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Project Management

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Project Management

  1. 1. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
  2. 2. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
  3. 3. PROJECTS
  4. 4. PROJECTS FINITE LENGTH
  5. 5. PROJECTS FINITE LENGTH PART TIME RESOURCES
  6. 6. PROJECTS FINITE LENGTH PART TIME RESOURCES DELIVERABLE RESULT
  7. 7. “When the weight of the paperworkequals the weight of the project, the project can be considered complete.”
  8. 8. PROJECT PARAMETERS
  9. 9. PROJECT PARAMETERSQUALITY
  10. 10. PROJECT PARAMETERSQUALITY COST
  11. 11. PROJECT PARAMETERSQUALITY COST TIME
  12. 12. PROJECT PARAMETERSQUALITY COST
  13. 13. PROJECT PARAMETERSQUALITY
  14. 14. PROJECT PARAMETERSQUALITY Specifications, the Blueprints.
  15. 15. PROJECT PARAMETERSCOST Spending estimates, the Budget.
  16. 16. PROJECT PARAMETERSTIME Scheduling, the Book.
  17. 17. BLUEPRINTDetermine the Objective - Specific. - Measurable. - Realistic. - Time Limited.
  18. 18. BLUEPRINT Determine the ObjectiveCreate a Volunteer Recruitmentplan by June 1, 2010 at a cost ofless then $1,200.
  19. 19. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES Must be Not essential, present for but add to success. success.
  20. 20. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES- Marketing - Social Media- Screening - Booths/Fairs- Orientation
  21. 21. BLUEPRINT Determine the Scope Volunteer Recruitment Plan Marketing Screening OrientationAds Flyers Class Manual Background Checks Interviews
  22. 22. BUDGET Determine the Cost- Labor - Supplies- Overhead - Admin- Materials - Fees
  23. 23. BUDGET Determine the CostHow much really does it cost?- Inflation over time.- Not enough accurate quotes.- Inconsistent estimates
  24. 24. BOOK Determine the Timeline To + 4Tm + TpTe = 6
  25. 25. BOOK Determine the TimelineTe = Time EstimateTo = Optimistic TimeTp = Pessimistic TimeTm = Probable Time
  26. 26. BOOK Determine the TimelinePROBABILITY 99.73% To Tm Te Tp
  27. 27. BOOKDetermine the TimelineGANTT Chart Relationship of steps in relation to time.
  28. 28. 1.2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  29. 29. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  30. 30. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  31. 31. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  32. 32. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  33. 33. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  34. 34. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  35. 35. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  36. 36. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  37. 37. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  38. 38. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  39. 39. BOOKDetermine the TimelinePERT Diagram Relationship of steps to one another.
  40. 40. 22 2 4 30 7 221 3 5 7 15 15 7 22 9 10 6 8
  41. 41. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
  42. 42. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS
  43. 43. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS
  44. 44. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT
  45. 45. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
  46. 46. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
  47. 47. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
  48. 48. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
  49. 49. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS
  50. 50. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
  51. 51. BRINGING IT TOGETHER Determine Responsibility Assign each step to a team member with a budget and deadline.
  52. 52. BRINGING IT TOGETHER
  53. 53. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION
  54. 54. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00
  55. 55. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15
  56. 56. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  57. 57. BRINGING IT TOGETHERCOMPONENTBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  58. 58. BRINGING IT TOGETHERCOMPONENT BUDGETBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  59. 59. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINEBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  60. 60. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  61. 61. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS
  62. 62. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00
  63. 63. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1
  64. 64. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
  65. 65. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS
  66. 66. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00
  67. 67. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7
  68. 68. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
  69. 69. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT
  70. 70. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00
  71. 71. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15
  72. 72. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
  73. 73. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT
  74. 74. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00
  75. 75. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15
  76. 76. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15 CONSULTANT
  77. 77. CONTROL AND MONITOR Control Point Identification
  78. 78. CONTROL AND MONITOR Control Point Identification PARAMETER
  79. 79. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG?
  80. 80. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW?
  81. 81. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
  82. 82. CONTROL AND MONITOR Control Point Identification
  83. 83. CONTROL AND MONITOR Control Point Identification QUALITY
  84. 84. CONTROL AND MONITOR Control Point Identification PARAMETER QUALITY
  85. 85. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY
  86. 86. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST
  87. 87. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST TIME
  88. 88. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW? QUALITY COST TIME
  89. 89. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT? QUALITY COST TIME
  90. 90. WHAT MAKES A GOODPROJECT MANAGER?
  91. 91. WHAT MAKES A GOODPROJECT MANAGER?
  92. 92. TRAITS OF A GOOD PROJECT MANAGER- Sees the project through.- Follows a plan.- Fosters buy-in.- Sets measurable objectives.
  93. 93. TRAITS OF A GOOD PROJECT MANAGER- Motivates the team.- Utilizes resources.- Eliminates waste.- Learns from mistakes.
  94. 94. ONLINE TOOLS- Basecamp$24/month, 15 projects, Unlimited users- Zoho ProjectsFree, 1 project, Unlimited users- Central DesktopFree, 2 projects, 5 users per project
  95. 95. BASECAMP
  96. 96. BASECAMP
  97. 97. BASECAMP
  98. 98. BASECAMP
  99. 99. BASECAMP
  100. 100. BASECAMPInsight - iPhone appPhonified - Other mobile phonesAgile Agenda - GANTT ChartsTick - Time Tracking
  101. 101. ZOHO PROJECTS
  102. 102. ZOHO PROJECTS
  103. 103. ZOHO PROJECTS
  104. 104. ZOHO PROJECTS
  105. 105. ZOHO PROJECTS
  106. 106. ZOHO PROJECTS
  107. 107. ZOHO PROJECTS
  108. 108. CENTRAL DESKTOP
  109. 109. CENTRAL DESKTOP
  110. 110. CENTRAL DESKTOP
  111. 111. CENTRAL DESKTOP
  112. 112. CENTRAL DESKTOP
  113. 113. CENTRAL DESKTOP

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