MemoTo: Mr. Toriano Gilbert, Crisp County High School PrincipalFrom: Chiquisha Tomlin, Crisp County High School Media SpecialistDate: February 11, 2011Subject: Media Center EvaluationThe purpose of this memo is to inform Crisp County High School administration of theresults of the yearly evaluation of the media center. The Georgia DOE Library MediaProgram Self-Evaluation Rubric was used to conduct the evaluation. The media centerwas evaluated in the areas of student achievement and instruction, staffing, facilities,administrative support and staff development. The media center was rated according tothree levels of proficiency: basic, proficient and exemplary. The score received in eachcategory and an explanation of performance is provided in this memo. A basic actionplan has been provided for any area identified as basic to ensure improved performance.Additionally, an action plan for one category scored proficient has been provided to movethis area to a rating of exemplary.Category 1: Student Achievement and InstructionThere are six indicators in this area. The first evaluates how efficiently the InformationLiteracy Standards, as defined in QCC Standards, are integrated into content instruction.The media center was given a rating of proficient in this area. The media specialistworks to integrate Information Literacy skills into the curriculum by displaying standardsfor teachers and students to view. The media specialist conducts a media centerorientation to familiarize students with the collection and facilities. Furthermore, themedia specialist collaborates with classroom teachers to foster critical thinking skills andindependent inquiry.The second indicator requires that the media specialist collaboratively plan with teachersto ensure use of library media center resources that support on-going classroominstruction and implementation of state curriculum. The media center was given a ratingof proficient in this area. In an effort to ensure collaborative planning, the mediaspecialist attends department meetings to keep informed on major assignments and toparticipate in discussions pertaining to standards. In an effort to advance the mediaprogram to exemplary in this area, the media specialist will employ the following actionplan. First, the media specialist will increase department meeting attendance from onemeeting a month to two meeting per month. The media specialist will, at each meeting,share at least one strategy to incorporate literacy skills into the classroom curriculum.Additionally, the media specialist will increase knowledge of content standards andnational standards.
The third indicator mandates that the media staff be engaged in active teaching role/s.The media center was rated as proficient in this area. Although the staff does engagecollaboratively with teachers, the media staff only shares in the teaching capacitylimitedly. To improve in this area, the media staff would need to use a variety ofteaching styles to meet diverse needs of students. Collaborative planning would need tobe done on a regular basis, to determine where and how a student assessment would takeplace.The forth indicator states that the library media center resources encourages and supportsreading, viewing, and listening. The media center was given a rating on exemplary inthis area. The media staff offers book focus groups and reading groups that promotereading enjoyment. The media specialist acts as the school’s AR program administratorand assists with reading lists mandated by high school teachers. Finally, the resources inthe media center reflect a wide variety of interests and perspectives.The fifth indicator mandates that the media center provide services to students who havediverse learning abilities, styles, and needs. The media center was given a rating ofexemplary in this area. The media specialist is knowledgeable about the differentframeworks and works, such as Lexile, to gather student data to design activities that willlead to student achievement. Furthermore, the media staff works with teachers to identifystudents with diverse needs.The sixth indicator requires that the media specialist routinely assess studentachievement. The media center was given a score of proficient in this area. The mediastaff utilizes student self-evaluations and rubrics. The media staff works in conjunctionwith teachers to develop these assessments.Category 2: StaffingThere are two indicators in this area. The first area states that a school system shallprovide no less than half-time services of a library media specialist for each school lessthan base size and shall provide adult supervision in the library media center for theentire instructional day. The media center was given a score of exemplary in the area.Full time Library Media Specialist is employed and is not shared at any other time withother areas in the school nor provides services outside the library media center. The LMSis certified by the PSC.The second indicator states that a school system shall employ a fulltime library mediaspecialist for each base size school or larger. The media center was given an exemplaryscore in this area. Additional support personnel are employed in areas of the librarymedia program. Library media staff is always available throughout the instructional dayto assist teachers and students. Support staff is not shared in other areas of the school. Afull-time Library Media Clerk is on staff in the library media center.
