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Content Management Systems in Libraries


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Overview of a few Content Management Systems and how they can be used in libraries.
Final Project presentation for MLIS 7505 at Valdosta State University.

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Content Management Systems in Libraries

  1. 1. Content Management Systems in Libraries Chris Nylund MLIS 7505
  2. 2. What is a Content Management System? <ul><li>A Content Management Systems (CMS) are software packages that assist in the creation of web sites. </li></ul><ul><ul><li>Separate the content of the website from the look of the website. </li></ul></ul>
  3. 3. Advantages of using a CMS over manual web page creation <ul><li>Reduced cost </li></ul><ul><li>Lower technical barriers </li></ul><ul><li>Greater automation </li></ul><ul><li>Ease of use </li></ul>
  4. 4. Save! Save! Save! <ul><li>Several Open Source CMS are available for free use </li></ul><ul><ul><li>Significantly cheaper than keeping a web administrator on staff </li></ul></ul><ul><ul><ul><li>Still costs associated with hosting the website but the savings is still considerable </li></ul></ul></ul><ul><ul><ul><li>A web designer can still be brought in initially but does to need to remain for maintenance. </li></ul></ul></ul>
  5. 5. Custom Web Design <ul><li>Extensive knowledge of html code and web design is not necessary with a CMS </li></ul><ul><ul><li>Because it’s open source, a skilled designer can tweak the CMS to meet specific needs but it is not required. </li></ul></ul><ul><li>Nearly anyone can use a CMS to design a website. </li></ul><ul><ul><li>Smaller library systems can create their own websites </li></ul></ul>
  6. 6. Updates <ul><li>Updates can occur without the need for a system administrator </li></ul><ul><ul><li>A normal html page requires a manual update and can be time consuming </li></ul></ul><ul><ul><li>Plug-ins and RSS feeds update in real time </li></ul></ul>
  7. 7. Maintenance <ul><li>As easy as updating the content file in a database and the website will immediately reflect its change </li></ul><ul><li>Keeps consistency between pages </li></ul><ul><li>Can be as simple or complex as the user desires </li></ul>
  8. 8. Disadvantages <ul><li>If the basic CMS package is followed, the website will end up looking generic </li></ul><ul><ul><li>Branding is very important for libraries and this could be counterproductive </li></ul></ul><ul><li>Learning Curve </li></ul><ul><ul><li>Varies by CMS but time and effort is required for all of them </li></ul></ul><ul><ul><li>Automatic Updates/RSS feeds </li></ul></ul><ul><ul><li>While this is more efficient, it could create problems since the content is not edited or approved first </li></ul></ul>
  9. 9. Joomla <ul><li>Newsfeed/Syndication Management </li></ul><ul><li>Polls </li></ul><ul><li>Search functions </li></ul><ul><li>Multimedia Management </li></ul><ul><li>Over five thousand extensions </li></ul><ul><ul><li>Security, communication, calendars </li></ul></ul>
  10. 10. Joomla Example: DISCUS <ul><li>Online virtual library provided by the State Library of South Carolina </li></ul><ul><ul><li>Provides access to a variety of reference databases, magazines and newspapers </li></ul></ul><ul><ul><li>Portal: Users can simultaneously search dozens of databases </li></ul></ul>
  11. 11. WordPress <ul><li>Provides many of the same functions as Joomla. </li></ul><ul><ul><li>Has nearly ten thousand plug-ins available to increase functionality </li></ul></ul><ul><ul><li>A skilled web designer can repurpose the software ( NY Times website) </li></ul></ul><ul><li>Main focus/strength: Blogging </li></ul>
  12. 12. WordPress (cont’d) <ul><li>Very easy to create a generic, blog-focused website. </li></ul><ul><ul><li>A great deal of technical expertise is required to customize the website </li></ul></ul>
  13. 13. Drupal <ul><li>More than software--it is a project and a community </li></ul><ul><li>Can manage wikis, blogs and forums from the main website </li></ul><ul><li>Steep learning curve </li></ul>
  14. 14. Libraries that use Drupal <ul><li>Roster </li></ul><ul><li>Forum to facilitate the exchange of ideas and support </li></ul><ul><li>How-tos </li></ul><ul><li>Modules </li></ul><ul><li>Presentations </li></ul><ul><li>Service Providers </li></ul><ul><li>Snippets </li></ul><ul><li>Websites </li></ul><ul><li>Blogs </li></ul>
  15. 15. Viking Village and Western Washington University <ul><li>Created by Andrea Peterson, Head of Library IT at WWU </li></ul><ul><li>Viking Village </li></ul><ul><ul><li>Create and post profiles and forums </li></ul></ul><ul><ul><li>Polls </li></ul></ul><ul><ul><li>Video posts </li></ul></ul><ul><ul><li>Blogs </li></ul></ul>
  16. 16. CMS: What to do? <ul><li>Every library has different needs with different resources </li></ul><ul><li>No CMS is the same </li></ul><ul><li>It will take time and effort but the end result is worth it </li></ul>