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1 st  Generation: Checklists, Notebooks & Journals
2 nd  Generation: Calendars, Appointment Books, Managing Deadlines
3 rd  Generation: Goal-Setting & Prioritisation
4 th  Generation: Time Management via  Self-Management
What ROLES  do you play in life?
What must you do to ensure you  play the role well?
Activities Positively Related to Your Role  = IMPORTANT
Activities  Un- Related to Your Role = NOT IMPORTANT!
Distinguish between URGENT and NOT URGENT activities
Urgent Not Urgent Important Not Important Q1 Q2 Q3 Q4
Urgent Not Urgent Important Not Important <ul><li>Crisis </li></ul><ul><li>Last-minute tasks </li></ul><ul><li>Sudden prob...
Stressful Living Q2 Q4 Q3 Manage Q1 by spending more time  in Q2!  By managing the Choices we make. (You can’t manage time...
<ul><li>Tales Of Mere Existence   &quot;Procrastination&quot;  </li></ul><ul><li>Tales Of Mere Existence </li></ul><ul><li...
<ul><li>Short-term Focus </li></ul><ul><li>Dependent on Others </li></ul><ul><li>Feelings of Victimisation </li></ul><ul><...
Q2 Q1 <ul><li>Empowered Living! </li></ul><ul><li>Vision, perspective </li></ul><ul><li>Balance </li></ul><ul><li>Discipli...
https://google.maricopa.edu/ Google Calendar Provides an overview of upcoming  commitments, appointments and dates
<ul><li>The time many students lose focus is at midterm </li></ul>
A self-management tool that records by life roles all important tasks to do that day or as soon as possible
A self-management tool that records and tracks for two weeks all of the outer and inner actions that need to be done repea...
<ul><li>Researchers at the University of Georgia found that students’ self-management skills and attitudes are even better...
Psychologist Charles Garfield <ul><li>Conducted a study that found that the study group that read about effective speaking...
<ul><li>Self-discipline is commitment made visible through purposeful actions. </li></ul><ul><li>To have self discipline y...
<ul><li>People need to be persistent with their self-discipline. </li></ul><ul><li>People are not born with this self-disc...
<ul><li>. Self-esteem is strengthened by increased self-confidence. </li></ul><ul><li>Self-confidence is the core belief t...
<ul><li>By creating one small success after another, eventually you create a success identity, which is one way to build y...
How do I manage my time effectively?
<ul><li>We identified what are your goals and priorities </li></ul>
Analyze how your spending your time now <ul><li>How much time each week do you spend.. </li></ul><ul><li>In classes?   __ ...
Now does what you identified as your goals and priorities match how you are actually spending your time? If not develop a ...
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Time management quadrant aaa 115

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Time management quadrant aaa 115

