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Gipaa presentation-tues

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Government Informtation (Public Access) Act 2009 (GIPA).

Summary of issues, solutions and Phase 2 sneek peek.

Published in: Business, Technology
  • Looks like theyve put some hard work into this site
    I just checked out http://search.gosford.nsw.gov.au and they've implemented the mapping fairly seamlessly. Looks like they've made the shift from google search to lucene with thumbnail resultset and zooming - I liiike
    List takes a while to load tho
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Gipaa presentation-tues

  1. 1. Welcome! 1Access to Information – Implementation Approach - 19th Oct 2010 Introduction Presenters Paul Chambers & Daren Hevers Information Management & Technology Gosford City Council
  2. 2. Access to Information 2Access to Information – Implementation Approach - 19th Oct 2010 Government Information (Public Access) Act 2009(“GIPA”) Implementation Approach
  3. 3. Today – What We’ll Cover 3Access to Information – Implementation Approach - 19th Oct 2010 By the end of this presentation we will:  Obtain a general understanding of GIPA  See the Issues Encountered and our Approach  Demonstrate the Gosford City Council GIPA site.  … get a sneak peek at the new release!
  4. 4. Overview 4Access to Information – Implementation Approach - 19th Oct 2010 Background information • Commenced 1st July 2010 • Replaced the Freedom of Information Act 1989 and Section 12 of the Local Government Act • The object of the Act is to open government information to the public
  5. 5. Terminology 5Access to Information – Implementation Approach - 19th Oct 2010 Background information (continued)  Mandatory Disclosure Certain information must be published on website and available free of charge, such as contract registers, policies, management plans.  Proactive Release Take the initiative to release as much information as possible.  Informal Release To release information without the need for a formal application, unless there are good reasons to require one.  Formal Release In limited circumstances, access to information will require formal access applications, however this is to be a last resort.
  6. 6. 6Access to Information – Implementation Approach - 19th Oct 2010 The Challenge Personal Information Source: Internal Access: External Control Duplication Versions Systems Internal Content Removal Time to Implement File Formats Publication Timeliness Browser Versions Ease of Use GIPAA Compliance July 1st , 2010 What did Council need to overcome in order to succeed?
  7. 7. 7Access to Information – Implementation Approach - 19th Oct 2010 Process – Document Control Leverage existing successful Electronic Document model
  8. 8. 8Access to Information – Implementation Approach - 19th Oct 2010 Process – Extract / Publish Timely, efficiently and correctly
  9. 9. 9Access to Information – Implementation Approach - 19th Oct 2010 Process – Search Page Customer focused ease of use
  10. 10. 10Access to Information – Implementation Approach - 19th Oct 2010 Implementation What has Council done to address the issues? • Right to Information Officers • Aggregate Reports Only • Audit Trails In Place • RedAction Methods • ECM Centralised Storage • Facilitation of Existing Web Content • Secure Publishing Rights • Method to ‘Unpublish’ • Internal Engagement • One Stop Shop Extraction • Supported PDF Rendering • Automated Publication Method • Meet the Requirements of Disability Action Plan • Aligned to Community Consultation • Meta Data Searching GIPAA Compliant
  11. 11. 11Access to Information – Implementation Approach - 19th Oct 2010 The Web Site Demonstration
  12. 12. 12Access to Information – Implementation Approach - 19th Oct 2010 The First 3 Months* A brief post implementation review * Figures as of Friday, 15th Oct Number of Documents: 3500 Unique Visitors: 427 Avg Time on Site: 1:43 Distinct Queries: 5,583 80% 15% 3% 2% Browsers: 95% 3% 1% 1% Operating Systems:
  13. 13. 13Access to Information – Implementation Approach - 19th Oct 2010 Continuous Improvement Conformance is an ongoing commitment, how can we improve? Procedural Adherence • Business take-up / Implementation on a wider scale • Staff mindset to proactively identify suitable content Usability • Consolidation of existing screen design • Additional views such as Most Recently Published • Use of Maps • Enhanced Help content • DA Tracking • Mobile Devices • Search Provider Review
  14. 14. 14Access to Information – Implementation Approach - 19th Oct 2010 The Web Site V2 – Sneak Peek Home Page
  15. 15. Questions? 15Access to Information – Implementation Approach - 19th Oct 2010 References Gosford Council’s GIPA Site http://search.gosford.nsw.gov.au/ Lucene Search Engine http://lucene.apache.org/ JQuery http://jquery.com/ Image Manipulation / script-fu http://www.gimp.org/

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