Managing Sys


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Managing Sys

  1. 1. Managing System Scope Scope definition Team Members YUSUF ABUBAKAR EMRE DAGGUL CEYDA KELES
  2. 2. Project Initiation <ul><li>Project initiation is the process of outhorizing a new project or of continuing an existing project </li></ul><ul><li>Phase </li></ul><ul><li>-Initiate </li></ul><ul><li>-Plan </li></ul><ul><li>-Execute </li></ul><ul><li>-Monitor and Control </li></ul><ul><li>-Close </li></ul>
  3. 3. Project Initiation <ul><li>Four distinct activities </li></ul><ul><li>Identifying </li></ul><ul><li>Classifying </li></ul><ul><li>Selecting </li></ul><ul><li>Establishing the project charter </li></ul>
  4. 4. Information System Planning -Three steps process <ul><li>Current Situation </li></ul><ul><li>Future Situation </li></ul><ul><li>Scheduling the project </li></ul>
  5. 5. Classifying And Ranking the project <ul><li>This activity is also done by top organization's top managers. </li></ul><ul><li>Chief Executives </li></ul><ul><li>Directors </li></ul><ul><li>Board Members </li></ul><ul><li>But ranking of a big project is a challenging, not easy task. </li></ul><ul><li>-mostly is done by evaluation </li></ul>
  6. 6. Evaluation Criteria Level of technical difficulty to successfully complete the project within given time Technical Difficulty Number of individual and length of time to complete the project Project Size/Duration Amount and type of resource the project and their availability Resource Availability How project is viewed as improving profits , customer service, e.t.c Potential Benefits Extent to which the project is viewed as helping the organization’s achieve it’s strategic goals Strategic Alignment Extent to which activities add value and costs when developing Value chain Description Evaluation criteria
  7. 7. Business Issue <ul><li>Selected Feasibility Factors </li></ul><ul><li>Economic </li></ul><ul><li>Technical </li></ul><ul><li>Operational </li></ul><ul><li>Schedule </li></ul><ul><li>Legal and contracual </li></ul><ul><li>Political </li></ul>
  8. 8. Project Selection Perceived & Real Needs List of Potential and Ongoing Project Current Organizational Environment Existing and Available Resource Evaluation Criteria Project Selection Decision Outcome <ul><li>Accept </li></ul><ul><li>Reject </li></ul><ul><li>Delay </li></ul><ul><li>Refocus </li></ul>
  9. 9. Selection Method <ul><li>Value Chain Analysis </li></ul><ul><li>The process of analyzing an Organization’s activities to determine where value is add </li></ul><ul><li>Multi-Criteria </li></ul><ul><li>Is a project selection that uses weighted scoring for variety of criteria </li></ul>
  10. 10. Project Charter <ul><li>A short document prepared for the </li></ul><ul><li>Customer during initiation . </li></ul><ul><li>- Usually contains </li></ul><ul><li>Project Title and date authorization </li></ul><ul><li>Project manager Name and Contact </li></ul><ul><li>Customer name and contact </li></ul><ul><li>Project start and completion </li></ul><ul><li>Key Stakeholders </li></ul><ul><li>Objective and key Assumption </li></ul>
  11. 11. Project Charter - Example <ul><li>Developing Wiki system for School of Technology </li></ul><ul><li>Project Manager - Yusuf Hamza </li></ul><ul><li>Contact Info- Famagusta, Cyprus </li></ul><ul><li>Start date - - 16.10.2008 - 11.12.2008 </li></ul><ul><li>Customer - School of computing and Technology </li></ul><ul><li>Key Stake holders – department director,instructor,student. </li></ul><ul><li>Assumptions – Enhancing communication </li></ul>
  12. 12. Project Scope Planning <ul><li>Process of progressively elaborating and documenting the project work plan in order to effectively manage a project </li></ul><ul><li>Normally occurs once a project has been formally selected for development. </li></ul>
  13. 13. Project Scope Planning <ul><li>Activities </li></ul><ul><li>Project Work book </li></ul><ul><li>Project scope statement </li></ul><ul><li>Baseline Project is developed </li></ul>
  14. 14. WORKBOOK <ul><li>Serve as a central repository for all project-related documents and info, can paper or electronic </li></ul><ul><li>Inputs </li></ul><ul><li>Output </li></ul><ul><li>Deliverable </li></ul><ul><li>Procedures </li></ul><ul><li>standards </li></ul>
  15. 15. Scope Statement <ul><li>Information or document prepare for customer that describes deliverable and outlines at a high level all work required to complete the project </li></ul><ul><li>Addresses: </li></ul><ul><li>What Problems, Opportunity? </li></ul><ul><li>What are the quantifiable result to be achieved? </li></ul><ul><li>What needs to be done </li></ul><ul><li>How will success be measured </li></ul>
  16. 16. BASELINE <ul><li>Document the best estimate for the project’s scope,benefit,cost,risk and resource requirement </li></ul><ul><li>Sections </li></ul><ul><li>- Introduction </li></ul><ul><li>- System Description </li></ul><ul><li>- Feasibility Assessment </li></ul><ul><li>- Management Issues </li></ul>
  17. 17. Baseline - Introduction <ul><li>Provide a brief overview of the entire document for the project </li></ul>
  18. 18. Baseline - Description <ul><li>Document possible solution. </li></ul>
  19. 19. Baseline – Feasibility Assessment <ul><li>Project cost , benefits , technical , difficulties and others </li></ul><ul><li>Baseline – Management Issues </li></ul><ul><li>Document Management Concern related issues. </li></ul><ul><li>Typical Issues </li></ul><ul><li>-Team Configuration </li></ul><ul><li>-Communication Plan </li></ul><ul><li>-Project Standard and procedures </li></ul>
  20. 20. Scope Project Definition <ul><li>Scope Project Definition </li></ul><ul><li>Project scope Verification </li></ul><ul><li>Project scope change control </li></ul><ul><li>Scope Creep </li></ul>