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Indiana Workforce Intelligence Systems

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Indiana Workforce Intelligence Systems

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  2. 2. Presentation to Career Development Professionals of Indiana, Inc. Molly Chamberlin, Ph.D. Indiana Commission for Higher Education Carol Rogers, MIS Indiana University Timothy Zimmer, Ph.D. Indiana Department of Workforce Development 9/13/2013 2
  3. 3. WHAT IS IWIS •IWIS is a multi-party consortium effort: • Department ofWorkforce Development (DWD) • Commission for Higher Education (CHE) • Department of Education (DOE) • Indiana Business Research Center (IBRC) 9/13/2013 3 www.iwis.in.gov
  4. 4. HISTORY •Created in 2007: Integration of records for the purposes of understanding educational outcomes. • Agreement between DWD and CHE • Funding: Lumina Foundation / Lilly Endowment • IBRC provided early funding and technology • Participation by DOE increased to coordinate efforts with their SLDS grant (Statewide Longitudinal Data System) 9/13/2013 4 www.iwis.in.gov
  5. 5. INFRASTRUCTURE Physical •Multiple servers managed by professional DBAs of the consortium • Servers owned by DWD and housed & maintained behind the state firewall at IOT (IndianaOffice ofTechnology) • OS, DB Software provided by IBRC • Uses MS-SQL Server Enterprise (full encryption) and a variety of business analytics tools 9/13/2013 5 www.iwis.in.gov
  6. 6. INFRASTRUCTURE Governance •Agreements and Partnerships between partner agencies provide efficient operation to the system • LegalAgreement: Memorandum of Understanding between DWD, CHE, IBRC and DOE • Governance Document: agreed upon by individual agencies. • Monthly meetings of the Policy Group • Monthly meetings of theTechnical Group • Monthly meetings of the SLDS/IWISGroup • Additional subcommittees have formed to deal with particular issues. • IWISAdvisors: Stakeholder group that provides input on research agenda items 9/13/2013 6 www.iwis.in.gov
  7. 7. INFRASTRUCTURE Intellectual •IWIS Advisory Group: • Ball State University • Central Indiana Corporate Partnership • Eastern Indiana RegionalWorkforce Board • Indiana Chamber of Commerce • Indiana PrincipalsAssociation • Indiana University • Indy Partnership • IU-Purdue FortWayne • IvyTech Community College • Office of Education Innovation • Southwest Indiana Workforce Board 9/13/2013 7 www.iwis.in.gov
  8. 8. INFRASTRUCTURE Financial •Current monetary expenses for IWIS are carried by DWD budget: • Hardware • Maintenance (IOT) • DesignatedAdministrator within DWD •Implicit costs (HumanCapital) • Carried by all participating agencies in time and efforts expended • DWD, CHE, DOE, IBRC •Potential Additional Funding Sources • IndianaCareer Council • SLDSGrant 9/13/2013 8 www.iwis.in.gov
  9. 9. INFRASTRUCTURE Security •Protection of data is top priority • Individual information is never identified in any report • Information published will not have the potential to identify individual students, workers or businesses. • Agency members maintain confidentiality of record level data received from other members • Legal Requirements for Confidentiality: • Federal: Family Educational Rights and Privacy Act (FERPA) & Bureau of Labor and Statistics (BLS); P.L. 105 – 220 of the Workforce Investment Act (WIA) of 1998 • State: (privacy of student and worker records) IC11-8-5-1; IC 5-14-3-4; IC 4-1-10; IC 22-4-19-6 and IC 24-4-14 9/13/2013 9 www.iwis.in.gov
  10. 10. INFRASTRUCTURE Security • Limited staff access to those files which originate with SSNs, anyone with this access have had background checks by their agencies, signed appropriate forms required by DWD and IOT, submitted BLS agent agreements and taken the annual confidentiality training of the BLS. • Linked data within IWIS has NO personal information. However, the loading tables do have that information and are used for the integration process; the resulting matched data are stripped of identifying personal information and have unique, dynamically changing id’s. • IOT roles and permissions are set in conjunction with the security officer at DWD. • Reports generated by IWIS do not include personal information, as defined by Federal and State laws. 9/13/2013 10
  11. 11. DATA COMPONENTS DOE - K-12 Students 2006 to 2010 Annual CHE - Public College Enrollment & Completion1999+ Annual IBRC – Real Property Assessments by Type 2002+ DWD - Adult Education 2011+ DWD – Career & Technical Education 2011+ DWD – Workforce Training Participant Data 2005+ periodic DWD - Job Match Monthly 2008+ DWD - Mass Layoff Statistics 2008+ DWD - New Hires 2004+ Daily DWD – Employers 2001+ Quarterly DWD - Wage Records 2004+ Quarterly DWD – Unemployment Benefit Recipient Data 2004+ DWD - Trade Adjustment Assistance Program Data 9/13/2013 11 www.iwis.in.gov
  12. 12. DATA COMPONENTS 9/13/2013 12 111,898 2,542,248 6,105,151 7,156,297 13,841,139 16,667,692 19,953,667 22,980,922 33,549,764 66,997,461 146,077,304 National New Hires Interstate Claims High School Cohorts Employer College Students New Hires Track One Services Career Connect CS3 (historic) Unemployment Claims Wage records DWDDWDDOEDWDCHEDWDDWDDWDDWDDWDDWD
  13. 13. THE 4 P’S •Pathways • The movement of individual students between K-12 / Higher Education /Workforce •Progress • The benchmarks or transition points students meet – or fail to meet •Predictors • The characteristics, patterns, or commonalities that help explain which students achieve successful outcomes and which do not. •Performance • Education and workforce aligned for individual success 9/13/2013 13 www.iwis.in.gov
  14. 14. EXAMPLES OF PUBLISHED DATA ANALYSIS •Annual • Public Educational InstitutionWage/Workforce Reports • College Readiness Reports •NumerousArticles and Reports • Major Unemployment (Aug 2012) • How Education pays in Indiana (Nov 2011) • The Importance of Being Educated (Oct 2011) • The Unemployment Experience in Howard County, Indiana (2009) •Support for Research Studies by Numerous Indiana organizations 9/13/2013 14
  15. 15. 2011 Indiana High School Graduates Enrolling in College by InstitutionType 9/13/2013 15 33,936 5,099 118 2,7782,590 199 118 25,584 Indiana Public College Indiana Private, Not-for-Profit College Indiana Private, For-Profit College Out-of-State Public College Out-of-State Private, Not-for-Profit College Out-of-State Private, For-Profit College Non Degree-Granting Institution No Postsecondary Enrollment Record
  16. 16. 2011 Indiana High School Graduates Enrolling in College by HS DiplomaType 9/13/2013 16 Honors Core 40 General 91.0% 63.0% 25.9%
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  23. 23. Discussion 9/13/2013 23

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