Category 3: Facilities, Access, and Resources:There are six indicators in this category. The first indicator states that there shall be aplan for flexibly scheduled library media center access for students and teachers ingroups or as individuals simultaneously throughout each instructional day. Accessibilityshall refer to the facility, the staff, and the resources and shall be based on instructionalneed. The media center was given a rating of exemplary in this area.The second indicator states that the school library media center square footagerequirements based on FTE. The facility was given an exemplary rating in this area.The third indicator states that central electronic media distribution system for televisionand radio programs is available. The media center was given an exemplary score in thisarea. The media center’s electronic distribution system meets state requirements.The forth indicator mandates that print and non-print resources and access to onlineinformation are basic to a library media program. A school network is effective fordelivering media resources to the classroom and beyond. Multiple computers areavailable for student access to online resources that enhance instruction. The mediacenter was given an exemplary rating in this area. Students use library media centertechnology independently for extended projects and information retrieval. The school hasseveral white boards located throughout the building and is used on a frequent basis.The fifth indicator states that all library media resources are managed for maximumefficient use. The library media center has an electronic online public access catalog(OPAC). Funds for acquisition of computers are utilized to implement thegoals/objectives set forth in the System Three-Year Technology Plan or in the SystemComprehensive School Improvement Plan. The media center was given a proficientrating in this area. The OPAC is available on a LAN throughout the school; however,weeding is an ongoing process. Suggestions can include recording all the resources inMARC format so that access is available on the LAN.The sixth indicator supports the national educational technology goal that states,“Effective and engaging software and on-line resources will be an integral part of everyschool’s curriculum.” The GALILEO on-line service provides Georgia students andteachers access to exceptional on-line resources at no cost to the local school district. .Searches performed in GALILEO databases will exceed one million annually and thenumber of full content items viewed will exceed one million annually. The media centerwas given an exemplary rating in this area. Staff Development is held to train the staffon how to use GALILEO. Students are introduced to the program during a media centerorientation.Category 4: Administrative SupportThere are four indicators in this category. The first indicator states that the local systemsuperintendent shall appoint a system media contact person (SMCP) to serve as a liaisonto the department. The media center received an exemplary rating in this area.
The second indicator states that administrative staff support at both the school and districtlevels is essential for the development of a strong library media program. The mediacenter received an exemplary rating in this area.The third indicator requires that the board of education shall adopt a library media policythat provides for the establishment of a media committee at the system level and at eachschool. A library media committee makes recommendations and decisions relating toplanning, operation, evaluation, and improvement of the library media program. Thiscommittee shall annually evaluate library media services and develop a multi-year mediaplan for budget services and priorities. The media center received a rating of exemplaryin this area.The forth indicator requires that local Board approved library media policy is current.This policy requires development of procedures for the school system and for selectingmaterials locally, handling requests for reconsideration of materials, considering gifts ofinstructional resources, using non-school owned materials, and complying with thecopyright law. The media center received an exemplary rating in this area.The fifth indicator mandates that each local school system shall spend 100 percent of thefunds designated for library media center costs. The media center received a proficientscore in this area. Suggestions made include seeking guidance from the advisorycommittee. Long range strategic planning and supplemental funding plans are madecooperatively.Category 5: Staff DevelopmentThere is one indicator in this category. This indicator states that Staff developmentopportunities are available both for the library media staff to enhance their ownprofessional knowledge and for the library media staff to provide information andtechnology literacy skills to other teachers and administrative staff. Professionalresources and services for all faculty members are provided in the library media centerfor the "learning community". The media center was given a proficient rating in thisarea. Suggestions include the media specialist to continually seek to enhance professionalskills and participate annually in state and/or national conferences.In summary, the media was strong in most of the areas. The media center receivedmostly proficient and exemplary ratings and no basic ratings. An action plan tostrengthen the proficient areas has been provided.