<ul><li>Towards a common Danish infrastructure for collections management, aggregation and dissemination </li></ul><ul><li...
Towards a common Danish IT infrastructure for museums - the next generation
Sharing and caring <ul><li>Sharing </li></ul><ul><ul><li>Business processes </li></ul></ul><ul><ul><li>Standards and pract...
Shared business processes <ul><li>The five pillars of museum administration </li></ul><ul><ul><li>Research </li></ul></ul>...
Shared business processes <ul><li>Sharing is the law of the land </li></ul><ul><ul><li>§ 11  State and state subsidized mu...
Shared standards and practices <ul><li>Building on prior work </li></ul><ul><ul><li>A history of cooperation </li></ul></u...
Shared standards and practices <ul><li>Room for improvement </li></ul><ul><ul><li>Establishing the registry of cultural hi...
Shared IT Architecture <ul><li>The solution </li></ul><ul><ul><li>One shared online system providing three services </li><...
Shared efforts <ul><li>Usability and user-driven development </li></ul><ul><ul><li>Usability tests </li></ul></ul><ul><ul>...
Shared IT Architecture Regin Museums’ Collections Service layer Database Art Index Denmark Foreign system Xml-import/expor...
History <ul><ul><li>Winter 2003 requirements specification </li></ul></ul><ul><ul><li>February 2004 first version of the s...
Shared security <ul><ul><li>Accessibility 24/7/365 (99.7%) </li></ul></ul><ul><ul><li>Redundancy </li></ul></ul><ul><ul><u...
Sharing content Regin Museums’ Collections  Servicelag Museums’ Database Art Index Denmark Libraries’ Database Archives’ D...
Sharing content <ul><ul><li>115 collections in Museums’ Collections </li></ul></ul><ul><ul><li>68 collections in Art Index...
Challenges <ul><ul><li>Sustainability </li></ul></ul><ul><ul><li>Getting everyone on board </li></ul></ul><ul><ul><li>IPR ...
The background analysis and report  <ul><li>A new initiative on a common it-infrastructure  </li></ul><ul><ul><li>The work...
The new infrastructure is (also) a reaction to  <ul><li>Trends </li></ul><ul><ul><li>Increased cost pressures on museums I...
The  task   <ul><li>The Heritage Agency has been tasked:  </li></ul><ul><ul><li>To consolidate the museum’s collections ma...
The work in progress <ul><li>We work towards common goals </li></ul><ul><ul><li>The new system will need a new name </li><...
Project organisation  tirsdag 22. november 2011 Steering committee   Data model WG IT  coordination  group Reference  grou...
Project organisation  tirsdag 22. november 2011 Steering committee   Data model WG IT  coordination  group Reference group...
The data model WG <ul><li>Task  </li></ul><ul><ul><li>The WG (skilled users) will contribute to the development of the new...
Reference Group  - an invitation  <ul><li>Task </li></ul><ul><ul><li>The task is to follow the development of the of the n...
Project organisation  tirsdag 22. november 2011 Steering committee   Data model WG IT  coordination  group Reference  grou...
It-coordination group  <ul><li>Task </li></ul><ul><ul><li>The WG (it-management) will become responsible for coordinating ...
Main steps <ul><li>The process is estimated to take 3 years </li></ul><ul><li>Phases </li></ul><ul><ul><li>The new data mo...
Other topics <ul><li>Digital resources  </li></ul><ul><ul><li>Ting Community </li></ul></ul><ul><ul><li>Cultural Heritage ...
The economy <ul><li>The total cost is estimated at 21,5 million DKK (2011 -2018) </li></ul><ul><ul><li>Development costs o...
Status <ul><li>Kick off meeting 28. September  </li></ul><ul><ul><li>Introduction for the WG’s  </li></ul></ul><ul><li>Inv...
Keywords for the process <ul><ul><li>Modernisation   </li></ul></ul><ul><ul><li>Innovation   </li></ul></ul><ul><ul><li>Co...
Next step: see you in the cloud
More information www.kulturarv.dk
Contact <ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul><ul><li>http://www.kulturarv.dk/kid </li></ul>...
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Towards a common danish infrastructure

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The past, present and future of the Danish national IT infrastructure for collections management, aggregation and dissemination for publically funded museums is presented.

