October Minnesota Math Corps training slides 10.11.13

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  • 0:09May chose to seek feedback from volunteers.Evaluate recruitment effortsRefer back to Engagement Plan. Make changes if necessary.
  • Time check - 0:30
  • 0:35
  • 0:38This is a document you create from our template online to give your volunteer important site-specific information they “need to know” to volunteer at your school. This may already exist. We (will) have a template online for you to use and customize.
  • Individually: 3 minutesWith a partner: 3 minutesBe sure to say:- Check-in regularly with volunteers (drop in, email, phone)-Be available for questions/concerns- Thank volunteers!
  • Time check - 0:48
  • 0:50
  • 0:52
  • 0:55
  • Select Reporting Period
  • Be sure to only enter # of NEW volunteers that served during the REPORTING PERIOD.If no NEW volunteers served, then put “0”
  • This information is gathered on the “Volunteer Information Sheet” as well as your “sign in sheet”
  • Can add up to 10 ongoing volunteers. If you need to enter data for more than 10 volunteers, contact your program staff person.
  • One-time volunteers are different than ongoing volunteers. These volunteers serve for just one special event (i.e. during parent teacher conferences, math night, after school event, etc.). For any volunteer who sees students on a regular basis, they are entered in the previous, ongoing volunteer section.
  • 0:60
  • October Minnesota Math Corps training slides 10.11.13

    1. 1. Volunteer Engagement
    2. 2. Fact Fluency • Students need to know basic facts in order to focus on higher level concepts • You will use the iSucceed fact fluency intervention curriculum with your students • You will be able to train volunteers so that they can provide more fact fluency support to students
    3. 3. Your Goal Every Math Corps member is required to recruit, train and support at least 5 community volunteers to deliver fact fluency interventions to students on a regular basis. (p.64)
    4. 4. Please take out your Volunteer Recruitment and Engagement Plan…
    5. 5. Goal 1: Recruit 5 Volunteers
    6. 6. Who are your volunteers? Volunteer Commitment: • 1 hour/ week • 20 minutes/ student • Minimum 3 months • Who to Recruit: • High School Students • College Students • Parents • Existing volunteers • Retired Senior Citizens
    7. 7. Timeline Overview Now--December: Plan, recruit, train, support your volunteers. January--June: Evaluate, thank, continue recruiting and supporting volunteers. Data Reporting: December 13th, 2013 March 28th, 2014 June 13th, 2014
    8. 8. Tools for Success Volunteer Engagement toolkit • www.MinnesotaMathCorps.org  ―Volunteer Generation Resource‖ Contents of Toolkit • Email templates • Flyers • Recruitment blurbs • Volunteer position description • Recruitment Checklist • Volunteer Support Checklist • Volunteer Information Sheet • Volunteer Sign-in Sheet *More content can be added based on your suggestions
    9. 9. Recruitment 101 Why is recruitment important? Where do volunteers most commonly learn about volunteer activities? • Place of worship—56% • Workplace or employer—26% • School or College—15% • Membership in a service club or professional organization—13 % • Membership in a voluntary organization—13%
    10. 10. Questions to think about Who knows about your school and/or Math Corps? Who supports it? Who benefits from it’s work or services? Who is affected by the issues we deal with? Who might be motivated to volunteer with Math Corps?
    11. 11. Brainstorming For the next 5 minutes, write down as many ideas for where you can recruit volunteers in your community. Consider your school/sites networks, as well as your own. In groups, discuss your objectives and action steps for Goal #1
    12. 12. Questions to think about Who knows about your school and/or Math Corps? Who supports it? Who benefits from it’s work or services? Who is affected by the issues we deal with? Who might be motivated to volunteer with Math Corps?
    13. 13. Goal 2: Train and Support Volunteers
    14. 14. Training Starts with Recruitment: When can volunteers see students during the day? How many times a week? What days? (ask Internal Coach) What is your school and/or District policy for volunteering? (Background checks, district orientation, references) When are you available to train volunteers? What support do you need to train them and get them on board? *The above information should be known before contacting and recruiting volunteers. This will help set clear expectations.
    15. 15. Volunteer Training Timeline Recruit Volunteer and make contact Complete Volunteer Information sheet Follow appropriate steps of your School/District Volunteer policy Orient volunteer to school/volunteering space Provide volunteer ―Need to Know‖ Train in fact fluency Set a weekly schedule Ensure volunteer has essential information Timeline
    16. 16. Volunteer “Need to Know” This is a handout with important school-specific information that you create to give to your volunteer: It should include: -Attendance policy -Where to park -Sign-in / Sign-out information -Nametag information -Any pertinent student information - School calendar (days school is closed, snow day policy, etc) -Where will they meet and work with students? -Volunteer schedule -Additional reminders -School and Math Corps Member contact information
    17. 17. Ongoing Volunteer Support Individually: What does a volunteer need to know to be successful at my school? What details are important? With a partner: What would make you feel supported as a volunteer? What can you do to ensure the volunteers you recruit have what they need?
    18. 18. Goal 3: Evaluate Volunteer Engagement Efforts
    19. 19. Evaluating Volunteer Engagement Evaluate recruitment tactics • What might need to be adjusted? Self evaluation • Volunteer survey • Solicit feedback Complete Volunteer Reporting Form • December 13th, 2013 • March 28th, 2014 • June 13th, 2014
    20. 20. Reporting Volunteer Engagement Three Reporting Windows: August 7 – December 13th December 14th – March 28th March 29th – June 13th
    21. 21. What data am I gathering? • Volunteer Information* (name, demographics, contact information) • Number of days volunteered** • Number of hours volunteered** • First and last day of volunteering** • How was volunteer recruited? *Gathered from Volunteer Information Sheet ** Gathered from daily sign-in sheet
    22. 22. Volunteer 1…
    23. 23. Volunteer 2…
    24. 24. …Volunteer 10
    25. 25. One-time Volunteers (Special event volunteers)
    26. 26. Questions?

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