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RDA Bootcamp
Vermont Library Conference
May 21, 2013
Presenters
Tom McMurdo
Collections & Digital Initiatives Librarian, VTLib
Helen Linda
Systems & Technical Services Librari...
Agenda
Introduction to RDA
● What is it?
● Why is it?
The Very Basics of RDA
● Bibliographic Description
● Access Points
I...
Introduction to RDA
What are we talking about today?
RDA: Recommended Daily Allowance?
No...
Introduction to RDA
I have heard:
RDA: Retirement Day Approaching?
Not that...
Introduction to RDA
RDA: Real Diaper Association?
(And, yes, there is a Real Diaper Association.)
Definitely not...
Introduction to RDA
RDA Recommended Daily/Dietary Allowance
RDA Redevelopment Agency (various locations)
RDA Riding for th...
Introduction to RDA
RDA: Resource Description and Access
Introduction to RDA
In the late 1990s, talks began about updating
AACR2. RDA emerged from these discussions.
On March 31, ...
Introduction to RDA
This long gestation period meant that many of
us heard "RDA is coming!" for several years.
"And, as lo...
Introduction to RDA
Because we heard "RDA is coming" for so long,
I think it caused undue anxiety and made the
changes wit...
Introduction to RDA
Why RDA?
Two words: 245 ... $h Electronic resource.
That covers everything from a transistor radio to ...
FRBR - The Foundation of RDA
Functional Requirements for Bibliographic Records
● Abstraction of how we can think about
bib...
Introduction to RDA
FRBR - The Foundation of RDA
Introduction to RDA
What RDA does (more details coming):
RDA sets the stage for a much more user-
friendly catalog. Imagin...
Introduction to RDA
What RDA doesn't do:
RDA does not destroy your catalog. Many
institutions have hybrid catalogs current...
Introduction to RDA
What RDA doesn't do:
By simply scanning the ISBN or entering a title
and publication date, RDA does no...
Introduction to RDA
To briefly summarize:
RDA gives us a better way to describe things in
plain English.
RDA puts more pow...
The Very Basics of RDA - Description
You are NOT starting from scratch!
Practically speaking RDA is like AACRII, but it...
● Removes the constraints of cataloging for
index cards.
● Is format & ...
We're nearly there already!
The Very Basics of RDA - Description
The Very Basics of RDA - Description
If you get nothing else out of today, remember this:
TAKE WHAT YOU SEE
ACCEPT WHAT YO...
The Very Basics of RDA - Description
Take What You See & Accept What You Get
applies to everything...really!
Cataloger's J...
The Very Basics of RDA - Description
What of the Chief Source of Information?
Info can be taken from any reasonable source...
The Very Basics of RDA - Description
RDA has unique identifiers in the MARC record.
The Very Basics of RDA - Description
Transcribe
what you see:
No more latin,
[sic] corrections,
punctuation
uniformity, an...
Differences in
the Public
Catalog
New RDA
Content, Media,
& Carrier
elements
replace General
Material
Designation
[GMD]
Th...
The Very Basics of RDA - Description
Differences in
the MARC
Record
New RDA
Content, Media,
& Carrier
elements
replace Gen...
The Very Basics of RDA - Description
What's the difference?
GMD
22 Terms
[art original] [microscope slides]
[art reproduct...
The Very Basics of RDA - Description
Publication info looks the same in the public
catalog, but is in a new MARC field.
260 $a [S.l. : $b s.n., $c 1999].
264 _1$a [Place of publication not identified] :
$b [publisher not identified], $c [1999...
The Very Basics of RDA - Description
NO MORE RULE OF THREE!!!!
Best. News. Ever.
NEW AUTHORITY CONTROL
● Not called headings anymore...access points
● Goals
○ Provide more contextual information
○ Commonly used terms
○ No abb...
Names and Subjects
● No more abbreviations!
● Titles and terms with surnames
● Vermont. Department of Libraries.
● Bible. ...
