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You Call That Perpetual? Issues in Perpetual Access


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Including perpetual access in an electronic resource agreement is only the beginning. Many issues stand in the way of seamless ongoing access and challenge traditional definitions of “perpetual.” Librarians and vendors often fail to properly track the content to which an institution is entitled after a subscription has lapsed. New eBook editions complicate access to previous editions. Multimedia resources may rely on quickly outdated software, so that they become unusable even if the content still has value.
The presenter will discuss these challenges facing perpetual access to electronic journals, books, and multimedia resources, as well as strategies for working through them. This talk challenges the notion that there is a simple dichotomy between leased and owned materials.

Presented initially at Charleston 2012, expanded and presented at MSU LEETS 2013.

Published in: Education, Technology

You Call That Perpetual? Issues in Perpetual Access

  1. 1. You Call that Perpetual? Issues in Perpetual Access Chris Bulock Electronic Resources Librarian
  2. 2. Print World Library Ownership
  3. 3. Electronic World Leasing Access Shifting Responsibility
  4. 4. Blending Formats • Journals • Books • Video and music resources • Interactive resources
  5. 5. Current State Carr (2011): libraries want it, but may undermine the goal. Stemper & Barribeau (2006): Publishers are providing it. Waller & Bird (2006): Libraries don’t do a great job of tracking entitlements.
  6. 6. Libraries that have acquired resources with perpetual access provision
  7. 7. Licensing Perpetual Access Yes No
  8. 8. Hosting your own Online vs. Physical Alternative providers (LOCKSS, Portico)
  9. 9. Costs To Be Determined Defined as a Percentage
  10. 10. eBook Editions How long is Perpetual? Keep purchased edition Move to new edition Lose all access
  11. 11. Interactive and other Media Long term viability of format Image by Groink from
  12. 12. Tracking Does your library systematically track perpetual access?
  13. 13. Pieces to Track Whether perpetual access is available Hosting details, costs Journals: what dates are included Books: terms regarding edition Multimedia: format and potential concerns
  14. 14. Systems Used to Track
  15. 15. Tracking with an ERMS License module or Resource level Dedicated fields and open ended notes Vendor, database, title Parent-Child relationships
  16. 16. Knowledge Bases Journals: 2 sets of dates Books: editions
  17. 17. Information Sources ILS: subscription years, book editions Admin sites: titles and years of access Image from Taylor and Francis admin site
  18. 18. Information Sources Subscription agents: terms and years of access Image from EBSCONET
  19. 19. Trigger Events  Cancellations  Journal transfer  Platform migration  New book edition
  20. 20. Identifying Triggers Book Alerts Transfer Notification List Listservs
  21. 21. Keep it Up Perpetual access: Perpetual effort Documentation Image by User:S Sepp from
  22. 22. References • Bulock, C. (2013). Tracking Perpetual Access. • Carr, P. (2011). The Commitment to Securing Perpetual Journal Access. LRTS, 55(1), 4–17. doi: 10.5860/lrts.55n1.4 • Stemper, J., & Barribeau, S. (2003). Perpetual Access to Electronic Journals: A Survey of One Academic Research Library’s Licenses. LRTS, 50(2), 91–110. doi: 10.5860/lrts.50n2.91 • Waller, A., & Bird, G. (2006). “We Own It.”: Dealing with “Perpetual Access” in Big Deals. The Serials Librarian, 50(1-2), 179–196. doi:10.1300/J123v50n01_17