This document provides tips and tricks for using Outlook. It describes how to use date shortcuts to enter holidays, use the scheduling assistant to find time when all attendees are free, group emails by conversation, color code emails, wipe data from a lost phone, reset voicemail pins, and retrieve sent emails. It also mentions an application called "Lookee Loo" to view shared calendars and recommends training resources for additional Outlook help.

1. Outlook Tips and Tricks
Breakfast at the Desk

2. Overview
• Date Type Shortcut
• Scheduling Assistant
• Conversation Feature
• Lookee Loo
• Reset Phone PIN
• Wipe Phone Data
• Color Coding Your Inbox
• Retrieve Sent Message

3. Type Holidays
• Can’t remember a
specific date
• Type Christmas or
Independence Day
• Works for all fixed
holidays

4. Scheduling Assistant
• Look under the meeting tab to find the
Scheduling Assistant
• Right next to the Appointment button

5. Scheduling Assistant – Schedule View
Purple = Scheduling Conflict

6. Scheduling Assistant- Time Suggestion
• Outlook will suggest
times where every
attendee is free!
• It will also show you
who has conflicts at
certain times

7. Conversation Feature
• If you wish, you can group all e-mails with the
same subject together

8. Auto Close Message Window
• File
• Options
• Mail
• Replies and Forwards
• Check “Close original
message window when
replying or forwarding”

9. Lookee Loo Application
• Do you have access to
a shared calendar?
• How about your boss’
calendar?
• Check this app out!
• $1.99 at the App Store

10. Wipe Data From Phone
• Should your phone
become stolen, you
can remotely wipe the
data from Outlook
Web Access

11. Wipe Data From Phone
• Access Outlook Web
Access
• Click Options
▫ Top Right

12. Wipe Data From Phone
• Select Mobile Devices
• Select “Wipe All Data
From Device”

13. Reset PIN
• Forgot your PIN to
your voicemail???
• You can reset it in
Outlook Web Access

14. Reset PIN
• Use Internet Explorer
to access OWA
• Select Options and
Voice Mail on the side
panel
• Reset Your PIN

15. Color Code Your Inbox
• Want to have a
quick reference
for emails?
• Try color
coding
• Now your boss’
email won’t
evade you!

16. How To Color Code Your Inbox
• Under the
“View Tab”
• Click “View
Settings”
• Click
“Conditional
Formatting”

17. How To Color Code Your Inbox
• Click “Add”
• Name the Rule
• Change the
Condition
• Change the
Font and Color

18. Retrieve a Sent E-mail
• Go to Sent Messages
• Double Click the
Message
• Go to the “Info” Tab
• Click “Recall or
Resend”

19. Training Resources
• http://office.microsoft.com/en-us/outlook-
help/
• http://products.secureserver.net/email/email_o
utlook.htm
• http://www.pcmag.com/article2/0,2817,238703
1,00.asp

20. QUESTIONS