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Making More Minutes – Time Management for Pre-Professionals

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Learning Objective: Develop time-management skills for better organization and productivity
Students who’ve learned how to effectively manage time during high school are better prepared for the rigors of college study. Regardless of preparation, it takes time to adjust to college. Improve time management skills by setting and not deviating from goals. Even students who managed time well during high school often struggle when they begin college. Students are overwhelmed with large course loads, extracurricular activities, and other social activities. Although being in college can be overwhelming, it’s possible to complete everything that must be done in a timely and efficient manner. Developing time management and organizational skills is the key to working efficiently. The best way to better manage time is to develop daily schedules. Most organized people plan daily, weekly, and monthly tasks. This seminar will show you how to be self-motivated, leading to better organizational skills, productivity, and efficiency.
At the end of this seminar, participants will be able to:

a. Outline long-term goals and a plan to obtain them.
b. Obtain detailed plans for each day and know how to deal with delays.
c. Break large projects down into several simpler projects.
d. Cultivate a flexible schedule.

Published in: Career
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Making More Minutes – Time Management for Pre-Professionals

  1. 1. Top Ten Time Tips: Build the Foundation, Complete the Work Petula Brown, MHSA, PMP
  2. 2. 1. Know Your Priorities 2. Understand the Objective 3. Identify the Critical Path 4. Develop Task List 5. Stage Key Resources Building the Foundation
  3. 3. 1. Block Calendar Early 2. Defer Interruptions Strategically 3. Communicate Expectations Proactively 4. Check Progress Regularly 5. Confirm Closure Thoroughly Completing the Work
  4. 4. 1. What do you want to achieve? 2. Where do you want to be next month? Next year? Next four years? 3. Goal setting tools Prioritization Process
  5. 5. 1. From goal to objective 2. Is objective SMART? - Specific - Measureable - Achievable - Relevant - Time Bound Objective Definition
  6. 6. 1. “Minimum time needed” to reach objective 2. Critical Path in 60 Seconds video – https://video.search.yahoo.com/yhs/search;_ylt=A0geKW Bzca9bGqIAdGsPxQt.;_ylu=X3oDMTB0N2Noc21lBGNvbG8 DYmYxBHBvcwMxBHZ0aWQDBHNlYwNwaXZz?p=critical+ path+in+60+seconds&fr2=piv-web&fr=yhs-adk- adk_sbnt&hspart=adk&hsimp=yhs- adk_sbnt#id=1&vid=01c4d4f6d9bfcdc4ea679bdbb2cf19a c&action=view Critical Path to Success
  7. 7. Task Owner Dependency Start Date End Date Percent Complete Deliver Assignment Instructor NA 10/11/18 10/12/18 100 Complete Assignment Student Deliver Assignment 10/13/18 10/14/18 50 Submit Assignment Student Complete Assignment 10/15/18 10/15/18 0 Project Plan 101
  8. 8. 1. Manpower 2. Materials 3. Money Resource Readiness
  9. 9. 1. Meeting Time – required versus optional 2. Talking Time – high tech versus low tech 3. Thinking Time – task completion * 4. Break Time – self care * Calendar Management 101
  10. 10. 1. “Thanks. I’m in a meeting; please email me the details” – for text messages 2. “Thanks. Will get back with you within a week; do you need something sooner?” – for emails or text messages 3. “I have something due today but will setup a time for us to chat; is your calendar current?” - for phone calls or in-person scenarios Interruption Scripts
  11. 11. 1. Deadlines 2. Decisions 3. Delays Expectation Management
  12. 12. 1. Project Plan Reviews 2. Change Management 3. “Temperature Check” video - https://www.coursera.org/lecture/high- performing-teams/2-8-taking-the-team- temperature-D12Qn Status Reporting
  13. 13. 1. Requirements met? 2. Opportunities to improve? 3. Lessons learned? Success Validation
  14. 14. 1. TBD Q&A

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