SharePoint Natural Disasters: "Notes from the field"


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  • SharePoint Natural Disasters: "Notes from the field"

    1. 1. Welcome to the First Annual <br /> SharePoint Saturday <br />Sacramento!!<br />
    2. 2. Notes from the Field<br />SharePoint Natural Disasters<br />
    3. 3. Who Am I <br />Principal Architect SharePoint<br />SharePoint Migration<br />Architecture<br />Strategy<br />Quest Software<br />Convergent Computing<br />Interlink Group<br />Microsoft<br /><br />@adamhadm<br />
    4. 4. Agenda<br />The SharePoint Disaster<br />Definition<br />Solution<br />Methodology for Success<br />Customer Scenario (Notes From The Field)<br />Customer Designation<br />Issues<br />Points to Success<br />Lessons Learned<br />Summary<br />
    5. 5. Problem<br />
    6. 6. Defined<br />Organizations, Institutions and Departments have implemented SharePoint as a secondary process<br />Unrealized expectations<br />Failed Goals<br />Outages<br />In Short “SharePoint is a Disaster”<br />
    7. 7. Solution<br />SharePoint is Business Critical<br />Design, Architecture, Analysis <br />Measureable Goals<br />Meet the Needs with stages for Features and Release<br />
    8. 8. Methodology to Success<br />
    9. 9. Project Life Cycle<br />
    10. 10. Financial Customer<br />
    11. 11. Issues<br />SharePoint 2007 Standard<br />SharePoint Content DB 1.6 TB (Single DB)<br />Two Server Implementation<br />21 Days to recover<br />Graphic and Media Files<br />File Sizes up to 1 GB<br />200 Users<br />Search Failure<br />Metadata minimal<br />Versions take up 80% of space<br />
    12. 12. Guideline for Success<br />Architecture to Scale for Requirements<br />Define Business Goals<br />Locate Resources<br />Resell Intellectual Property<br />Validate license validity <br />Alert on license expiration<br />Control Distribution of Market<br />Establish Architecture<br />Reduce Version(s)<br />Workflow and Alerting<br />Metadata Management (Content Types, Tagging)<br />RBS Remote BLOB Storage<br />Archiving<br />Search Importance<br />
    13. 13. Updated Strategy<br />
    14. 14. Lessons Learned<br />Small Organizations, Large Needs<br />Financial Impact<br />Defined Requirements<br />Build to Needs and Measure for Success<br />Governance at every level<br />Recovery and Disaster Recovery<br />
    15. 15. RBS Guidelines<br />
    16. 16. HealthCare Customer<br />
    17. 17. Issues<br />SharePoint 2003 and SharePoint 2007<br />Implemented SharePoint 2010 internally<br />40 Site Collections<br />40 Content Databases<br />Fabulous 40 Templates<br />71 Custom Templates<br />178,000 Public Folders<br />Migration Failing<br />Compliance Guidelines<br />12,000 Users<br />
    18. 18. Guidelines for Success<br />Determine the Proper Web Applications<br />Isolation<br />Security Boundaries<br />Multi-Tenancy<br />Permissions Management<br />Site Definitions vs Stapling Features<br />Storage Management Solutions<br />Compliance Guidelines<br />Reporting<br />Reduction of Folder Structure<br />Migration Process<br />
    19. 19. Updated Strategy<br />
    20. 20. Lessons Learned<br />Reduction of Custom Site Definitions<br />Business Requirements<br />Reduction of Management Overhead<br />Separate Migration Projects<br />You don’t know what you don’t know<br />Understanding usage and growth<br />
    21. 21. Stapling Features<br />Feature Stapling allows you to create a feature and then associate it with any site definition without ever touching the site definition files themselves<br />Provision as WSP<br />Multiple Articles on how this is done<br />
    22. 22. Gas/Oil Customer<br />
    23. 23. Issues<br />SharePoint 2003<br />Multiple Event Handlers (30+)<br />Company Split<br />Customized Lists, Libraries, Sites<br />SharePoint 2007 Unstable<br />Lack of Governance from Site Level<br />Field and Field Types Reserved Names<br />Limited Migration Window<br />Failed Backups<br />Project Server Implemented and Removed<br />
    24. 24. Guidelines for Success<br />Define the Business Stake Holders<br />Stabilize Target Environment<br />Reduced Event Handlers<br />Reduced Custom Templates<br />Remove Project Server effect<br />Define Success Criteria<br />Validate Data vs Look and Feel<br />Educate on Feature Deprecation<br />Suspend Indexing during migration<br />Validate Backup’s<br />Performance Monitoring<br />
    25. 25. Updated Strategy<br />
    26. 26. Lessons Learned<br />Migrations are complex<br />Mistakes from the past<br />Reserved Names<br />Content Types<br />Site Columns<br />Feature Enhancements and Deprecation<br />Communication Strategy<br />
    27. 27. Site Columns<br />When comparing the "create site column" screen of SharePoint 2010 versus the one in SharePoint 2007, the features are mostly similar except for three enhancements in 2010. These include:1. Column types for Rich Media and Managed Metadata.2. "Enforce unique values."3. Column validation<br />
    28. 28. Summary<br />
    29. 29. Lessons Learned<br />Not Enough Analysis<br />Business Goals are not defined<br />Features are mis-understood<br />Migrations are Messy<br />Implementations are a process not a part time project<br />Find a battle tested resource<br />
    30. 30. Here to There<br />
    31. 31. Key Takeaways<br />Lessons Learned<br />Expect surprises<br />Planning and pilot will affect migration<br />Performance of tool set<br />Notes from the Field<br />Integration<br />Monitoring<br />Maintenance<br />
    32. 32. Questions<br /><br />@adamhadm<br />
    33. 33. Don’t Forget<br />SharePint!!<br />Sponsored By…..<br />Join us at 6:00 pm at BJs Brewhousefor a free drink, kindly provided by Rackspace! A great opportunity to network with other SharePoint Professionals!<br />Don’t forget to fill out your bingo cards and surveys to be eligible for GREAT end of day raffles!<br />
    34. 34. Thanks to Our Sponsors<br />