA RE+ Reception + TM
  15. 15. Cluster 3: Recommendation 1. Spilt up teams by market 2. Add HR for sales experts 3. Build 2-3 sales experts in each team - retain them in the org. (only do sales) 4. Train up one member to focus purely on Delivery including TM, Reception etc. Allowing your other members to become sales experts 5. Focus on two sub-products only.
  16. 16. Cluster 3: JD Name of Role: Duration: Time Commitment Description RA-MA January - June 10 Hours per week (during working hours) This individual is focused on the generation traineeships and management of relationships. They will approach companies to increase awareness and presence of AIESEC in the local business community. and increase the sales activities of the local committee. Responsibilities 1. 2. 3. 4. 5. 6. 7. 8. Marketing Calls and Meetings TN Raising Management Manage matching process Evaluation meetings with TN/EP. Attendance at networking events Supply and demand analysis Recording sales activities on CRM Creating and negotiating proposals KPIs 1. 2. 3. 4. 1. 2. 3. 4. # of RAs # of MAs # of REs # of Evaluation Meetings # of marketing calls # Number of meetings booked # of MOUs signed # of networking events attended Accountable to: Cooperations Competencies Required LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the relationship/ raise and EP experience. Competencies Developed Social Responsibility See Above Entrepreneurial Outlook: Sales and Negotiation Looks for opportunities in the environment to improve their performance and the performance of iGIP Produces innovative solutions to improve the performance of in kind sponsorship and TN raising. Demonstrates resilience in the face of rejection through sales. Learning and Development Needs 1. GCM: Social Responsibility 2. GCM: Proactive Learning 3. Sales skills including networking, email writing, negotiation, proposal writing and closing skills. 4. Sales and Negotiation Skills 5. Communication Skills 6. Networking and Building Relations 7. Innovative Thinking 8. Stakeholder Management 9. Commitment to results 10.Time Management 11.Personal Effectiveness 12.Flexible Thinking
  17. 17. Cluster 3: JD Name of Role: Duration: Time Commitment Description Responsibilities KPIs Accountable to: Cooperations Competencies Required Competencies Developed Learning and Development Needs RE+ Reception + TM January - June 10 Hours per week (during working hours) This individual is centre to service and learning which is comprised of managing the Exchange Participants Realisation process. This individual will be the account manager of EPs handling their EP Buddy, accomodation, IPS, LEAD and other aspects of the realisation process. 1. Accomodation and Reaslisation Management 2. Managing Host Program 3. Reception Booklet creation 4. Delivery supervision 5. Buddy System implementation and tracking 6. Assistance for interns with logistical issues 7. Integration of EPs into local culture 8. Ensure quality of TNs 9. Monitoring the service plan for each Intern assigned 1. % of increase of interest in the host program 2. Satisfaction rate/ survey completion for interns 3. Attendance rate at IPS/ LEAD events/ Opening/Closing 4. % of compliance with service plan 5. of compliance of Buddy system 6. Satisfaction rate of all stakeholders - TNs, Learning Partners, Families, Interns, LC Members. LCVP iGIP LCVP ER/BD for sales input, Social Responsibility: Demonstrates personal commitment to project goals and individual EP realisation goals. Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. Accepts responsibility for the outcomes of the project and EP experience. Keeps long term relationship for the TNs raising in mind, demonstrates customer centricity. Global Mindset Enlarges personal network through the interns Interpersonal Skills Able to manage and work effectively with diverse and different individuals Show openness and flexibility towards different opinions Proactive Learning Attitude of striving for constant learning and growth Can put acquired knowledge, skills and attitude to practical use in sales, raising , matching and realization of the project. 1. GCM: Social Responsibility 2. GCM: Entrepreneurial Outlook 3. Communication Skills, Presentation Skills 4. Customer service, Stakeholder Basic Management 5. Change Management 6. Flexible Thinking 7. Resilience 8. Conflict Management 9. Planning and Tracking
  18. 18. what cluster are you?
  19. 19. iGIP Clusters 1 0 - 5 RE 2 5 - 15 RE 3 15 - 40 RE
  20. 20. Step Two: IMPLEMENT
  21. 21. These structures will enable the creation of more star sellers in AIESEC INDONESIA
  22. 22. Providing better & more challenging experiences for your members and more experiences for interns.
  23. 23. 2015
  24. 24. If you have any questions please email: MCVP TM: christina.kelman@aiesec.net MCVP iGIP: panji.agustian@aiesec.net

×