More contextual information for names!
● Special Coded Dates (birth/death)
● Other Attributes of Person or Corporate Body
...
The Very Basics of RDA - Access Points
Relationship designators provide clarity and context. RDA
Appendix I.2.
■ $e of 1xx and 7xx fields
Works
100 $a Society of...
Relationship examples
The Very Basics of RDA - Access Points
Implementing RDA in Your Catalog
Don't panic! The world is not ending.
RDA has probably already arrived
in your catalog.
Your system might not be ready to receive RDA.
Ours wasn't...
Implementing RDA in Your Catalog
(but, we still can't import the copyright symbol)
We've mostly worked it out, it's going to be okay.
Implementing RDA in Y...
Determine if your system is ready for RDA
Does your ILS have the most recent MARC
format update that includes RDA elements...
How do you want to use RDA?
1. Accept RDA records from OCLC & vendors.
2. Decide if you want to upgrade AACR2
records.
Avo...
How will your ILS display the 33X fields?
How long until you're tired of explaining what
"unmediated" is?
There are lots o...
EXPERTS
There are none!
Mistakes will be
made, practices
will change.
Flexibility is the
order of the day!
Implementing RD...
Resources
The Technical Services Section of VLA
(formerly Cataloging Roundtable) is compiling
ALL of the best resources fo...
Thank you!
Any questions?
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RDA Bootcamp

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In this interactive session, learn the basics of cataloging using Resource Description and Access (RDA). Learn how to practically apply the new standard to your catalog records. Differences between AACR2 and RDA will be explained, the basics of FRBR will be explored, and core elements in RDA will be defined. Attendees will walk away with an understanding of how to create a basic RDA catalog record. Presented by the Cataloging Roundtable of VLA. Co-presented by Tom McMurdo (Vermont Department of Libraries), Amber Billey (University of Vermont), Helen Linda (Goddard College), and Christine Webb (Fletcher Free Library).

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RDA Bootcamp

  1. 1. RDA Bootcamp Vermont Library Conference May 21, 2013
  2. 2. Presenters Tom McMurdo Collections & Digital Initiatives Librarian, VTLib Helen Linda Systems & Technical Services Librarian, Goddard College Amber Billey Catalog/Metadata Librarian, University of Vermont Christine Webb Cataloger & Reference Librarian, Fletcher Free Library
  3. 3. Agenda Introduction to RDA ● What is it? ● Why is it? The Very Basics of RDA ● Bibliographic Description ● Access Points Implementing RDA ● It's all in progress ● System & policy prep
  4. 4. Introduction to RDA What are we talking about today? RDA: Recommended Daily Allowance? No...
  5. 5. Introduction to RDA I have heard: RDA: Retirement Day Approaching? Not that...
  6. 6. Introduction to RDA RDA: Real Diaper Association? (And, yes, there is a Real Diaper Association.) Definitely not...
  7. 7. Introduction to RDA RDA Recommended Daily/Dietary Allowance RDA Redevelopment Agency (various locations) RDA Riding for the Disabled Association RDA Registered Dental Assistant RDA Regional Development Agency (UK) RDA Richard Dean Anderson (actor) RDA Regional Development Authority (various locations) RDA Regional Development Australia RDA Remote Data Access (Sprint) RDA Redevelopment Authority RDA Research, Development, & Acquisition RDA Rassemblement Democratique Africain (French: African Democratic Rally) RDA Resources Development Administration (Avatar) ACRONYM OVERLOAD With all the acronyms thrown around in our profession, I wondered for a while if I could give this presentation entirely in acronyms. Then I got a hold of myself and retreated from the brink.
  8. 8. Introduction to RDA RDA: Resource Description and Access
  9. 9. Introduction to RDA In the late 1990s, talks began about updating AACR2. RDA emerged from these discussions. On March 31, 2013, the Library of Congress officially adopted RDA as their bibliographic cataloging standard.