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  • Illustration:Tove Nørgaard 1992
  • Ensartet registreringspraksis nødvendig, fordi man skal kunne søge på tværs af museerne. Ikke længere godt nok, at man inden for hvert enkelt museum kan finde sine informationer – de skal nu kunne søges samtidig for alle museerne. Og det forudsætter, at de fastholdes i en ensartet struktur. For at fremme denne ensartethed har vi taget en række initiativer: Manual til Regin (både en kulturhistorie og en til kunst) Debatforum Online support Kurser Pulje Vigtigst af alt: den faglige kvalitet, dvs. at det er de relevante informationer – hverken mere eller mindre - der registreres. Kvalitet indebærer også, at registreringen indeholder argumenter for, hvorfor en given museumssag er interessant og hvad de registrerede genstande skal belyse og dokumentere. Det er oplysninger og refleksioner af en art, som senest ankomne langtidsledige bestemt ikke har forudsætning for at levere. De forudsætter, at der også indgår kulturhistorisk kompetence i registreringsprocessen. Det forudsætter igen, at registreringsprocessen tilkendes den nødvendige plads og de nødvendige ressourcer, når man lægger årets arbejdsplan. Så det beder vi om: At registreringen tilkendes de nødvendige ressourcer på hvert enkelt deltagende museum.
  • Tidspres fordi politisk og fagligt er et markant ønske om et landsdækkende oversigts- og prioriteringsredskab, DMI i stærkt stigende grad trængte til udskiftning UNI-C valgt pga. brugerinddragelse Workshops Debatportal Sammen med systemet en ”black box” til konvertering af DMI-data
  • UNI-2 på Gl. Køge Landevej valgt som host
  • Towards a common danish infrastructure

    1. 1. <ul><li>Towards a common Danish infrastructure for collections management, aggregation and dissemination </li></ul><ul><li>Christian Ertmann-Christiansen & </li></ul><ul><li>Henrik Jarl Hansen </li></ul><ul><li>Sharing is caring: </li></ul><ul><li>Digitized cultural heritage for all </li></ul><ul><li>11. November 2011 </li></ul>
    2. 2. Towards a common Danish IT infrastructure for museums - the next generation
    3. 3. Sharing and caring <ul><li>Sharing </li></ul><ul><ul><li>Business processes </li></ul></ul><ul><ul><li>Standards and practices </li></ul></ul><ul><ul><li>It development efforts </li></ul></ul><ul><ul><li>Source code </li></ul></ul><ul><ul><li>Content </li></ul></ul><ul><ul><li>IPR </li></ul></ul>
    4. 4. Shared business processes <ul><li>The five pillars of museum administration </li></ul><ul><ul><li>Research </li></ul></ul><ul><ul><li>Collection </li></ul></ul><ul><ul><li>Registration (collections management) </li></ul></ul><ul><ul><li>Preservation / conservation </li></ul></ul><ul><ul><li>Dissemination </li></ul></ul>
    5. 5. Shared business processes <ul><li>Sharing is the law of the land </li></ul><ul><ul><li>§ 11 State and state subsidized museums shall report objects and documentation to the national registries of cultural history or art history. </li></ul></ul><ul><ul><li>§ 39 The minister of culture keeps a registry of cultural history and a registry of works of art. The minister makes the registries accessible to the public and relevant authorities. </li></ul></ul>
    6. 6. Shared standards and practices <ul><li>Building on prior work </li></ul><ul><ul><li>A history of cooperation </li></ul></ul><ul><ul><li>A previous collections management system (DMI) </li></ul></ul><ul><ul><li>A national standard (Danish Museums’ Documentation Standard) </li></ul></ul><ul><ul><li>An online registry of art history developed at the National Gallery </li></ul></ul>
    7. 7. Shared standards and practices <ul><li>Room for improvement </li></ul><ul><ul><li>Establishing the registry of cultural history </li></ul></ul><ul><ul><li>Abolishing manual processes </li></ul></ul><ul><ul><ul><li>Doing away with redundant labor </li></ul></ul></ul><ul><ul><ul><li>Complete digital workflow </li></ul></ul></ul><ul><ul><ul><li>Avoiding on site software maintenance </li></ul></ul></ul><ul><ul><li>Deliver collections management to museums as a service in a web browser </li></ul></ul><ul><ul><li>Published knowledge is immediately accessible to all </li></ul></ul>