  1. 1. 1 st Generation: Checklists, Notebooks & Journals
  2. 2. 2 nd Generation: Calendars, Appointment Books, Managing Deadlines
  3. 3. 3 rd Generation: Goal-Setting & Prioritisation
  4. 4. 4 th Generation: Time Management via Self-Management
  5. 5. What ROLES do you play in life?
  6. 6. What must you do to ensure you play the role well?
  7. 7. Activities Positively Related to Your Role = IMPORTANT
  8. 8. Activities Un- Related to Your Role = NOT IMPORTANT!
  9. 9. Distinguish between URGENT and NOT URGENT activities
  10. 10. Urgent Not Urgent Important Not Important Q1 Q2 Q3 Q4
  11. 11. Urgent Not Urgent Important Not Important <ul><li>Crisis </li></ul><ul><li>Last-minute tasks </li></ul><ul><li>Sudden problems </li></ul><ul><li>Studying / Learning </li></ul><ul><li>Assignments </li></ul><ul><li>Exercise </li></ul><ul><li>Maintenance </li></ul><ul><li>Planning </li></ul><ul><li>Training </li></ul><ul><li>Relationship Building </li></ul><ul><li>Interruptions </li></ul><ul><li>Phone-calls </li></ul><ul><li>Some email </li></ul><ul><li>Facebook </li></ul><ul><li>Some Web-surfing </li></ul><ul><li>TV serial programs </li></ul><ul><li>Trivia </li></ul><ul><li>Childish Games </li></ul><ul><li>Gossip magazines </li></ul><ul><li>Idle Chatter </li></ul>
  12. 12. Stressful Living Q2 Q4 Q3 Manage Q1 by spending more time in Q2! By managing the Choices we make. (You can’t manage time only ourselves and actions) Q1 <ul><li>Stress </li></ul><ul><li>Burnout </li></ul><ul><li>Crisis Management </li></ul><ul><li>Fire-Fighting </li></ul>
  13. 13. <ul><li>Tales Of Mere Existence &quot;Procrastination&quot; </li></ul><ul><li>Tales Of Mere Existence </li></ul><ul><li>http://www.youtube.com/watch?v=4P785j15Tzk </li></ul>
  14. 14. <ul><li>Short-term Focus </li></ul><ul><li>Dependent on Others </li></ul><ul><li>Feelings of Victimisation </li></ul><ul><li>No goals, no plans </li></ul><ul><li>Always getting fired </li></ul>Irresponsible Living Q3 & Q4 Q2 Q1 Stay out of Q3 and Q4!!
  15. 15. Q2 Q1 <ul><li>Empowered Living! </li></ul><ul><li>Vision, perspective </li></ul><ul><li>Balance </li></ul><ul><li>Discipline </li></ul><ul><li>Control </li></ul><ul><li>Few Crises </li></ul>Creators spend as much time in Quadrant II Live in Q2 and Q1 will ‘shrink’!
  16. 16. https://google.maricopa.edu/ Google Calendar Provides an overview of upcoming commitments, appointments and dates
  17. 17. <ul><li>The time many students lose focus is at midterm </li></ul>
  18. 18. A self-management tool that records by life roles all important tasks to do that day or as soon as possible
  19. 19. A self-management tool that records and tracks for two weeks all of the outer and inner actions that need to be done repeatedly to reach a particular goal
  20. 20. <ul><li>Researchers at the University of Georgia found that students’ self-management skills and attitudes are even better predictors of their grades in college than their Scholastic Aptitude Test (SAT) scores. </li></ul>
  21. 21. Psychologist Charles Garfield <ul><li>Conducted a study that found that the study group that read about effective speaking and gave one talk each week to small groups. This group also watched videotapes of effective speakers and, twice a day, mentally rehearsed giving effective speeches of their own improved their speech making abilities the most. </li></ul>
  22. 22. <ul><li>Self-discipline is commitment made visible through purposeful actions. </li></ul><ul><li>To have self discipline you need </li></ul><ul><ul><li>Commitment </li></ul></ul><ul><ul><li>Focus </li></ul></ul><ul><ul><li>Persistence </li></ul></ul>
  23. 23. <ul><li>People need to be persistent with their self-discipline. </li></ul><ul><li>People are not born with this self-discipline they stick to their plan through </li></ul><ul><ul><li>Sweat </li></ul></ul><ul><ul><li>Determination </li></ul></ul><ul><ul><li>Hard work </li></ul></ul>
  24. 24. <ul><li>. Self-esteem is strengthened by increased self-confidence. </li></ul><ul><li>Self-confidence is the core belief that I CAN </li></ul><ul><ul><li>I CAN do anything if I set my mind to it. </li></ul></ul>
  25. 25. <ul><li>By creating one small success after another, eventually you create a success identity, which is one way to build your self-confidence. </li></ul><ul><ul><li>Dedicate yourself to do one goal a day per class </li></ul></ul><ul><li>Genuine self-confidence results from a history of success. </li></ul><ul><ul><li>You need to set your self up to succeed to have self-confidence </li></ul></ul>
  26. 26. How do I manage my time effectively?
  27. 27. <ul><li>We identified what are your goals and priorities </li></ul>
  28. 28. Analyze how your spending your time now <ul><li>How much time each week do you spend.. </li></ul><ul><li>In classes? __ </li></ul><ul><li>Studying for Classes? __ </li></ul><ul><li>Working? __ </li></ul><ul><li>Meeting the needs of others? __ </li></ul><ul><li>Exercising? __ </li></ul><ul><li>Relaxing? __ </li></ul><ul><li>Sleeping? __ </li></ul>
  29. 29. Now does what you identified as your goals and priorities match how you are actually spending your time? If not develop a plan to make your goals your priority.

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