EFFECTIVE USE OFPOWERPOINT as a presentation toolhttp://eglobiotraining.com/
PLAN YOUR CONTENT FIRSTAlways start your presentation on paper — draw your ideas, linkrelationships between concepts, and create a storyboard.
PLAN YOUR CONTENT• take out a blank sheet of paper and write down what you want to accomplish and what our audience cares about.• Ask yourself – What’s the purpose of your presentation? What do you want your audience to do because of yourpresentation? What message do you want to deliver that will help youachieve that purpose?
USE A PLAIN BACKGROUNDand remove any unecessary detail
USE A PLAIN BACKGROUND• Delete that powerpoint template• Powerpoint templates come from the mindset that PowerPoint slides are like documents and so should be branded• Templates add clutter and distract from the visual impact of a slide.• When it comes to slide design, you shouldn’t think of decoration, but of communication
SUPPORT THE HEADLINE• Instead of bullets, support your points with graphic evidence. This can include photos, images, charts and diagrams• Say the words and put the visuals on your slides.• Support your points with creative and relevant images.• Use graphics rather than bullet lists to support the headline.
YOU DON’T ALWAYS NEED A SLIDENot every point in your presentation needs a slide
YOU DON’T ALWAYS NEED A SLIDE• You only need a visual aid in a presentation if you would need one in conversation• Slides should be projected only when they serve the presentation.• What do you do when you’re not showing a slide? You insert a plain black slide into your slideshow.
PUT DETAIL IN THE HANDOUTSInstead of cramming text in your slides
PUT DETAIL IN THE HANDOUTS• Well-designed slides are terrible handouts since they lack the on-slide text necessary to form an informative narrative. [Create] handouts that are distributed after the presentation• Your handouts are the repository for detailed information• Have well-written hand-outs to leave behind after the presentation for those who want to know the whys and where-fores. These will have to be different from the slides of course!
THINK OUTSIDE THE SCREENRemember, the slides on the screen are only part of the presentation –and not the main part
THINK OUTSIDE THE SCREEN• Even though you’re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room• You are the focus when you’re presenting, no matter how interesting your slides are
HAVE A HOOKLike the best writing, the best presentation shook their audiences earlyand then reel them in
HAVE A HOOK• Open with something surprising or intriguing, something that will get your audience to sit up and take notice• The most powerful hooks are often those that appeal directly to your audience’s emotions – offer them something awesome or, if it’s appropriate, scare the pants off of them• The rest of your presentation, then, will be effectively your promise to make the awesome thing happen, or the scary thing not happen
ASK QUESTIONSQuestions arouse interest, pique curiosity, and engage audiences
ASK QUESTIONS• ask a lot of them• Build tension by posing a question and letting your audience stew a moment before moving to the next slide with the answer• Quiz their knowledge and then show them how little they know• If appropriate, engage in a little question-and-answer with your audience, with you asking the questions
MODULATE, MODULATE, MODULATE• It can be easy to fall into a drone, going on and on and on and on and on with only minimal changes to your inflection• Always speak as if you were speaking to a friend, not as if you are reading off of index cards (even if you are)• If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run-throughs• If you still can’t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters