The Art of Meeting

1,772 views

Published on

In the age of digital, meetings are still preserving their value and importance. No matter which way you use to communicate, the effectiveness of meetings are still depend on basic rules. Surprisingly most of the managers confess that nearly 70% of their meetings are ineffective. Knowing that, we still attend the same meetings and nothing changes. It is time to focus on the most important parts of our business life and reinvent our way of communicating our business goals and purposes.

Published in: Business, Technology
0 Comments
7 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,772
On SlideShare
0
From Embeds
0
Number of Embeds
208
Actions
Shares
0
Downloads
269
Comments
0
Likes
7
Embeds 0
No embeds

No notes for slide

The Art of Meeting

  1. 1. The artof meetingCemTozar
  2. 2. 83 million people
  3. 3. 11 million meetingsevery day
  4. 4. can you succeed ?
  5. 5. %72ofanswersNO
  6. 6. what should meetings be like?
  7. 7. simple rule :meeting must meet your purpose
  8. 8. outputpurpose meeting
  9. 9. purpose outputoutput must serve purpose
  10. 10. purposeoutputoutput must serve purpose
  11. 11. 2 questionsanswer
  12. 12. Do I need this meeting ? Who should attend ?
  13. 13. never forget the purpose
  14. 14. Why do meetings fail?
  15. 15. % 83Drifting off the subject
  16. 16. % 77Poor preparation
  17. 17. % 74Ineffectiveness
  18. 18. % 68Lack of listening
  19. 19. % 62Verbosity of participants
  20. 20. % 60Length
  21. 21. % 51Lack of participation
  22. 22. How do meetings succeed ?
  23. 23. % 88participation
  24. 24. % 66purpose
  25. 25. % 62consistency
  26. 26. Follow Up% 59
  27. 27. % 47Records
  28. 28. % 46Essential participants
  29. 29. % 36agenda
  30. 30. are you ready ?
  31. 31. Purpose Participants Meeting RoomTime Plan Agenda Information
  32. 32. participants must know,·•the drill ·•the purpose·•their roles·•your expectations Participants
  33. 33. agenda must include,·•purpose·•targets·•subject·•participants and their roles·•location·•date and time·•length·•topics (ordered by importance)·•required preparationsAgenda
  34. 34. meeting
  35. 35. ·•specify the agenda and manage it·•indicate the roles & responsibilities·•inform how you will decide·•support participation·•observe·•fit the time·•keep the team focused·•summarize the key points and decisions·•inform new responsibilities and next agenda
  36. 36. PROBLEM ?
  37. 37. possible difficulties·•being late·•whispering·•desire for dominating·•sticking on small issues·•low energy·•distractive behaviors
  38. 38. what to do with tough guys :·•listen but do not debate·•talk one to one who insist on interrupting·•try to shift negative behaviors to contributions·•encourage the group to take the responsibility of managing these guys·•do not personalize·•try different strategies
  39. 39. being latethank again who comes early
  40. 40. debaterControl the tension, role model the group.Try to gain helpful points from the debate and show it.Speak one to one
  41. 41. Avoid ironising. Restate the latest useful comment.Remind the group the purpose.Give the information needed again.irrelevant dialogues
  42. 42. losing focusCreate lots for different ideas. Restate the purpose of meeting.
  43. 43. to catch upNotice what can or can not be changed.Restate the best idea created.
  44. 44. non speakersFocus on their motivators. Ask their opinions.Integrate them to the meeting.
  45. 45. orchestrateyourbodylanguage
  46. 46. Have at least one point to inspire them.
  47. 47. for MORE creativitychange
  48. 48.  your
  49. 49.  PRESENTATION
  50. 50.  STYLECHANGE
  51. 51.  YOUR
  52. 52.  STANDARD
  53. 53.  MEETING
  54. 54.  LOCATIONLET
  55. 55.  OTHERS
  56. 56.  TO
  57. 57.  CONTROL
  58. 58.  THE
  59. 59.  MEETINGPURSUIT
  60. 60.  DIFFERENT
  61. 61.  APPROACHESAPPRECIATE
  62. 62.  CREATIVE
  63. 63.  IDEASMAKE
  64. 64.  MEETINGS
  65. 65.  FUNNIERMAKE
  66. 66.  DIFFERENT
  67. 67.  START
  68. 68.  UPS
  69. 69. tesekkurler
  70. 70. cmtzr
  71. 71. • 1- From “Achieving Effective Meetings – Not Easy But Possible” by Bradford D. Smart in a survey of 635 executives.• 2- GM Consultants, Pittsburgh, 1993• 3- Creativity image : http://nd-designs.deviantart.com/art/creativity-158880688• 4-Cyclists crash during the Womens Elite Road Race at the UCI Road World Championships in Valkenburg. © POOL New / Reuters/REUTERS• 5- Abells insights into Sondheims music, his memories of working with ... cry-me-a-torch-song.com

×