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Documentation During  a Disaster ! Robin English
Various Problems appear out of the blue Road Impassable I am stuck in the ditch Trees Down Water Over Road Pavement Underm...
People suddenly needing answers!
 
Director Deal with Higher Officials , GEMA & FEMA Analyzing Situations/ Data Collection Public Works Command Center
 
Flag Traffic Close Road Haul Materials Need Landline Pipe Exposed What’s your 20 What’s your ETA Can you work late? What t...
Total Hours  ____________ Daily Activity Sheet for Work Performed Date: ____________________ Location:  __________________...
Material Transport Date____________________ Driver ___________________   Truck________________ Load_______________________...
Category A Category B Category C Projects Can be  submitted based on Estimation if  repairs have not been completed. Proje...
Large Projects = $63,200+ How do you get payment for Large Projects? TAKE NOTE!!!!! You will only be paid the  estimated a...
 
 
Payroll Records showing Hours for each employee and proof of Hourly Rates, Benefits, taxes etc Invoices for Materials purc...
Before After
Before After
 
You must be willing to do needed repairs before reimbursement. Make Documentation a daily operation  Even if its manual yo...
Website to find all FEMA:  Reimbursable rates Sign Up for notification from New Mobile Website Forms required for Reimburs...
Disasters are great opportunities for you to put your operations to the test!
Robin English Lowndes County Public Works Director 229-671-2700 [email_address]
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How to track your finances during a disaster

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How to track your finances during a disaster

  1. 1. Documentation During a Disaster ! Robin English
  2. 2. Various Problems appear out of the blue Road Impassable I am stuck in the ditch Trees Down Water Over Road Pavement Undermining Shoulder Drop off Bridge Out
  3. 3. People suddenly needing answers!
  4. 5. Director Deal with Higher Officials , GEMA & FEMA Analyzing Situations/ Data Collection Public Works Command Center
  5. 7. Flag Traffic Close Road Haul Materials Need Landline Pipe Exposed What’s your 20 What’s your ETA Can you work late? What trucks are available ? Phone Battery Dead Reduce excessive radio traffic Who’s taking Photographs
  6. 8. Total Hours ____________ Daily Activity Sheet for Work Performed Date: ____________________ Location: ______________________________________________ Task: __________________________________________________ Employee Equipment: Hours Material Quantity ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________
  7. 9. Material Transport Date____________________ Driver ___________________ Truck________________ Load___________________________________________________ Location Hauling To_______________________________________ Taken From______________________________________________
  8. 10. Category A Category B Category C Projects Can be submitted based on Estimation if repairs have not been completed. Project Types Small Projects = under $63,200 Large Project = Over $63,200 Group Small Completed Projects together and complete under 1 Worksheet
  9. 11. Large Projects = $63,200+ How do you get payment for Large Projects? TAKE NOTE!!!!! You will only be paid the estimated amount regardless of actual project Cost.
  10. 14. Payroll Records showing Hours for each employee and proof of Hourly Rates, Benefits, taxes etc Invoices for Materials purchased or Contracts Utilized Copies of Cancelled Checks Photograph / Documentation of Stock Items Before & After Photographs Required Documentation
  11. 15. Before After
  12. 16. Before After
  13. 18. You must be willing to do needed repairs before reimbursement. Make Documentation a daily operation Even if its manual you can have good records without an expensive software application. Do not wait until a disaster to try to create new operating procedures.
  14. 19. Website to find all FEMA: Reimbursable rates Sign Up for notification from New Mobile Website Forms required for Reimbursement And worlds of other info www.fema.gov
  15. 20. Disasters are great opportunities for you to put your operations to the test!
  16. 21. Robin English Lowndes County Public Works Director 229-671-2700 [email_address]

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