SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Introduction                                    A brief int...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™What are Google Drive and Docs and ccScan?•   What is Googl...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Typical Scenario•   Typically people that scan documents to...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Optimized Scenario•   Is there a better way to scan to Goog...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™ccScan ScreenshotVisit the ccScan Website   Scan, Import, a...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™One-Step Process•   Eliminate Time-Consuming Intermediate S...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Automate with ccScan Advanced•   Separate a stack of multi-...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Additional Features•   Bulk import capability to upload lar...
SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Next Step        To learn more about ccScan for Google Driv...
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Scan, Import, and Automatically File documents to Google Drive and Docs with ccScan

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ccScan Advanced for Google Drive and Docs is best explained with some examples: run unattended jobs to import electronic faxes, upload them to automatically selected Google Docs folders, and automatically name the document, all based on information extracted from barcodes and text pattern searches in text obtained through OCR. Or scan documents and automatically create document names and descriptions. Since ccScan is highly configurable it can be applied to many scenarios where opportunities for automation and large time savings are present.

ccScan Advanced features are based upon sophisticated technologies such as barcode detection, OCR, and Text Pattern search with Regular Expressions. These capabilities are applied to both the scanning of paper documents in the paper-based office and the processing of electronic documents in the paperless office.

ccScan Standard for Google Drive and Docs is similar to ccScan Advanced without the automation capabilities. ccScan Standard is typically used in a paper-based office to efficiently scan paper documents to Google. Use ccScan Standard to eliminate wasted time and the following extra steps: scan a document to your PC using any Twain scanner, name the document, create a folder in Google Docs, upload the document to Google Docs, and finally setting up Google Docs document properties such as Description, Visibility, and Sharing mode. Instead, ccScan Standard does all of the above in a single-step operation.

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Scan, Import, and Automatically File documents to Google Drive and Docs with ccScan

  1. 1. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Introduction A brief introduction to Scanning to Google Drive and Docs™ with ccScan® a popular document scanning application for an ever-expanding list of repositories and content management systems in the CloudVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 1
  2. 2. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™What are Google Drive and Docs and ccScan?• What is Google Drive and Docs? • Google Drive and Docs allows you to create documents, spreadsheets, presentations, and drawings online using an Internet browser and share those documents with colleagues and external parties. • Google Drive and Docs also provides the ability to upload, store and organize any type of file in Google Drive and Docs. • For more information, visit Google Docs at docs.google.com and drive.google.com.• What is ccScan? • A production-quality capture application used to scan and import documents directly to Google Drive and Docs in an automated, time-saving mannerVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 2
  3. 3. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Typical Scenario• Typically people that scan documents to Google Drive and Docs • First scan to their PC, next use the browser to create a folder in Google Drive and Docs, upload their document(s), and finally set document properties to, for example, share the document(s) with their colleagues • Obviously this approach takes a lot more time than necessary • The next slide shows how ccScan can eliminate this wasted timeVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 3
  4. 4. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Optimized Scenario• Is there a better way to scan to Google Drive and Docs? • YES, absolutely!• Scan Directly to the Google Drive and Docs with ccScan Standard • Eliminate time-consuming intermediate steps • Set Google Drive and Docs document properties directly • Automated the process with ccScan AdvancedVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 4
  5. 5. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™ccScan ScreenshotVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 5
  6. 6. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™One-Step Process• Eliminate Time-Consuming Intermediate Steps • Stop scanning documents to your PC first • Stop creating Google Drive and Docs folders manually • Stop uploading scanned documents to Google Drive and Docs manually • Stop setting Google Drive and Docs document properties afterwards• Instead do all of the above in a single step • Select a scanning job in ccScan • Enter folder name, document name, sharing mode, … • Start job • Done!Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 6
  7. 7. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Automate with ccScan Advanced• Separate a stack of multi-page documents automatically with barcodes• Automatically name documents, automatically select/create folders, and automatically enter data in document properties with values • Extracted from one or more barcodes • Obtained with text pattern searches in text retrieved with OCR • Computed from running counters• Barcode values, text search results, and counters are made available in “macros” which can be combined with static text to form complex expressions• Use multiple barcodes and text pattern searches in combination with “conditional macros” to test for different document types and apply rule-based processing• Automation works equally well with scanned paper documents and imported PDFsVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 7
  8. 8. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Additional Features• Bulk import capability to upload large amounts of files at once• Pre-configured set of import and scanning jobs can be customized • Create new jobs and/or modify existing jobs • Select the properties the operator should enter and the default values• Use optional Index/QA step • As “error queue” to manually forward documents not processed by automation • To review scan results, insert and delete pages • To enter values into document properties • To redact and annotate documents before storing them• Share a high-throughput scanner in "kiosk" environment with automatic logout• Daily audit log in script-language friendly formatVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 8
  9. 9. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO GOOGLE DOCS ™Next Step To learn more about ccScan for Google Drive and Docs or download a free trial please visit http://www.capturecomponents.com/products/ccScanForGoogle Docs.html or email Capture Components LLC at sales@capturecomponents.comVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 9

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