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Confluence as DMS for Moscow Atlassian User Group EN

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Atlassian Confluence as universal document management system

Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge base, web site or documetation. Convenience and prevalence of Confluence prompted us to consider this product as a managed content repository to handle large and linked business process model.

We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within a hude folder structure. Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows. Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using Atlassian JIRA.

Atlassian Confluence have REST API and can be used as managed repository with access from external application. Product doing this: Enterprise Explorer. Presenting you our experience using Confluence as a managed document repository.

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Confluence as DMS for Moscow Atlassian User Group EN

  1. 1. Atlassian Confluence as universal document management system
  2. 2. Boris Zinchenko Igor Morenko Andrew Kashulin Alexey Fisher
  3. 3. Atlassian User Group Moscow, June, 30, 2016
  4. 4. Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge base, web site or documetation Convenience and prevalence of Confluence prompted us to consider this product as a managed content repository to handle large and linked business process model
  5. 5. We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within a hude folder structure. Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows. Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using Atlassian JIRA.
  6. 6. Atlassian Confluence have REST API and can be used as managed repository with access from external application. Product doing this: Enterprise Explorer. Presenting you our experience using Confluence as a managed document repository.
  7. 7. ● Local repository: model in folder hierarchy ● Confluence based repository- ● Import into Confluence based repository- ● Open and save document to repository ● Document versioning ● Model export Agenda
  8. 8. Local repository
  9. 9. Local model is a folders hierarchy with busines process model «Russian business», opened in Windows Explorer: not suitabe for collaboration
  10. 10. Open local model with Enterprise Explorer
  11. 11. Open model «Russian business»
  12. 12. Model opened in a local reposirory, file system
  13. 13. Confluence repository
  14. 14. Save model to Confluence repository and get advantages of collaboration with remote team
  15. 15. Connect to Confluence
  16. 16. Connection successful
  17. 17. Choose Confluence space to work
  18. 18. Import folders hierarchy into the repository
  19. 19. Create a new folder to work with, as a result at the Confluence side page will be created and used as root of hierarchy
  20. 20. Choose recently created folder «Russian business»
  21. 21. Import model folders hierarchy into folder «Russian business»
  22. 22. Import in progress
  23. 23. Folders hierarchy import completed successfully
  24. 24. Open Confluence and take look for imported hierarchy
  25. 25. Open and save documents to Confluence repository
  26. 26. Open Confluence repository
  27. 27. Choose folder «Russian business», expand node and open a document
  28. 28. Every user any time can check out any model subset, make changes and submit to repository
  29. 29. Possible actions are common: «cut», «paste», «copy», «delete», «rename» using Confluence repository.
  30. 30. Possiable actions within folders: create new folder or MS Office document, diagram, presentation, spreadsheet
  31. 31. Recently opened documents
  32. 32. Confluence side
  33. 33. Confluence space used to store model: «BPM Demo»
  34. 34. Confluence space «BPM Demo» with already imported model «Russian busines»
  35. 35. Imported folder hierarchy became Confluence pages hierarchy
  36. 36. Document versioning
  37. 37. Open Confluence page containing document
  38. 38. Currently document have version «1», open it
  39. 39. Document may be opened with appropriate application and saved to Confluence repository
  40. 40. Saving document into Confluence similar to work with a file system. After saving document will have version «2».
  41. 41. Model publication
  42. 42. MS Visio documents export formats: PDF, AutoCAD, EMF, SVG, XPS, BMP, GIF, JPEG, PNG, TIFF
  43. 43. Thumbnails generated from Visio documents
  44. 44. Visio document exported as a graphics
  45. 45. Atlassian Confluence as universal document management system Atlassian User Group Moscow, June, 30 2016

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