Transform Your Business with Alloy by IBM and SAP

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Transform Your Business with Alloy by IBM and SAP

  1. 1. ID209: Transform Your Business with Alloy by IBM and SAP Christian Holsing | Product Manager Alloy by IBM and SAP Bharti Patel | Director - Client Platforms and Technologies
  2. 2. Financial Disclaimer The information on the new product is intended to outline our general product direction and it should not be relied on in making a purchasing decision. The information on the new product is for informational purposes only and may not be incorporated into any contract. The information on the new product is not a commitment, promise, or legal obligation to deliver any material, code or functionality. The development, release, and timing of any features or functionality described for our products remains at our sole discretion 2
  3. 3. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  4. 4. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  5. 5. Information Worker spend most of their time in eMail and collaborate Source: Forrester – A Day in a life of a US Information Worker (2009)
  6. 6. Two Primary SAP User Roles Within Organizations Task Business Worker User  Sample roles: payroll administrator,  Sample roles: business manager, customer service representative, sales representative, HR manager, CxO claims processor  Knowledge worker or people manager  Area expert with defined tasks  Manages exceptions and coordinates  Conducts repetitive, structured transactional activities & resources work  Aggregates and synthesizes information  Uses single or a few enterprise applications from many sources  User interface of choice: SAP Portal  Spends a large portion of their day dealing with email, meetings, documents SAP Typical “Power User” IBM Lotus® Notes® User
  7. 7. AlloyTM by IBM and SAP 1.0 Out-of-the-Box Functionality Reports Management Travel Management Leave Management ● Easy access to BI, ERP ● Schedule and approve ● Schedule and approve and line of business trip requests leave requests reports ● Approve expense ● Link to collaboration tools ● Self service subscription requests to discuss and resolve and personalization quickly ● Links to key information, ● Forward or access reports e.g. travel and expense ● Ensure data consistency off-line policies and compliance ● Links to related reports ● Ensure data consistency and information and compliance
  8. 8. Alloy by IBM and SAP 1.0: Workflow Decisions Management Manage SAP Workflow decision steps in Lotus Notes Pur chasing Or der Mar keting Funds Shopping Car t A ppr oval A ppr oval ● Bring decision steps from ... Think of Your workflow to IBM Lotus Notes Workflows … ● Simple configuration-no customization needed Hiring A ppr ovals ● Transparently supports Invoice multiple decision options A ppr oval ● Extensive customization options for specific Tr avel requirements Leave A ppr oval A ppr oval s
  9. 9. Alloy by IBM and SAP Executive Summary SAP-Lotus Notes Integration Sample Out Of The Box Rapid Deployment Framework Workflows Deliver SAP information and applications into Add functionality needed for Ensure rapid adoption and Lotus Notes to improve each unique business user minimal training for end users productivity of managers group © SAP 2007 / Page 12
  10. 10. Examples of Workflows that can be exposed by Alloy Financial Transaction Release Workflow Recruitment Workflow Purchase Order Workflow Material Creation Workflow Sales Approval Workflow Transport Workflow Process Quality Workflow Product Development Workflow
  11. 11. Purchase Order Workflow Manager can make decision right from Lotus Notes Contextual Information Details
  12. 12. Sales Approval Workflow Manager can make decision right from Lotus Notes Contextual Collaboration Contextual Information Details
  13. 13. Hiring Approvals Contextual Reports