    8. 8. Shared IT Architecture <ul><li>The solution </li></ul><ul><ul><li>One shared online system providing three services </li></ul></ul><ul><ul><li>- Regin (collections management and reporting) </li></ul></ul><ul><ul><li>- Art Index Denmark (art registry) </li></ul></ul><ul><ul><li>- Museums Collections (cultural history) </li></ul></ul><ul><ul><li>One shared database </li></ul></ul><ul><ul><li>Shared source: open source software </li></ul></ul><ul><ul><li>Tools for sharing: content for museums’ web sites drawn dynamically from the database </li></ul></ul>
    9. 9. Shared efforts <ul><li>Usability and user-driven development </li></ul><ul><ul><li>Usability tests </li></ul></ul><ul><ul><li>Workshops </li></ul></ul><ul><ul><li>User feedback from support hotline, teaching courses and meetings </li></ul></ul><ul><ul><li>Greenland </li></ul></ul><ul><ul><li>Faroe Islands </li></ul></ul>
    10. 10. Shared IT Architecture Regin Museums’ Collections Service layer Database Art Index Denmark Foreign system Xml-import/export og webservices
    11. 11. History <ul><ul><li>Winter 2003 requirements specification </li></ul></ul><ul><ul><li>February 2004 first version of the system </li></ul></ul><ul><ul><ul><ul><li>Regin & Museums’ Collections </li></ul></ul></ul></ul><ul><ul><li>Autumn 2004 version 1.1 </li></ul></ul><ul><ul><li>Spring 2005 version 1.2 </li></ul></ul><ul><ul><ul><ul><li>XML import/export </li></ul></ul></ul></ul><ul><ul><li>Spring 2007 version 2.0 </li></ul></ul><ul><ul><ul><ul><li>Integration of Art Index Denmark </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Web services </li></ul></ul></ul></ul><ul><ul><li>Autumn 2011 version 2.2 </li></ul></ul><ul><ul><ul><ul><li>Improved security and user-request changes </li></ul></ul></ul></ul><ul><ul><li>Spring 2014: The new museum database </li></ul></ul>
    12. 12. Shared security <ul><ul><li>Accessibility 24/7/365 (99.7%) </li></ul></ul><ul><ul><li>Redundancy </li></ul></ul><ul><ul><ul><ul><li>Disks </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Power supply </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Network </li></ul></ul></ul></ul><ul><ul><ul><ul><li>But: not the museums’ internet connections </li></ul></ul></ul></ul><ul><ul><li>Monitoring </li></ul></ul><ul><ul><li>Incident response 24/7/365 </li></ul></ul><ul><ul><li>Backup daily </li></ul></ul><ul><ul><li>Professional service provider </li></ul></ul>
    13. 13. Sharing content Regin Museums’ Collections Servicelag Museums’ Database Art Index Denmark Libraries’ Database Archives’ Database Servicelag Servicelag Archaeology Database Servicelag Artists in Skagen A regional history
    14. 14. Sharing content <ul><ul><li>115 collections in Museums’ Collections </li></ul></ul><ul><ul><li>68 collections in Art Index Denmark </li></ul></ul><ul><ul><li>9 museums in Regon (= Regin Greenland) </li></ul></ul><ul><ul><li>10 museums in Regfo (= Regin Faroe Islands) </li></ul></ul><ul><ul><li>143,000 works of art in Art Index Denmark </li></ul></ul><ul><ul><ul><ul><li>71,000 with photos </li></ul></ul></ul></ul><ul><ul><li>2.3 mio. objects and 142,000 case files published in the Museums’ Collections </li></ul></ul><ul><ul><ul><ul><li>423,000 with photos </li></ul></ul></ul></ul>
    15. 15. Challenges <ul><ul><li>Sustainability </li></ul></ul><ul><ul><li>Getting everyone on board </li></ul></ul><ul><ul><li>IPR </li></ul></ul><ul><ul><li>International accessibility (Europeana) </li></ul></ul>
    16. 16. The background analysis and report <ul><li>A new initiative on a common it-infrastructure </li></ul><ul><ul><li>The work is in line with the national IT-strategy </li></ul></ul><ul><ul><li>Working Group commissioned by The Ministry of Culture (2010-2011) </li></ul></ul><ul><ul><ul><li>to analyze the museums collection management systems and </li></ul></ul></ul><ul><ul><ul><li>to present a proposal for a national IT-infrastructure </li></ul></ul></ul><ul><ul><ul><li>Participants: National Museum, National Art Gallery, Odense City Museums, Thorvaldsen’s Museum, Heritage Agency and Agency for Libraries and Media (chair) </li></ul></ul></ul><ul><ul><li>Report April 2011 </li></ul></ul><ul><ul><li>Heritage Agency has been tasked to manage the process towards the new common system for collections management </li></ul></ul>tirsdag 22. november 2011
