Alfresco DMS for Comm IT Group

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Alfresco DMS for Comm IT Group

  1. 1. Alfresco DMS Why Document Management System ? Securely Store, Track and Share Electronic Document in a centralized location. Most widely used Open Source DMS COMM-IT Consultancy Services Sdn Bhd
  2. 2. Alfresco DMS Objective of implementing DMS • As a Reliable Backup location • Search and Find All Documents Easily • Share document • • Colleagues Customer • Track modification to documents • Facilitates in version control of documents • Work remotely with team COMM-IT Consultancy Services Sdn Bhd
  3. 3. Alfresco DMS Benefit of implementing DMS • Improves productivity and work efficiently as a team • Facilitates Knowledge Sharing • Improves Customer support efficiency • Reduce time spent on issues • Solve repeated issues quickly COMM-IT Consultancy Services Sdn Bhd
  4. 4. Alfresco DMS Accessing DMS Using Google Chrome Brower access the following URL http://54.204.9.96 This is temporary url, soon it will be https://intranet.comm-it.com.my Access via IP address will be still possible after that. Page will be redirected Click here for login screen COMM-IT Consultancy Services Sdn Bhd
  5. 5. Alfresco DMS DMS Dashboard Top menu bar, use it for navigation, change password, log out etc Search entire system Sites you belong to will be listed here. Click the “Projects” link to open the project site. COMM-IT Consultancy Services Sdn Bhd
  6. 6. Alfresco DMS Sites roles Users added to Site can be one of these 3 roles Consumer Read only access. Can only view and download documents. Cannot upload, create, edit or delete document. Contributor Contribute to the document repository. Allowed to upload, create, edit and delete document. However limited to documented owned only. Manager Manage user accessibility. Has complete control over the document repository. COMM-IT Consultancy Services Sdn Bhd
  7. 7. Alfresco DMS Sites created in DMS for COMM - IT Sites Purpose Projects All project related files are stores here. Includes from requirement gathering, implementation, training and support. Knowledge Base This is a knowledge library to share documentation that are helpful in improving proficiency in Maximo and other related technologies. Sales and Marketing Repository for use by sales and marketing personnel. Documents Includes product presentation slides, Company profile documents, Client List etc. HR Site created for future use by HR department Finance Site created for future use by Finance department COMM-IT Consultancy Services Sdn Bhd
  8. 8. Alfresco DMS Site Home Page Click here to access document folder for the site COMM-IT Consultancy Services Sdn Bhd
  9. 9. Alfresco DMS Site – Accessing Documents Action buttons Folder navigation Folders COMM-IT Consultancy Services Sdn Bhd
  10. 10. Alfresco DMS Sites – Accessing Documents Preview and Download Document COMM-IT Consultancy Services Sdn Bhd
  11. 11. Alfresco DMS Sites – Uploading new Documents Upload documents to current folder. COMM-IT Consultancy Services Sdn Bhd
  12. 12. Alfresco DMS Sites – Uploading new Documents Multiple files upload supported. COMM-IT Consultancy Services Sdn Bhd
  13. 13. Alfresco DMS Sites – Uploading new Documents Revising document Click here to revise document COMM-IT Consultancy Services Sdn Bhd
  14. 14. Alfresco DMS Sites – Uploading new Documents Revising document Select revised file a set version number COMM-IT Consultancy Services Sdn Bhd
  15. 15. Alfresco DMS Sites – Creating Files using Google Docs Create new Google Docs COMM-IT Consultancy Services Sdn Bhd
  16. 16. Alfresco DMS Sites – Creating Files using Google Docs Click here to save the document COMM-IT Consultancy Services Sdn Bhd
  17. 17. Alfresco DMS Sites – Creating Files using Google Docs Set revision number after reediting COMM-IT Consultancy Services Sdn Bhd
  18. 18. Alfresco DMS Create New Project from Template Step 1 of 3 – Create a new project folder Step 2 of 3 – From template, Select all subfolder & “Copy To” action COMM-IT Consultancy Services Sdn Bhd
  19. 19. Alfresco DMS Create New Project from Template Step 3 of 3 – Select the new project folder as destination COMM-IT Consultancy Services Sdn Bhd
  20. 20. Alfresco DMS Project Template Client Information COMM-IT Consultancy Services Sdn Bhd
  21. 21. Alfresco DMS Project Template Initial Phase COMM-IT Consultancy Services Sdn Bhd
  22. 22. Alfresco DMS Project Template Project Initiation COMM-IT Consultancy Services Sdn Bhd
  23. 23. Alfresco DMS Project Template Project execution COMM-IT Consultancy Services Sdn Bhd
  24. 24. Alfresco DMS Project Template Testing and User acceptance COMM-IT Consultancy Services Sdn Bhd
  25. 25. Alfresco DMS Project Template Training COMM-IT Consultancy Services Sdn Bhd
  26. 26. Alfresco DMS Project Template Handover documents COMM-IT Consultancy Services Sdn Bhd
  27. 27. Alfresco DMS Project Template Additional enhancement COMM-IT Consultancy Services Sdn Bhd
  28. 28. Alfresco DMS Project Template Technical Support COMM-IT Consultancy Services Sdn Bhd
  29. 29. Alfresco DMS Knowledge Base Site COMM-IT Consultancy Services Sdn Bhd
  30. 30. Alfresco DMS Thank You COMM-IT Consultancy Services Sdn Bhd

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