  14. 14. Quick Guide to Expose Workflow Decisions in Alloy Step 1 Step 2 Step 3 Opt: Step 4 Configure Configure Configure IBM Lotus Magnify SAP SAP Domino Decision UI Backend Alloy Add-on Server IMG and Configure IBM The IBM Magnify and enrich Custom Handlers Lotus Domino Lotus Domino the decision UI with Server with configuration additional the application id generates a user information in the and bound type role on SAP decision body created in step 2 Alloy Add-on. and the Alloy Assign user to sidebar SAP Business this role. Workflow SAP IBM Lotus® SAP IBM Lotus® Backend Domino® Server Alloy Add-on Domino Designer®
  15. 15. New features in Alloy 1.0.1 (available since Dec 09) ● Extended Deployability ▬ Data consistency checker ▬ Solution Manager Diagnostics integration ▬ Requirement to store Approval forms in Mailfile removed ▬ Approval forms can be stored in NDERPWS, instead of in the Mailfile ● Extended Usability ▬ Extended exposure of SAP help functions for reporting into Lotus Notes ▬ Consistent Sender Names for SAP Items ▬ Extended Datatype validation in Notes ▬ Manual trigger to refresh report catalog ● Scalability ▬ Clustering support ● Support of Lotus Notes 8.5 and 8.5.1
  16. 16. New scenarios available through OpenNtf ● Available now through Open NTF are additional Approval scenarios No. Workflow Scenarios Application Application Application Description Workflow ID Area ID 1 Purchase Order Approval MM/SRM ZPO1 Purchase Order Approval WS91000240 2 Material Approval MM/SRM ZMM02 Material Approval WS90000244 3 Supplier Validation MM/SRM ZMM01 Supplier Validation Approval WS90000243 4 Change Request for Purchase MM/SRM Change Request for Purchase Order Order 5 Change Request for Sales SD/CRM Change Request for Sales Order Order 6 Sales Deal Approval SD/CRM ZSD01 Sales Deal Approval WS90000242 7 Hiring Approval HCM ZHR01 Hiring Approval WS90000241 8 Time Recording Approval HCM ZHR02 Time Recording Approval WS90000247 9 Invoice Approval FI ZFI01 Invoice Approval WS90000249 10 Project Resource Allocation PLM ZPLM01 Resource Allocation Approval WS90000248 Approval
  17. 17. RIM BlackBerry Integration work
  18. 18. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  19. 19. Alloy supports Business Transformation ● The key value of Alloy is not only directly the access to SAP Information from a Lotus Notes Client ● Alloy supports Business Process Transformation by ▬ Removing the need of training people on new User Interfaces ▬ Increase the acceptance of the new Processes by a consistent and easy to use Access into the new Systems and processes ▬ Increasing the ROI for the transformation project by a quick and easy adoption ▬ Drive Business Compliance internally and support legal requirements ● Examples are ▬ HR Shared Service Center ▬ New Sales Support Systems ▬ Purchase Order management 19
  20. 20. Alloy does not replace a Portal but coexists with it ● Alloy provides an additional Channel for Business User to interact with an SAP Backend System. There is not necessarily a conflict but rather an opportunity ● As the Business Processes are defined on the ERP System, adding Alloy into an environment does not create huge additional Efforts but it rather leverages the ERP Implementation ● Advantages to use Alloy in Environments that already run a Portal are ▬ Alloy reaches Business User in their most important Application: eMail ▬ Lotus Notes Client can link to Portal or WebDynpro pages via simple HTTP links ▬ Easier adoption and change of the new Processes by ease of use – seamless access to Portal based application fragments through embedded browser in Notes Client
  21. 21. Alloy Return On Investment ● Reduced Process Cost ▬ Alloy helps reduce the process cost by making it easier for business users to make decisions quicker. Even a small reduction in process cost translate into huge savings as decision maker time is expensive and high volume of processes multiplies the savings ● Reduced Process Time ▬ Alloy allows decision makers to make decision faster and on the move. Faster process time frees up capital and resources for more productive uses. ● Increase Process Competitive Edge ▬ Alloy helps you increase the effectiveness of processes that give your company competitive advantage ● BPM User Adoption and Compliance ▬ Alloy reduces the hurdles to user adoption and compliance by making it easier for employees to adhere to processes.
