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Introductions to spreadsheets


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Introductions to spreadsheets

  1. 1. Introduction to Spreadsheets<br />
  2. 2. What are Uses of Spreadsheets?<br />Prepare budgets<br />Maintain student grades<br />Prepare financial statements<br />Analyze numbers<br />Manage inventory<br />Make forecasts<br />
  3. 3. Advantages of Spreadsheets<br />Forecasting and making decisions<br />Fast and efficient<br />Automatically recalculates <br />
  4. 4. What-if Analysis<br /> A spreadsheet tool used to play out different situations to determine the outcome<br />
  5. 5. Parts of the Spreadsheet Window<br />Active cell<br />cells<br />Column C<br />Row 5<br />
  6. 6. Entering Data into a Spreadsheet<br />Labels<br />Alphabetical text<br />Values<br />A number<br />Formulas<br />Statement that performs a calculation<br />Functions<br />Built-in formula that is a shortcut for common calculations<br />
  7. 7. Identifying Labels and Values<br />labels<br />values<br />
  8. 8. Identifying Formulas and Functions<br />formula<br />The result of the formula<br />function<br />The result of the function<br />
  9. 9. Identifying Parts of a Spreadsheet Formula<br />mathematical operators<br />=B2+C2+D2<br />equal sign—first part of any spreadsheet formula<br />cell reference/address—made up of the column heading and the row number<br />
  10. 10. Identifying Parts of a Spreadsheet Function<br />=SUM(B2:B6)<br />name of function<br />range<br />equal sign<br />
  11. 11. Mathematical Operators<br /> + addition<br /> - subtraction<br /> * multiplication (asterisk)<br /> / division (slash or diagonal) <br />
  12. 12. Spreadsheet Functions<br />Function NameDescription<br />AVERAGE Average of arguments.<br />COUNT Counts the number of cells in a range.<br />IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.<br />MAX Maximum value of range of cells.<br />MIN Minimum value of range of cells.<br />ROUND Rounds a number to a specified number of digits.<br />SUM Totals a range of cells.<br />
  13. 13. Relative and Absolute Referencing<br />Relative<br />cells that change when they are copied into other cells<br />Absolute<br />cells that do not change regardless of where it is copied<br />
  14. 14. Changing Column Width<br />1. Position cursor between column headings.<br />2. Make sure your cursor changes to cross-hairs.<br />3. Click and drag to the right.<br />Shortcut: double-click between the column headings!<br />
  15. 15. Changing Row Height <br />1. Position cursor between row headings.<br />2. Make sure your cursor changes to cross-hairs.<br />3. Click and drag down.<br />Shortcut: double-click between the row headings!<br />
  16. 16. Formatting Cells with Enhancements<br />underline<br />shading<br />font size<br />bold<br />borders<br />
  17. 17. Numeric Formatting<br />decimal<br />currency<br />general<br />
  18. 18. Print Orientations<br />Portrait<br />A paper orientation that is taller than it is wide.<br />Landscape<br />A paper orientation that is wider than it is tall.<br />
  19. 19. Print Options<br />without gridlines<br />with gridlines<br />
  20. 20. Printing Column and Row Headings<br />without column and row headings<br />with column and row headings<br />
  21. 21. Print Showing Formulas<br />formulas displayed<br />formulas NOT displayed<br />
  22. 22. Printing Selected Areas<br />highlight desired area, choose option to print selected area (according to your software)<br />
  23. 23. Graphing<br />bar graph<br />used to compare the values of various items<br />line graph<br />useful for plotting trends<br />area graph<br />like a “filled in” line graph. Used to track changes over time<br />pie graph<br />used to represent the percentage each item contributes to the total<br />
  24. 24. Types of Charts/Graphs<br />