TIME
MANAGEMENT
Cathy Cousear
1Time Management
Time Management
• Definition: the management of time in order to
make the most out of it.
2Time Management
Lack of Time Management Causes:
• Failure to anticipate problems
• Poor organization
• Little time to plan
Inadequate Prep...
Common Time Wasters
• Being reactive- no planning
• Procrastination
• Frequent interruptions or distractions
• A non-effec...
Time History
First Generation- Clocks, Watches
5Time Management
Time History
Second Generation- Calendar
6Time Management
Time History
• Third Generation- Personal Organizer
7Time Management
Time History
• Fourth Generation- efficient and proactive
8Time Management
Plan Your Day in Advance
• Take 30 minutes day to plan your day.
9Time Management
Task List
• Writing what you do increases your
productivity.
• It is a an inventory tool that serves as an
alternative to ...
Pareto Analysis
• 80% of tasks can be completed in 20% of the
disposable time. The remaining 20% of tasks
will take up 80%...
Time Management Matrix
Urgent Not Urgent Status
1. Activities:
Crisis
Pressing problems
Deadline-driven projects
2. Activi...
Built in Time for the Unexpected
• An emergency with the participants’
• Phone calls from families, programs, or
residence...
Control when Communication
with Others
• Incoming phone calls
• Outgoing phone calls
• Visitors
• Checking emails
14Time M...
FIT
• “Fit” allows us to maximize our productivity
given constraints.
• 15 minutes in your schedule
• It is more efficient...
POSEC
• Prioritize- time
• Organizing the family and finances
• Streamlining-work and chores
• Economizing-pastimes, socia...
Suggestions
• Set realistic goals
• Prioritize
• Create an action plan
• Don’t give in to distraction
• Accomplish your go...
Mental Markers
• Make a list
• Pay bills all at one(if possible)
• Get an engagement calendar
• Keep a notebook by your be...
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Time management for professionals

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Time management for professionals

  1. 1. TIME MANAGEMENT Cathy Cousear 1Time Management
  2. 2. Time Management • Definition: the management of time in order to make the most out of it. 2Time Management
  3. 3. Lack of Time Management Causes: • Failure to anticipate problems • Poor organization • Little time to plan Inadequate Preparation 3Time Management
  4. 4. Common Time Wasters • Being reactive- no planning • Procrastination • Frequent interruptions or distractions • A non-effective organizing system • Inability to say no 4Time Management
  5. 5. Time History First Generation- Clocks, Watches 5Time Management
  6. 6. Time History Second Generation- Calendar 6Time Management
  7. 7. Time History • Third Generation- Personal Organizer 7Time Management
  8. 8. Time History • Fourth Generation- efficient and proactive 8Time Management
  9. 9. Plan Your Day in Advance • Take 30 minutes day to plan your day. 9Time Management
  10. 10. Task List • Writing what you do increases your productivity. • It is a an inventory tool that serves as an alternative to memory. • ABC Method-tasks to be done within a day, a week, a month 10Time Management
  11. 11. Pareto Analysis • 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. • It is recommended that tasks that fall into the first category be assigned a higher priority. 11Time Management
  12. 12. Time Management Matrix Urgent Not Urgent Status 1. Activities: Crisis Pressing problems Deadline-driven projects 2. Activities: Prevention, activities Relationship building Recognizing new opportunities, planning recreation Important 3. Activities Interruptions, some calls Some mail, reports Meetings, pressing matters Popular activities Not Important 12Time Management
  13. 13. Built in Time for the Unexpected • An emergency with the participants’ • Phone calls from families, programs, or residence • Emergency meetings 13Time Management
  14. 14. Control when Communication with Others • Incoming phone calls • Outgoing phone calls • Visitors • Checking emails 14Time Management
  15. 15. FIT • “Fit” allows us to maximize our productivity given constraints. • 15 minutes in your schedule • It is more efficient to complete task that would require 15 minutes • Than complete a task that can be done in 5 minutes or 4 weeks. 15Time Management
  16. 16. POSEC • Prioritize- time • Organizing the family and finances • Streamlining-work and chores • Economizing-pastimes, socializing • Contributing-social organizing 16Time Management
  17. 17. Suggestions • Set realistic goals • Prioritize • Create an action plan • Don’t give in to distraction • Accomplish your goals • Allow for some down time • Smaller accomplishments=greater success 17Time Management
  18. 18. Mental Markers • Make a list • Pay bills all at one(if possible) • Get an engagement calendar • Keep a notebook by your bed • Choose a day or night to do shopping • Buy things in bulk 18Time Management

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