  10. 10. Introduction to RDA This long gestation period meant that many of us heard "RDA is coming!" for several years. "And, as long as I'm here: in the last record you cataloged, there is a punctuation mistake in the 300 field!"
  11. 11. Introduction to RDA Because we heard "RDA is coming" for so long, I think it caused undue anxiety and made the changes with RDA overblown. RDA does make changes to the way we catalog things. Most of these are welcome adjustments that put more power in the hands of the cataloger. But, in a day-to-day sense, RDA doesn't radically change what we do.
  12. 12. Introduction to RDA Why RDA? Two words: 245 ... $h Electronic resource. That covers everything from a transistor radio to the Mars rover. We need a better way to describe things.
  13. 13. FRBR - The Foundation of RDA Functional Requirements for Bibliographic Records ● Abstraction of how we can think about bibliographic records to facilitate relationships between data elements and between data and users. ● Not a set of rules. ● State of mind. Introduction to RDA
  14. 14. Introduction to RDA FRBR - The Foundation of RDA
  15. 15. Introduction to RDA What RDA does (more details coming): RDA sets the stage for a much more user- friendly catalog. Imagine searching for "The Grapes of Wrath," and instead of getting innumerable records for different book editions, DVDs, videotapes, audio books, etc., the user sees one record for the work "The Grapes of Wrath," then can select from formats. This is the first step to a much more powerful, intuitive catalog.
  16. 16. Introduction to RDA What RDA doesn't do: RDA does not destroy your catalog. Many institutions have hybrid catalogs currently. AACR2 was new once, too. RDA does not make cataloging appreciably harder. For most records, there will only be a few changes. With practice, we will all feel at home with RDA.
  17. 17. Introduction to RDA What RDA doesn't do: By simply scanning the ISBN or entering a title and publication date, RDA does not automatically generate a catalog record by crawling the web and pulling in linked data... yet. That is still coming. And, don't worry, catalogs will always need
  18. 18. Introduction to RDA To briefly summarize: RDA gives us a better way to describe things in plain English. RDA puts more power in the hands of the cataloger. RDA is a small change. RDA has a lot of future potential.
  19. 19. The Very Basics of RDA - Description You are NOT starting from scratch!
  20. 20. Practically speaking RDA is like AACRII, but it... ● Removes the constraints of cataloging for index cards. ● Is format & encoding standard neutral. ● Adds potential for catalog records to work with theories like FRBR and developing technologies like linked data. The Very Basics of RDA - Description
  21. 21. We're nearly there already! The Very Basics of RDA - Description
  22. 22. The Very Basics of RDA - Description If you get nothing else out of today, remember this: TAKE WHAT YOU SEE ACCEPT WHAT YOU GET
  23. 23. The Very Basics of RDA - Description Take What You See & Accept What You Get applies to everything...really! Cataloger's Judgement as you always imagined it! ● Capitalization ● Abbreviation ● Typos ● Chief Sources of Information ● Publication Info ● Description ● Supporting Resources ● EVERYTHING
  24. 24. The Very Basics of RDA - Description What of the Chief Source of Information? Info can be taken from any reasonable source, not just the item in hand. AACRII Title Page & Verso + RDA Everything Else
  25. 25. The Very Basics of RDA - Description RDA has unique identifiers in the MARC record.
  26. 26. The Very Basics of RDA - Description Transcribe what you see: No more latin, [sic] corrections, punctuation uniformity, and only small number of commonly recognized abbreviations.