    17. 17. The new infrastructure is (also) a reaction to <ul><li>Trends </li></ul><ul><ul><li>Increased cost pressures on museums IT budgets </li></ul></ul><ul><ul><li>The establishment of the ”National IT service” has generally meant fewer IT staff at the state museums and institutions </li></ul></ul><ul><ul><li>An increasingly diversified IT landscape as the museums develop local solutions </li></ul></ul><ul><ul><li>Use of unnecessary resources by lack of scale of joint procurement </li></ul></ul><ul><ul><li>Fewer recourses in general in cultural institutions </li></ul></ul>tirsdag 22. november 2011
    18. 18. The task <ul><li>The Heritage Agency has been tasked: </li></ul><ul><ul><li>To consolidate the museum’s collections management systems towards a common infrastructure </li></ul></ul><ul><ul><li>The consolidation is implemented by following the recommendations to modernize the current Regin system plus add functionality for object location solutions and digital resources </li></ul></ul><ul><ul><li>To establish a new joint museum database to include all the museums central records. </li></ul></ul><ul><ul><li>The new museum database are based on a new common conceptual data model </li></ul></ul><ul><ul><li>To involve the museums in the consolidation and modernisation work. </li></ul></ul>tirsdag 22. november 2011
    19. 19. The work in progress <ul><li>We work towards common goals </li></ul><ul><ul><li>The new system will need a new name </li></ul></ul><ul><ul><ul><li>Suggestions are very welcome </li></ul></ul></ul><ul><ul><li>The new data model must be compliant with international standards like CIDOC CRM </li></ul></ul><ul><ul><li>The data model must accommodate the union, not just the intersection, of the metadata schemas it is based upon </li></ul></ul><ul><ul><li>The data model should be “future proof” (e.g. new art and media types) </li></ul></ul><ul><ul><li>However, it is essential that the same museum object is recorded in the same way, whoever registers </li></ul></ul><ul><ul><ul><li>But the approach may be different (resp. “case registration” vs. “object registration” </li></ul></ul></ul>tirsdag 22. november 2011
    20. 20. Project organisation tirsdag 22. november 2011 Steering committee Data model WG IT coordination group Reference group Ad hoc groups KUAS Project team
    21. 21. Project organisation tirsdag 22. november 2011 Steering committee Data model WG IT coordination group Reference group Ad hoc groups KUAS Project team
    22. 22. The data model WG <ul><li>Task </li></ul><ul><ul><li>The WG (skilled users) will contribute to the development of the new, common conceptual data model to accommodate data from the Regin, GenReg, Globus/Corpus and other. </li></ul></ul><ul><ul><li>The work is estimated to take ½ year. </li></ul></ul><ul><li>Participants </li></ul><ul><ul><li>Bodil Frandsen, Nordjyllands Historical Museum </li></ul></ul><ul><ul><li>Jens Toftgaard, Odense City Museums </li></ul></ul><ul><ul><li>Kim Brasen, National Art Museum </li></ul></ul><ul><ul><li>Rikke Ruhe, National Museum </li></ul></ul><ul><ul><li>Mette Høj, Roskilde Museum </li></ul></ul><ul><ul><li>NN, TMS – museum </li></ul></ul><ul><li>Facilitation </li></ul><ul><ul><li>Process consultant </li></ul></ul><ul><ul><li>Metadata specialist </li></ul></ul>
    23. 23. Reference Group - an invitation <ul><li>Task </li></ul><ul><ul><li>The task is to follow the development of the of the new data model and to give input to the development process </li></ul></ul><ul><ul><li>We aim for a broad representation from different museum categories and sizes </li></ul></ul><ul><ul><li>We want an open and involving process </li></ul></ul><ul><li>Output </li></ul><ul><ul><li>The group should provide relevant input to the data model WG and to the development of the model </li></ul></ul><ul><li>Participants </li></ul><ul><ul><li>We invite 15-20 representatives from the museums to join the group (please give me feedback) </li></ul></ul><ul><ul><li>We also plan 2-3 introductory meetings around the country </li></ul></ul>
