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CHAPTER                                                                                                                 7 ...
70                     2.	 The Need for		 	                                                 	      Note                   ...
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Planning a project


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Planning a project

  1. 1. CHAPTER 7 PLANNING A PROJECT 69 1. Introduction Once you have identified a target for your involvement, This includes framework and action plans for success- the project needs effective planning before implementa- ful execution. The importance of planning your imple- tion can begin. In essence, you need to define: mentation cannot be highlighted enough. You need to • who should participate ensure that all the activities and responsibilities for the • in what ways (how) project are clearly outlined in order to have the greatest chance of achieving the project objectives. • at what stage of the project cycle (when). Identified Project Planning Engage Monitor Partners Implementation Identify intended impact Baseline Study Define the project/ intervention Formalise Partnership/s Project Scope CSI TOOLKITPChapter 7.indd 69 2007/11/27 06:40:13 PM
  2. 2. 70 2. The Need for Note Project Planning The planning phase should be conducted with imple- mentation partners and identified stakeholders; this Your planning process can take two forms: step is vital to ensure that roles, responsibilities and expectations are clarified up front. • with an implementation partner (NGO) • with an implementation partner and other active stake- holders i.e. a participatory approach (community groups, A clear plan should: other NGOs). • Define the intended impact of the project. • Define the degree of sustainability that this project aims to achieve. Tips • Establish the outputs to be achieved and the steps that money, time, ; it will save you need to be taken to achieve them. • Take the time to plan later on. uch frustration re putation and m even though it is • Allocate roles and responsibilities. rtant to plan • It is vitally impo t will be in line with • Clarify priorities and aid efficient decision-making. e entire projec unlikely that th • Identify the resources required and those you already an. the defined pl have on hand. • Be a clear and concise tool to introduce the goals of the project to all stakeholders. If you have chosen to work through an NGO, which will en- • Act as a reference for the day-to-day roll-out of the gage with the community on your behalf, then you will not project. be involved directly in planning with all active stakeholders. • Work towards achieving impact. You will, however, need to ensure that your NGO has included all stakeholders in the planning process. Planning is vital to the project process as it sets the way forward; clarifying exactly what is to be achieved, how and by whom it will be done. Defining a clear project plan plays a large part in ensuring the successful completion of the Tip le in- intervention, and ensures that an adaptable process is cre- ated to identify challenges throughout implementation and ve all key peop beneficial to ha • It is important and e projec t. Involvement result in greater impact. beginning of th the project, an d volved from the d ownership of leads to ag reement an otivates essful as it m t, which is succ tion. empowermen ive implementa the effort needed for effect Tips d by that is influence going process • Pl anning is an on oject activities. itoring of the pr ant on the constant mon ning is depend ity of the plan • The intens ect. The planning process can be used when working with a com- ent in the proj munity in identifying areas of involvement as well as with level of investm planning proc ess; this will rtners in the responsible fo r local municipalities in working towards their IDP (Integrated • Include pa rms of who is Development Plan). reduce confusion in te which activity. e planning stag e way through th • Rath er find out half asible than half way ention is not fe that your interv tion. plementa through its im CSI TOOLKITPChapter 7.indd 70 2007/11/27 06:40:14 PM