Task Management Software

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In today's world its critical to have visibility on every task that is delegated to another employee and it more important to collaborate effectively to achieve the common goal of an organization. Q-Track task management software helps you to achieve the same.

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Task Management Software

  1. 1. Q-Track Stay Ahead of the Curve
  2. 2. About C E TA S CETAS is a Team Of Seasoned IT Professionals with a 100 Plus Years of total experience in the Enterprise Software Application Space ..
  3. 3. “Organizations that provide executive visibility tend to have less troubled projects.” - How to spot a failing project, CIO Magazine
  4. 4. Ever wondered how some people manage to be so organized !!! Fed up managing stuff with repetitive email correspondence ??? Ever lost track of what you or a colleague was supposed to be doing next ??? Looking to increase your company's productivity ??? Then – “CERTAINLY for YOU” Q-Track : Is it for Me?!
  5. 5. Q - Tra c k It a complete task Management suite for ….. PLAN Execute Success Q - Tr a c k
  6. 6. O n e A p p l i c a t i o n - M a ny U s e s
  7. 7. • An effective and efficient task management solution including principles from ‘Getting Things Done’ by David Allen • Built upon JIRA, a JAVA based product by Atlassian, an Australian Company • Highly configurable workflow • Can work with any database • Can be deployed in-house OR used on a SaaS model Curious about Q-TRACK
  8. 8. Dashboards  Custom / personalized dashboards  Multiple dashboards  Flexible Layouts  Share dashboards within your team Features – Dashboard
  9. 9. Features – Task creation via email Task Creation  Simple & Easy  No more transcription of tasks from email to Excel  Task creation directly from email to a pre-configured email id  Customizable Task types
  10. 10. Reports  Real time, relevant information  Convenient formats  Visibility across roles and groups Features – Reports
  11. 11. Notifications  Email notifications @ various transitions of a task  Email alerts – configurable  Reminder emails on ‘Overdue’ tasks  Subscription to reports on issue status – weekly/ monthly Features – Notifications
  12. 12. Search  Quick & flexible Search facility  Precise search results in seconds  Search results – Configurable  Search results can be converted to charts for reporting  Search criteria saved as filters for reuse  Supports searching of custom fields Features – Smart Search
  13. 13. Security – Control who sees what & keep your list of to do's private to your self  Project level security  Task level security  Anonymous access - only if permitted Features – Security
  14. 14. Task Tracking  Keeps track of all activities, changes and work logged against tasks Features – Task Tracking
  15. 15. Time Tracking  Inbuilt time tracking to record the initial estimate, actual time spent and the estimated remaining time for your tasks.  Specify work estimates for each issue and log work as you go  Track how long tasks have been in flight taking into account office hours and weekends  Range of time tracking reports  User Workload Report – To see how much work an employee has been allocated, and how long it should take Features – Time Tracking
  16. 16. • Extensible  Over 100 plug-ins that enale you extend to fit any special scenario • Announcement Banner  Configure an announcement across the top of every page • Low maintenance  Low maintenance system with straight forward administration capability  Has options to integrate with SMS or mobile applications Features – Others
  17. 17. "One worthwhile task carried to a successful conclusion is worth half-a-hundred half-finished tasks.” Malcolm S. Forbes, Publisher of Forbes Magazine Say ‘HELLO’ to Productivity
  18. 18. Get introduced to how Q – Track is tailored to work the way you do, with a sample project: HOW Q-Track Works ??? Corp. Task Manager
  19. 19. About ABC Corp. This presentation is based on a fictitious company called ABC Corporation, which has Manufacturing, Retail Operations with Internal IT team. The workflows covered are: 1. Quality Compliance Tracking in Manufacturing 2. Task Management in Retail Operations (Ad-hoc, Repetitive and Project- Driven) 3. Internal IT Support workflow
  20. 20. Is this Your Current Dashboard ??? Say ‘No’ to Paper-Lists, Mirror notes or Sticky notes Say ‘HELLO’ to Productivity
  21. 21. Ad hoc Task Workflow Create task
  22. 22. Dashboard that provides an at-a-glance overview of your appointments for the day, tasks currently due or past-due, and any new inbox items or other notification Integrated Dashboard
  23. 23. Work Flows  Task Management in Retail Operations (Ad-hoc, Repetitive and Project-Driven)  Quality Compliance Tracking in Manufacturing  Internal IT Support workflow
  24. 24. Ad hoc Task Workflow The Ad Hoc model illustrates ad hoc workflow in which a generic task, such as an order or an instruction, is assigned to multiple reviewers for review and approval. In addition, reviews can be assigned serially, in which the review task proceeds from one user to the next until it is complete, or in parallel, in which case all reviewers are assigned and carry out their tasks simultaneously. The workflow model provides the parameters for the routing, but each process initiator has the ability to choose the participants and routing method for each individual instance of the workflow The business benefits from this Ad Model include: Flexible user-defined ad-hoc workflow that can be applied to numerous situations Enables real time tracking of a task’s status Provides audit trail for compliance purposes
  25. 25. Assignee gets an email alert (or SMS if they’ve opted for); Logs in to view dashboard; The newly created task is shown in the INBOX (Assigned to me) Ad hoc Task Workflow
  26. 26. View issue Ad hoc Task Workflow
  27. 27. Assignee adds comments and logs work against the task Ad hoc Task Workflow
  28. 28. Assignee creates sub-task and assigns to a Manager in the department Ad hoc Task Workflow
  29. 29. Sub task assignee logs in and initiates work on Sub task Ad hoc Task Workflow
  30. 30. Sub task Assignee completes work on sub task Ad hoc Task Workflow
  31. 31. Meanwhile, the task originator can log in to monitor task progress Ad hoc Task Workflow
  32. 32. Sub task originator (reporter) reviews and closes sub task, only after which the original task can be closed. Ad hoc Task Workflow
  33. 33. Assignee completes task and submits the same to reporter for closing Ad hoc Task Workflow
  34. 34. Reporter of the task can Review and Close the same or reject it for re- work Ad hoc Task Workflow
  35. 35. Internal IT Work Flow • For tasks  allocated across departments and  getting resolved after a final quality check
  36. 36. Quality Compliance Work Flow • For Manufacturing industries having stringent quality control measures • 8D Problem Solving and Root CauseAnalysis techniques may be included as part of work flow • Correction forms may be added as attachments or as part of workflow transitions
  37. 37. Quality Compliance Work Flow
  38. 38. QC Work Flow Non – Conformance issue created
  39. 39. QC Work Flow Work initiated on issue
  40. 40. QC Work Flow Task Completed and submitted to QC Manager for Approval
  41. 41. QC Work Flow Work done by the production team approved by Quality manager
  42. 42. Quality Team Head reviews and closes the issue QC Work Flow
  43. 43. Comments, Change History & Activity stream for the issue shown Comments, History & Activities
  44. 44. Time Tracking Report Time tracking report generated - Project-wise
  45. 45. Better insight into Tasks  Gain real-time access to a common set of accurate business information, and help your business operate more efficiently.  Deliver the critical information needed by executives and staff for effective decision-making.  Have a better control over operational management  Give employees quick insight into predefined views of data tailored to their roles.  Integration with source code repositories such as CVS, Subversion, Perforce available.
  46. 46. CETAS Information Technology Pvt. Ltd Phase 2, Plot No 21,22, 9th Cross Street, Wood Creek County St. Thomas Mount, Chennai -600 016 +91 44 4285 0231 / +91 44 2233 1496 sales@cetastech.com www.cetastech.com Contact us

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