Number III - Your Role as the Scholarship Officer


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  • Introduce yourself, explain your position and your KA Career.
  • Answers: Scholarship – 30% 2.5 GPA Expectation: Higher than the All Frat and All Men’s NSO: Greg Singleton Duty: Maintain scholastic performance to get a degree.
  • The Number III has been designated by KA Law to be the chapter’s Scholarship Officer.
  • Poor Scholarship is grounds for probation by the National Officers.
  • KA Law establishes a 2.5 as the minimum expectation to push each member to excel and succeed.
  • Excellent Scholarship is awarded by the Order.
  • These are the Awards presented by the Order for good scholarship.
  • The Executive Council has established this minimum expectation for all Active Chapters to live up to.
  • The Number III as the Scholarship Officer needs to be a brother who can best represent the scholastic achievement of a Brother and empower the brothers of the Chapter to reach that same achievement.
  • The Scholarship Committee, much like other committees needs to be a group of champions for the cause of better academic performance. Use this committee as a Number I or Number III to push the program and move your chapter towards better grades.
  • The Faculty Advisor is your chapter’s best kept secret when it comes to academic performance. As a university official they can assist in navigating the business and politics of the college campus. They can work with faculty to discuss study programs and tutoring possibilities. This person should be a key member of your scholarship committee and almost the Number III’s best friend.
  • Finally, the man ultimately responsible for the academic achievement of your chapter is each and every one of you. Here’s a newsflash: you are in college. While that gives you the right to make your own decisions and have a good time, it also gives you the responsibility to fulfill the goal of being there: to succeed academically. Your future rests completely on your decisions now, make the right ones, especially when it comes to grades. Your success is also your chapter’s success.
  • Check your college website for resources on campus, Number IIIs need to be experts in these programs.
  • Number III - Your Role as the Scholarship Officer

    2. 2. SCHOLARSHIP QUIZ <ul><li>What portion of the Marshall / Ammen application is weighted the highest? </li></ul><ul><li>What is the required GPA of an Active or New Member as set by Kappa Alpha Law? </li></ul><ul><li>What is the National Minimum Expectation with regard to Scholarship in an Active Chapter? </li></ul><ul><li>Who is the National Scholarship Officer? </li></ul><ul><li>What is our first and most important duty as a college student, and consequently as a KA? </li></ul>
    3. 3. KAPPA ALPHA LAWS <ul><li>9-133. The III –Recording Secretary. The III shall keep full minutes of the chapter proceedings in a permanent minute book; call the roll at the opening and closing of each meeting of the chapter or the active members thereof; furnish the VII during the progress of each meeting with a list of absentees upon all roll calls not theretofore presented to him; read the minutes of the previous meeting; submit his minutes to the I for his approval and signature; supervise the IV in keeping the files of chapter correspondence; and be responsible to the I for the minute book and other records of the chapter used in direct connection with chapters meetings. He shall also serve as the scholarship officer for the Active Chapter. </li></ul>
    4. 4. KAPPA ALPHA LAWS <ul><li>9-271. Scholarship standards. Each Active Chapter of the Order is expected to and shall maintain the highest possible scholarship standards. An Active Chapter that does not pursue appropriate efforts to preserve acceptable scholastic standards and which falls below the scholarship standards of the Order may be placed upon probation by the Knight Commander, the Province Commander, or the Executive Director. Adopted by the 67th Convention, 1997. Amended by the 70th Convention, 2003. </li></ul>
    5. 5. KAPPA ALPHA LAWS <ul><li>R9-271. Scholarship standards. If an individual to be elected to membership is classified as a fresh and has not earned any university grades, he must have achieved a high school grade point average of a 2.5 on a 4.0 scale or its equivalent to join. No active member or member awaiting initiation shall be eligible to attend or participate in any social function sponsored by an active or alumni chapter if he has failed to maintain a grade point average of 2.50 on a 4.0 scale, or its equivalent, for the immediate preceding college semester or quarter. A member is ineligible to serve in any office of an active chapter if he has failed to maintain a grade point average of 2.50 on a 4.0 scale, or its equivalent, for the immediate preceding college semester or quarter. Adopted August 6, 2003. </li></ul>
    6. 6. KAPPA ALPHA LAWS <ul><li>R16-115 (a) (10) Breithaupt New Member Scholarship Citation. There is hereby established an award given in the name of Harry Breithaupt, Jr. to annually recognize the new member in each active chapter who has achieved the highest grade point average. The award is granted by a majority vote of the Executive Council. Adopted May 19, 2007 to reinstate the Freshman Scholarship Citation formerly given by the Kappa Alpha Scholarship Fund. </li></ul>