  22. 22. Alloy Benefits Better decision making ● Easy and intuitive access to relevant, contextual business information allows business users to make more informed and faster decisions. Lower training cost ● Alloy is easy to use, and requires no training since SAP applications and information are available to business users through their familiar IBM Lotus environment. Increased productivity and effectiveness ● Alloy increases productivity by bringing information and processes to business users in IBM Lotus Notes and avoiding application switching distraction. Higher compliance with corporate policies ● Alloy reduces the hurdles to compliance by making it easier for employees to adhere to processes, follow workflows, and act on essential information © SAP 2008 / Page 34
  23. 23. Alloy Key Differentiators Jointly developed and supported by SAP and IBM ▬ Alloy is the first product jointly developed and supported by SAP and IBM Lotus. It delivers seamless access to SAP applications through IBM Lotus Notes. Greater ROI by leveraging existing investments ▬ Alloy software fully leverages existing investments in SAP and IBM Lotus applications out of the box, eliminating the need to build and maintain expensive new custom programming or interfaces. Easy extensibility ▬ Alloy provides a flexible and powerful environment that allows in-house developers and system integrators to customize and extend Alloy functionally to better serve the unique needs of the company Seamless Integration Leverage existing Value Creation Investments + Sustainable Competitive Leverage Business Processes Advantage © SAP 2008 / Page 36
  24. 24. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  25. 25. How does Alloy save operational Money for our customers ● Example 1: Increase Compliance and Process speed ▬ Existing process where employees need to confirm delivery of ordered goods in SAP Workflow. Confirmation step is exposed through Alloy which allows easy processing of this step. As this confirmation is necessary for invoice payment this has direct business impact ● Example 2: Money saving because of realizing best offers ▬ Travel Approval is requested on price for a specific airfare. By the time the approval is done the airfare has usually increased. Timely decisions help to save money because current offers can be taken and price increases are avoided ● Example 3: Support of Shared HR Service Center Transformation ▬ Customer has decided to transform HR services in the company from local to more central service Centers. Processes are redesigned and employees are requested to use new systems. Alloy helps in the process transition by providing Approval Items and Reports in an easy to use and consume way. 25
  26. 26. Business Process Workflow Benefits Case Study Soft Benefits Hard ROI Reduce the cycle time by two days (three 250,000 AP Invoices = $7 billion days) 15,000 Purchase Requisitions = $100 million Reduce the review process time by 50% Reduced processing cost (60%) manual $25 Reduce validation errors by 50% workflow $15 Reduce lost document research by 30% est. savings of $2.5 million ($10/doc Reduce “where is the invoice?” by 75% X 250,000 docs) Increase # of discounts taken Discounts taken because time-line met – More then $2.5 million Total Saving: Over $5 Million
  27. 27. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  28. 28. Alloy will turn into a connectivity platform to integrate SAP with Lotus Applications ● With the upcoming versions of Alloy IBM and SAP Intend to turn the product into a connectivity layer that allows every Domino Developer to easily interact w/ SAP Systems ● Domino Rapid Application development capabilities can be used to easily build Applications that interface w/ SAP Business Systems: ▬ Standard Notes Forms / Design Elements ▬ Opportunity to leverage xPages and other new development capabilities ● Any Lotus Partner will be able to do 2 things: 1) Build Notes Applications that integrate w/ SAP Backend Systems in their customer's environments 2) Integrate existing Applications with SAP Solutions
  29. 29. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  30. 30. First Partner extension POC: Time Recording by Itelligence ● Solution uses 100% Alloy capabilities to send between IBM and SAP ● Separate Lotus Notes Application for time recording ● Data is processed via Alloy Framework and which creates the time entries on the SAP Backend ● The SAP Process triggers an Approval workflow for the time entries created by the user and routs the items to the assigned approver ● Approver receives an Approval item for the Time entry and can approve/decline from Alloy as well as from a SAP Interface ● SAP Business process finishes
  31. 31. Agenda: 1) Alloy Functionality 2) Alloy Business Value 3) Customer Examples 4) Partner Ecosystem 5) Time Recording Solution 6) Roadmap