  27. 27. Differences in the Public Catalog New RDA Content, Media, & Carrier elements replace General Material Designation [GMD] The Very Basics of RDA - Description
  28. 28. The Very Basics of RDA - Description Differences in the MARC Record New RDA Content, Media, & Carrier elements replace General Material Designation [GMD]
  29. 29. The Very Basics of RDA - Description What's the difference? GMD 22 Terms [art original] [microscope slides] [art reproduction] [model] [chart] [motion picture] [diorama] [picture] [electronic resource] [realia] [filmstrip] [slide] [flash card] [sound recording] [game] [technical drawing] [graphic] [toy] [kit] [transparency] [microform] [videorecording] RDA ELEMENTS 90 Terms RDA Content 25 terms RDA Media 10 terms RDA Carrier 9 Groupings Audio - 8 terms Computer - 9 terms Microform - 10 terms Microscopic - 2 terms Projected Image - 10 terms Stereographic - 3 terms Unmediated - 7 terms Video - 5 terms Unspecified - 1 term
  30. 30. The Very Basics of RDA - Description Publication info looks the same in the public catalog, but is in a new MARC field.
  31. 31. 260 $a [S.l. : $b s.n., $c 1999]. 264 _1$a [Place of publication not identified] : $b [publisher not identified], $c [1999]. Brackets in publication information - now enclose individual pieces of information. The Very Basics of RDA - Description
  32. 32. The Very Basics of RDA - Description NO MORE RULE OF THREE!!!! Best. News. Ever.
  33. 33. NEW AUTHORITY CONTROL
  34. 34. ● Not called headings anymore...access points ● Goals ○ Provide more contextual information ○ Commonly used terms ○ No abbreviations ○ Include families The Very Basics of RDA - Access Points
  35. 35. Names and Subjects ● No more abbreviations! ● Titles and terms with surnames ● Vermont. Department of Libraries. ● Bible. Old Testament. ● Williams, Hank, Jr., 1949- The Very Basics of RDA - Access Points
  36. 36. More contextual information for names! ● Special Coded Dates (birth/death) ● Other Attributes of Person or Corporate Body ● Associated Place ● Address ● Field of Activity ● Associated Group ● Occupation ● Gender ● Family Information The Very Basics of RDA - Access Points
  37. 37. The Very Basics of RDA - Access Points
  38. 38. Relationship designators provide clarity and context. RDA Appendix I.2. ■ $e of 1xx and 7xx fields Works 100 $a Society of Linguists, $e author. 700 $a Linguists International, $e author. 100 $a Glass, Philip, $e composer. Expressions 700 1_ $a Scott, Brad, $d 1976- $e translator. 710 $a Pittsburgh Symphony Orchestra, $e performer. The Very Basics of RDA - Access Points
  39. 39. Relationship examples The Very Basics of RDA - Access Points
  40. 40. Implementing RDA in Your Catalog Don't panic! The world is not ending. RDA has probably already arrived in your catalog.
  41. 41. Your system might not be ready to receive RDA. Ours wasn't... Implementing RDA in Your Catalog
  42. 42. (but, we still can't import the copyright symbol) We've mostly worked it out, it's going to be okay. Implementing RDA in Your Catalog
  43. 43. Determine if your system is ready for RDA Does your ILS have the most recent MARC format update that includes RDA elements? Do policies exist for 264, 33X and other RDA elements? Can you edit the elements? Find out how your system gets information to help patrons pick between the book, DVD, book on CD, downloadable audiobook, etc. Implementing RDA in Your Catalog
  44. 44. How do you want to use RDA? 1. Accept RDA records from OCLC & vendors. 2. Decide if you want to upgrade AACR2 records. Avoid creating hybrid records (260 or 264, not both) by sticking to one set of rules. (but PCC just okayed hybrids, so....) Implementing RDA in Your Catalog
  45. 45. How will your ILS display the 33X fields? How long until you're tired of explaining what "unmediated" is? There are lots of undisplayed fields. Implementing RDA in Your Catalog
  46. 46. EXPERTS There are none! Mistakes will be made, practices will change. Flexibility is the order of the day! Implementing RDA in Your Catalog
  47. 47. Resources The Technical Services Section of VLA (formerly Cataloging Roundtable) is compiling ALL of the best resources for learning RDA. http://vtcat.wordpress.com/resources/rda/ Implementing RDA in Your Catalog
  48. 48. Thank you! Any questions?

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