    7. 7. KAPPA ALPHA LAWS <ul><li>R16-115. Awards. </li></ul><ul><ul><li>(b) Active Chapter Awards </li></ul></ul><ul><ul><ul><li>(4) Scholarship Trophy. There is hereby established an award to recognize the Active Chapter that achieves the highest collective grade point average for the academic year. The name of the winning Active Chapter each year shall be engraved upon the trophy permanently displayed in the National Administrative Office. The award is granted by a majority vote of the Executive Council. </li></ul></ul></ul><ul><ul><ul><li>(5) Scholastic Achievement Award. The Scholastic Achievement Awards are given to active chapters that achieve a collective grade point average higher than both the all men’s and all fraternity average or that are academically ranked in the top 25% of fraternities, and is higher than the Kappa Alpha Order national average at their respective institutions for both the fall and spring academic year. The awards are granted by the Executive Council. </li></ul></ul></ul>
    8. 8. ACTIVE CHAPTER MINIMUM EXPECTATIONS <ul><li>Academic Performance </li></ul><ul><ul><li>The active chapter’s overall GPA from the most recently completed term will be above the institution’s all-men and/or all-fraternity average. </li></ul></ul>
    9. 9. ACTIVE CHAPTER OFFICER RESPONSIBILITIES <ul><li>Number III. The duty of Scholarship Officer should be one of the most vital in the chapter and recognized as such. Consideration of the election of this brother must include a basic assumption that the individual performs well scholastically and can motivate others to do the same. The Scholarship Officer should be a brother who has an excellent academic record (although not nec­essarily the one with the highest grade point average in the chapter), who is enthused about developing scholarship awareness and quality, and one who can budget his own time so as to perform his duties with­out adversely affecting his own academic standing. He should also be a brother who has distinctive qualities of leadership and organization, who commands the respect of both actives and pledges, and who can delegate authority while retaining control of the program. </li></ul>
    10. 10. SCHOLARSHIP COMMITTEE RESPONSIBILITIES <ul><li>Scholarship Committee. This is unquestionably one of the most important standing committees of any chapter. Because it is a &quot;working&quot; committee, it should not be too large, and each member should have specific functions to perform related to the management of the scholarship program. Anyone not fulfilling his assignments should be replaced. The Chairman of the committee is obviously the Number III. A well-constructed committee should also be composed of one representative from each class--freshman, sophomore, junior and senior. The Chairman can represent his own class. The Faculty Advisor should be a committee member. If the chapter does not have a Faculty Advisor, the Alumnus Advisor should serve in his stead. If the Alumnus Advisor is a member of the faculty, he should serve on the committee even if there is a formally designated Faculty Advisor. The Number II would also be a valuable member. This committee should be constituted by the time the academic year begins. Later, after the pledge class has been inducted, one of the pledges could be added to the committee to provide a different perspective, and to offer direct &quot;feedback&quot; from the pledge class on the effectiveness of the scholarship program. Serving as an ex-officio member this should be an individual such as the Pledge Class President or Vice-President. </li></ul>
    11. 11. FACULTY ADVISOR RESPONSIBILITIES <ul><li>Faculty Advisor. Kappa Alpha Order encourages chapters to select a Faculty Advisor. Although it is not necessary that he be a Kappa Alpha alumnus, it is of course preferable so that he can attend chapter meetings when necessary. The primary role of the Faculty Advisor is to assist the chapter in its relations with the university or college, and especially to offer guidance in the academic programs. It is through the scholarship program that the Faculty Advisor can be of greater benefit to the chapter. He will know the local academic situation, the administration, faculty and students. He will be familiar with the members of the chapter. He has the professional experience to provide fresh ideas, innovative approaches, and constructive criticism in the development and operation of the scholarship program. In this capacity, as a member of the Scholarship Committee, he will be a key figure and an element of continuity. </li></ul>
    12. 12. THE BROTHER’S RESPONSIBILITIES <ul><li>The Active or Pledge Brother. In the final analysis, it is the individual member, active and pledge, who is responsible for his own academic progress and, thereby, for the collective success of the chapter's scholarship program. The chapter can offer direction and assistance in scholarship, but these must be broadened by each individual's positive attitudes, self-discipline and by the exercise of his mature good judg­ment. A sound scholastic record for each active and pledge is attainable. </li></ul>
    13. 13. CHAPTER RESOURCES <ul><li>National Administrative Office </li></ul><ul><li>Province Commander </li></ul><ul><li>National Scholarship Officer </li></ul><ul><li>Deputy Province Commander for Academic Affairs </li></ul><ul><li>Brains, Books, and Brotherhood </li></ul><ul><li>Chapter Scholarship Plan </li></ul>
    14. 14. BROTHER RESOURCES <ul><li>Deputy Province Commander for Academic Affairs </li></ul><ul><li>Faculty Advisor </li></ul><ul><li>Number III </li></ul><ul><li>Campus Tutoring Program </li></ul><ul><li>College Advisor </li></ul><ul><li>Greek Advisor </li></ul>
    16. 16. ALWAYS REMEMBER… <ul><li>Your success is the Chapter’s success. </li></ul><ul><li>Your first responsibility in College is to achieve a degree and maintain good scholastic performance. </li></ul><ul><li>What you do today DOES effect the world around you, and YOUR future. </li></ul><ul><li>Excellence is our Aim….Ours and Yours. </li></ul>