®       ®Microsoft Outlook 2010 TrainingE-Mail Feature                     NaveenKumar Namachivayam                       ...
Course contents• View and Manage Conversations• Sort Messages• Insert a Signature• Deal with Junk Mail• Add Addresses to t...
View and Manage Conversations          • Conversations are identified in the            message list by an icon showing   ...
View messages within a     Conversation       • To expand or open the         Conversation, click on the message         h...
Sort Messages   • Right click on the respective column     to sort by fields.
Insert a Signature• By adding an Electronic Business Card to email  signatures, your contact information can be included i...
Step 1: Create Electronic                 Business Card•   In a new message, on the Message tab, in the Include group, cli...
Step 2: Insert a signature in a                   messageIn a new message, on the Message tab, in the Include group, click...
Deal with Junk MailThe Junk E-Mail filter in Outlook is your best friend, and really, your best tool for controllingthe fl...
Add Addresses to the Safe                    Senders ListSAFE SENDERS LIST•   To make sure that your message recipients, e...
Add Addresses to the Blocked                  Senders List•   To add names to the Blocked Senders List:•   On the Home tab...
Summary• View and Manage Conversations• Sort Messages• Insert a Signature• Deal with Junk Mail• Add Addresses to the Safe ...
Email Feature
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Email Feature

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  • [Notes to trainer: This presentation must beviewed in PowerPoint 2010.If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing. To browse other downloadable Outlook training presentations, see the “Download Office 2010 training” page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
  • Using This TemplateThis Microsoft PowerPoint® template has training content about using conditional formatting in MicrosoftOutlook® 2010 to help manage your Inbox, calendar, and to-do list. Its content is adapted from the Office.com Training course called “Manage your mail and more with conditional formatting.”PowerPoint version: The template must be viewed in PowerPoint 2010. If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback:If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layout’s title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. It’s applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains a link to the online version of this training course that takes you to the Quick Reference Card that is published for the course.Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer.
  • Email Feature

    1. 1. ® ®Microsoft Outlook 2010 TrainingE-Mail Feature NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in
    2. 2. Course contents• View and Manage Conversations• Sort Messages• Insert a Signature• Deal with Junk Mail• Add Addresses to the Safe and Blocked Senders List• Summary
    3. 3. View and Manage Conversations • Conversations are identified in the message list by an icon showing multiple items. • The messages within each Conversation are sorted with the newest message on top. • When you click a Conversation header in the message list, the Conversation shows in the Reading Pane with the newest message on top.
    4. 4. View messages within a Conversation • To expand or open the Conversation, click on the message header. • When you click a message in the expanded Conversation, it becomes the top message in the Reading Pane.
    5. 5. Sort Messages • Right click on the respective column to sort by fields.
    6. 6. Insert a Signature• By adding an Electronic Business Card to email signatures, your contact information can be included in each email message sent.• Recipients can right-click the card in the signature (or right- click the .vcf file attachment) to save the information directly to their contacts list.
    7. 7. Step 1: Create Electronic Business Card• In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.• On the E-mail Signature tab, under Select signature to edit, click the signature to which you want to add a business card.• If you want to build a new signature, click New, type a name for the signature, and then click OK. Then click the name of the new signature in the Select signature to edit list.• In the Edit Signature box, type the text that you want to include in the signature.• To add an Electronic Business Card, place your pointer where you want the card to appear in the signature text, click Business Card, and then click a contact name on the Filed As list. Click OK.
    8. 8. Step 2: Insert a signature in a messageIn a new message, on the Message tab, in the Include group, click Signature, and then clickSignatures.On the E-mail Signature tab, in the Select signature to edit list, select the signature that youwant.Under Choose default signature, in the E-mail Account list, click an email account that youwant to associate the signature.In the New messages list, select the signature that you want.If you want a signature to be included in message replies and in forwarded messages, in theReplies/forwards list, select the signature. If not, select none.
    9. 9. Deal with Junk MailThe Junk E-Mail filter in Outlook is your best friend, and really, your best tool for controllingthe flow of whatever you deem "junk" to your Inbox.• If you just dont want e-mail from anyone writing from a specific domain, you can block messages coming in from the entire domain. You can do this with international domains as well. If, down the road, you strike up an ongoing correspondence with someone from that domain you blocked previously, you can unblock that specific e-mail address.• You can quickly add a sender to your blocked senders list, right after the message comes in — a few clicks just one time is all it takes.You can adjust the Junk Email Filter settings in the Junk E-mail Options dialog box.On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.On the Home tab, in the Delete group, click Junk, and then click Not Junk.
    10. 10. Add Addresses to the Safe Senders ListSAFE SENDERS LIST• To make sure that your message recipients, even if they aren’t an Outlook contact, are on your Safe Senders List, do the following.• On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.• On the Safe Senders tab, select the Automatically add people | e-mail to the Safe Senders List check box.
    11. 11. Add Addresses to the Blocked Senders List• To add names to the Blocked Senders List:• On the Home tab, in the Delete group, click Junk, and then click Junk E- mail Options.• On the Blocked Senders tab, click Add.• In the Enter an e-mail address or Internet domain name to be added to the list box, enter the name or address that you want to add. For example, you can add : • a specific email address, such as someone@example.com • an Internet domain, such as @example.com, or example.com.• Click OK and repeat for each entry that you want to add.
    12. 12. Summary• View and Manage Conversations• Sort Messages• Insert a Signature• Deal with Junk Mail• Add Addresses to the Safe and Blocked Senders List Manage your mail and more with conditional formatting

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