  32. 32. Future Directions for Alloy by IBM and SAP Alloy next - Event/Alert Framework to enable solutions - Frameworks to enable industry specific solutions - Contact management - Calendar management - Business Analytics - More Lotus portfolio integration: The information on the new product is intended to outline -ST, Connections Symphony, Quickr our general product direction and it should not be relied on - Unstructured activity management in support of processes in making a purchasing decision. The information on the new product is for informational purposes only and may - Read only access to business data for unlicensed delegate not be incorporated into any contract. The information on - Additional mobile device support the new product is not a commitment, promise, or legal - Languages obligation to deliver any material, code or functionality. - Platforms The development, release, and timing of any features or - Server: AIX, Linux (tbd) functionality described for our products remains at our sole - Client: Mac, Linux (tbd) discretion notice Q4/2009 Alloy 1.x - Extended Programmability - Direct access to SAP data - Programmability via Xpages etc. Q1/2009 Alloy 1.0.1 - Additional Sidebar customization e.g. Live Text and Widgets - Data Consistency - Additional Mail and Calendar Integration Alloy v1.0 Checker - RIM support -Reporting & Analytics - Clustering support - Additional workflow features -Workflow Approval - Notes 8.5 & 8.5.1 Support - Additional sample customization's (open NTF) - Key reports pre-packaged from SAP Pattern - Additional Languages - Leave Request - Notes 8.5.x support - Trip Request - Win 7 IBM and SAP CONFIDENTIAL
  33. 33. Software Requirements for Alloy 1.0 IBM Lotus Notes Client 8.0.2, 8.5 and 8.5.1 IBM Lotus Domino Server 8.0.2, 8.5 and 8.5.1 SAP ERP SAP ERP 6.0 SPS 14 running on SAP NetWeaver 7.0 SPS17 with Enterprise Service Architecture (ESA) Add-On ECC-SE 602 or higher SAP BI (optional) SAP Business Warehouse 3.5 – SP23 or SAP Business Warehouse 7.0 – SPS 17 Alloy Server Software SAP Alloy Add-On running on Netweaver 7.0 SPS17 (JavaTM Stack) IBM Lotus Notes Alloy Add-On running on Domino 8.0.2, 8.5 or 8.5.1 The Operating Systems of the SAP Business Suite Software or the IBM Lotus Domino Servers are not restricted, but the Alloy components currently require the following Operating Systems: IBM Lotus Notes Client Microsoft® Windows® XP or Vista IBM Lotus Domino Server Microsoft® Windows® 2003 Server SAP Alloy Add-On All Netweaver 7.0 Java stack platform constellations
  34. 34. Alloy will become a development framework ● Phase 1 ▬ Alloy will be transferred into a technology solution which provides connectivity service to SAP Systems ▬ Alloy will provide two types of Interactions with SAP Systems ▬ Business Process view (Workflow) ▬ Data access (Access to SAP Objects) ▬ Support for Notes developers to Interface with SAP easily ● Phase 2 ▬ Provide deeper developer support ▬ e.g. Business Object repositories ▬ Collaboration Business Templates to easily map SAP objects into Collaborative Objects like ▬ Contacts ▬ Calendar entries
  35. 35. Ways to engage on Alloy as a Partner ● Alloy Design Partner Program ● We are planning to initiate a special Program in Q1 & Q2 to ▬ Educate partners on Alloy ▬ Allow Lotus Partner to network w/ SAP Partners and establish relationships ● Alloy Beta (currently planned for Q3) ● Drive Alloy into your customer base in Q4
  36. 36. Lotus Domino and SAP Business Suite – A powerful combination to leverage integrated business processes The best of two worlds ! 36
  37. 37. Christian Holsing Bharti Patel eMail: holsing@de.ibm.com eMail: bharti@us.ibm.com 37
  38. 38. Legal Disclaimer © IBM Corporation 2009. All Rights Reserved. The information contained in this publication is provided for informational purposes only. While efforts were made to verify the completeness and accuracy of the information contained in this publication, it is provided AS IS without warranty of any kind, express or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this publication or any other materials. Nothing contained in this publication is intended to, nor shall have the effect of, creating any warranties or representations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreement governing the use of IBM software. References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which IBM operates. Product release dates and/or capabilities referenced in this presentation may change at any time at IBM’s sole discretion based on market opportunities or other factors, and are not intended to be a commitment to future product or feature availability in any way. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that any activities undertaken by you will result in any specific sales, revenue growth or other results. IBM, the IBM logo, Lotus, Lotus Notes, Notes, Domino, Quickr, Sametime, WebSphere, UC2, PartnerWorld and Lotusphere are trademarks of International Business Machines Corporation in the United States, other countries, or both. Unyte is a trademark of WebDialogs, Inc., in the United States, other countries, or both. Java and all Java-based trademarks are trademarks of Sun Microsystems, Inc. in the United States, other countries, or both. Microsoft and Windows are trademarks of Microsoft Corporation in the United States, other countries, or both. If you reference Linux® in your presentation, please mark the first use and include the following; otherwise delete: Linux is a registered trademark of Linus Torvalds in the United States, other countries, or both. Other company, product, or service names may be trademarks or service marks of others. 38
  39. 39. Copyright 2009 SAP AG All rights reserved No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warrant.
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