How to write a memo2012

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How to write a memo2012

  1. 1. How to Write a Memo BEST PRACTICES
  2. 2. The purpose of memos…
  3. 3. Organize before you start Memos are meant to be direct and to the point. Make sure you have all the important information you need organized in an efficient manner.
  4. 4. Basic Format Separate line for each: Recipient Your Name Subject Date
  5. 5. Simplify Your Information A memo must be able to be read quickly and easily understood. Replace large words or uncommon vocabulary with synonyms that will be understood and more to the point. Use bullets and numbered lists where appropriate.
  6. 6. Just the Facts Eliminate any statements that are not directly related to the purpose of the memo. Try to eliminate any personal opinions or thoughts. Do not use this as an opportunity to criticize or complain about others.
  7. 7. Determine Your Audience Remember your audience. Consider who will be reading your memo and be sure to write your memo in a style and language that will be appealing and easily understood.
  8. 8. Determine Recipients Include everyone that will need access to the information it contains in the list of people who will receive it. Failure to include all necessary people could result in a breakdown in communication or confusion, not to mention your information not reaching all the sources you intended.
  9. 9. Check for Errors Check your spelling, grammar and punctuation before sending out your memo. Any grammatical mistakes will be distracting to those receiving the memo and will also make it appear less professional.

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