Free Time Management
Tools & How to Use Them

Where are you
losing time?

SAVE YOUR TIME!
• What is it that only you can do?
• Are you repeating the same task over and over?

Schedule meetings and appointments with
calendly.com

Connect apps and automate workflow with
zapier.com

Social media management & scheduling
buffer.com

SAVE YOUR TIME!
• What is it that only you can do?
• Are you repeating the same task over and over?
• Is the task even necessary?

–Carrie Dils, this webinar
Before you can spend your time well, you
need to figure out exactly what you want to
spend your time on.

Plan how to
use your time
• prioritizing to-do’s
• scheduling your day

PRIORITIZE TO-DO’S

Covey Time Management Grid
Quadrant I
Immediate and important deadlines
Quadrant II
Long-term strategizing and
development
Quadrant III
Time-pressured distractions
Quadrant IV
Low value activities (relaxation)

task management
todoist.com

project management
asana.com
thing organizer
trello.com
capture and organize
evernote.com

SCHEDULE YOUR DAY/WEEK
• Create a routine
• Group similar tasks
• Optimize day parts

Maximize your
productivity
• use time boxing
• eliminate distractions

TIME BOXING
• Gets rid of context switching
• Takes advantage of Parkinson’s Law

tomato-timer.com

https://www.google.com/#q=timer

ELIMINATE DISTRACTION
• Don’t leave your mail app open
• Don’t leave social media apps open
• Calendar your time blocks (if using a shared calendar)
• Set boundaries with co-workers and family
(death to context switching!)

track your time

project time tracking system
toggl.com

Simple Time Track (for Chrome)
https://chrome.google.com/webstore/

be honest with
yourself

time monitoring
rescuetime.com

TOOLS RECAP
1. Calendly - Schedule meetings and appointments
2. Zapier - Trigger automated actions
3. Buffer - Schedule social media
4. Todoist - Create and manage to-do lists
5. Evernote - Capture and organize things
6. Trello - Visual project organizer
7. Asana - Project management
8. TomatoTimer - Pomodoro method for time boxing
9. Google - built-in timer
10. Toggl - time tracking system
11. Simple Time Track - very basic Chrome add-on
12. RescueTime - time monitoring

Questions?

CARRIE DILS @cdils
Carrie Dils and Diane Kinney have 25 years of combined freelance
experience. They've learned many things the hard way, and can make
the path easier for you. This is the book they wish they’d had.
REALWORLDFREELANCING.COM
OfficeHours.FM is a weekly podcast hosted by Carrie Dils targeting
small business owners, freelancers, and others providing
WordPress-based products or services.
OFFICEHOURS.FM
Carrie Dils is a teacher, speaker, writer, and podcaster serving the
WordPress community. For articles on tech and business, visit:
CARRIEDILS.COM