    24. 24. Project organisation tirsdag 22. november 2011 Steering committee Data model WG IT coordination group Reference group Ad hoc groups KUAS Project team
    25. 25. It-coordination group <ul><li>Task </li></ul><ul><ul><li>The WG (it-management) will become responsible for coordinating the consolidation and converging towards a new common it infrastructure seen from the it-business side. </li></ul></ul><ul><ul><li>CollectionSpace </li></ul></ul><ul><li>Participants </li></ul><ul><ul><li>Jes Gjørup, National Museum </li></ul></ul><ul><ul><li>Steen Weidemann, National Museum </li></ul></ul><ul><ul><li>Kim Gundersen, National Art Museum </li></ul></ul><ul><ul><li>Axel Kellermann, National Art Museum </li></ul></ul><ul><ul><li>Jacob Riddersholm Wang, Odense City Museums </li></ul></ul><ul><ul><li>NN, TMS museum </li></ul></ul>
    26. 26. Main steps <ul><li>The process is estimated to take 3 years </li></ul><ul><li>Phases </li></ul><ul><ul><li>The new data model </li></ul></ul><ul><ul><li>Have a closer look on CollectionSpace to see if the system can be completely or partially included as part of the solution </li></ul></ul><ul><ul><li>Specification process </li></ul></ul><ul><ul><li>Development and technical installation of the new system </li></ul></ul><ul><ul><li>Other special applications (for larger museums) </li></ul></ul><ul><ul><ul><li>Location system and media files (digital resources) </li></ul></ul></ul><ul><ul><li>Conversion of data from the Regin system </li></ul></ul><ul><ul><li>Broader consolidation process </li></ul></ul>
    27. 27. Other topics <ul><li>Digital resources </li></ul><ul><ul><li>Ting Community </li></ul></ul><ul><ul><li>Cultural Heritage Archive Opens System (CHAOS) </li></ul></ul><ul><li>Development </li></ul><ul><ul><li>International standards </li></ul></ul><ul><ul><ul><li>CIDOC CRM (data model) </li></ul></ul></ul><ul><ul><ul><li>Lido Schema (Athena) (sharing) </li></ul></ul></ul><ul><ul><ul><li>Europeana data model (EDM) (sharing) </li></ul></ul></ul><ul><ul><li>Open source </li></ul></ul><ul><ul><li>Semantic web </li></ul></ul><ul><ul><li>Cloud computing </li></ul></ul>
    28. 28. The economy <ul><li>The total cost is estimated at 21,5 million DKK (2011 -2018) </li></ul><ul><ul><li>Development costs over the first 3 years approx 13.5 million DKK </li></ul></ul><ul><ul><li>Operation and maintenance over the next 5 years approx 8 million DKK. </li></ul></ul><ul><li>Financing </li></ul><ul><ul><li>The development is financed from central funds (ministry) </li></ul></ul><ul><ul><li>The subsequent operation (and further development?) will involve payment </li></ul></ul><ul><ul><ul><li>There are more models for financing </li></ul></ul></ul><ul><ul><ul><li>The decision will be made before 2014, when the system becomes operational </li></ul></ul></ul>
    29. 29. Status <ul><li>Kick off meeting 28. September </li></ul><ul><ul><li>Introduction for the WG’s </li></ul></ul><ul><li>Invitation to tender for the consultancy assignments </li></ul><ul><ul><li>Description of tasks </li></ul></ul><ul><li>New IT project model </li></ul><ul><ul><li>Ministry of Digitisation </li></ul></ul><ul><ul><li>Next step is to adopt a new project model and to report the project to a new IT board </li></ul></ul>
    30. 30. Keywords for the process <ul><ul><li>Modernisation </li></ul></ul><ul><ul><li>Innovation </li></ul></ul><ul><ul><li>Co operation </li></ul></ul><ul><ul><li>User involvement </li></ul></ul><ul><ul><li>Consolidation </li></ul></ul><ul><ul><li>Engagement </li></ul></ul><ul><ul><li>Communication </li></ul></ul><ul><ul><li>Sharing </li></ul></ul>
    31. 31. Next step: see you in the cloud
    32. 32. More information www.kulturarv.dk
    33. 33. Contact <ul><li>[email_address] </li></ul><ul><li>[email_address] </li></ul><ul><li>http://www.kulturarv.dk/kid </li></ul><ul><li>http://www.kulturarv.dk/mussam </li></ul>

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