Proposal Writing Workshop


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Proposal Writing Workshop

  1. 1. Proposal Writing<br />Writing Your Proposal <br />Part Two<br />NWT Literacy Council<br />
  2. 2. Agenda<br />Warm-up activity<br />Review group agreements<br />Ten steps to writing a proposal<br />Write a proposal together<br />Write a proposal in groups<br />
  3. 3. Warm-up Activity <br />Find someone who…<br />
  4. 4. Writing Activity <br />Are you a person who<br /><ul><li>Writes well?
  5. 5. Does not like to write?
  6. 6. Is new to writing?</li></li></ul><li>Steps in the Writing Process<br />Pre-writing<br /><ul><li>Choose a topic
  7. 7. Get your ideas on paper</li></ul>Drafting<br /><ul><li>Write your first draft</li></ul>Revising<br /><ul><li>Think and talk about what you have written
  8. 8. Share your draft with others
  9. 9. Check spelling, punctuation, grammar</li></ul>Publishing<br /><ul><li>Print your final copy </li></li></ul><li>What writing style is best?<br /><ul><li>Use clear language and easy to read sentences
  10. 10. Explain acronyms
  11. 11. Write as you would to the general public
  12. 12. Be honest and positive
  13. 13. Support your comments with examples</li></li></ul><li>Before You Start Pg. 57<br />Define your project. <br />Identify the right funding sources. <br />Talk to your funder.<br />Review the proposal guidelines.<br />Talk to people in your community.<br />Talk to other groups who were funded for a similar project.<br />
  14. 14. Ten Steps to Writing a Proposal Pg. 61<br />Develop a project goal and objectives<br />Identify activities<br />Develop a work plan<br />Develop a budget<br />Develop an evaluation plan<br />6. Complete the proposal<br />7.Fill out the application form<br />8. Write a cover letter<br />9. Get letters of support<br />10. Put it all together<br />
  15. 15. Step 1: Develop a project goal and objectives Pg. 62<br />By the end of this section you should have:<br />A name for the project<br />Goal<br />Objectives<br />Target group<br />Reasons why the community needs this project<br />6. Reasons why your group should do this project<br />7.Potential partners<br />8. How your project meets the objectives of the funding<br />
  16. 16. Goal and Objectives<br />The goal and objectives define your project. You need to do these first before you start on anything else.<br /><ul><li>Your project goal is a broad statement about the purpose of your project.
  17. 17. A project goal is supported by up to three objectives. Objectives describe the ways in which you will carry out your project goal.</li></li></ul><li>Example 1<br />Community Challenge – low literacy<br />Goal: Parents read more and do more literacy related activities with their children.<br />Objectives:<br />Promote family literacy in the community.<br />Teach parents new ways to help their children’s literacy development.<br />Work with individual families to support literacy development in the home.<br />
  18. 18. Example 2<br />Challenge: Loss of Aboriginal language<br />Goal: Families in our community use their language and traditions more at home.<br />Objectives: <br />Promote the importance of parents passing on their language and traditional skills to their children.<br />Teach families new skills to use their language at home.<br />Show families how to prepare traditional foods.<br />
  19. 19. Sample Project <br />Refer to the project on page 64.<br />Let’s work on our sample project.<br />
  20. 20. Your Turn<br />In your groups decide on your goals and objectives. <br />Write them on flipchart paper (so we can all see them)<br />Share with group.<br />
  21. 21. Complete Step 1<br />Let’s work on our sample project first….<br /><ul><li>Name:
  22. 22. Target Group:
  23. 23. Need:
  24. 24. Sponsor Group:
  25. 25. Potential Partners:
  26. 26. Role of Partners:</li></ul>Now you work with your group to complete the first page of the handout.<br />
  27. 27. Warm-up Activity – Have You Ever…<br />Have you ever sung karaoke? <br />Have you ever been without a shower for more than 2 weeks? <br />Have you ever ridden a horse? <br />Have you ever broken a bone? <br />Have you done volunteer work? <br />Have you ever had a close relative who lived to over 100? <br />Have you ever cooked a meal by yourself for more than 20 people? <br />Have you ever been parachuting or done a bungee jump? <br />Have you ever seen a polar bear?<br />Have you ever written a proposal and been funded for it?<br />
  28. 28. Step 2: Identify activities Pg. 65<br />Activities describe what you plan to do to achieve your project objectives.<br />Look at page 66 – sample project in workbook. <br />
  29. 29. For example<br />Goal: Parents read more and do more literacy related activities with their children.<br />Objectives:<br />Promote family literacy in the community.<br />Teach parents new ways to help their children’s literacy development.<br />Work with individual families to support literacy development in the home<br />
  30. 30. For example<br />Objective 1: Promote family literacy in the community.<br />Activities:<br />Develop PSAs about family literacy for the community.<br />Develop and deliver a workshop to parents about the importance of doing literacy related activities with their children.<br />
  31. 31. Objective 2: Teach parents new ways to help their children’s literacy development.<br />Activities: <br />Develop family literacy workshops for parents.<br />Deliver family literacy workshops to parents and their children on a weekly basis.<br />
  32. 32. Objective 3: Work with individual families to support literacy development in the home.<br />Activities:<br />Develop a literacy kit of books, crafts, and other literacy ideas for using in family’s homes.<br />Deliver one-on-one family literacy training to parents in their homes using the literacy kit.<br />
  33. 33. Your Turn!<br />Let’s decide on some activities for our sample project.<br />Now it is your turn. Fill in Step 2 on your handout.<br />Share with the larger group. <br />
  34. 34. Step 3: Develop a work plan pg 67<br />A work plan gives details about each activity for each objective. Your work plan should:<br /><ul><li>Show what resources you need
  35. 35. How long each activity will take
  36. 36. Who is responsible for each activity
  37. 37. What products you will produce
  38. 38. What results you expect</li></ul>Let’s review the sample project in the workbook – page 69 – 70.<br />
  39. 39. Results<br />What do we mean by the term ‘results’? <br />What could the result of a family literacy project be?<br /><ul><li>More families read to their children each day.
  40. 40. Families understand that reading and doing literacy related activities are important.</li></ul>Your results need to be manageable. <br />
  41. 41. Work PlanPg. 40<br />Objective 1: Promote family literacy in the community.<br />
  42. 42. Your Turn<br />Let’s develop a work plan (including the results of the project) for one of our objectives from our sample project. <br />Now it is your turn. Develop a work plan for all your objectives. You can use all this information in your proposal. Use your handout…<br />Decide on what the result of your project will be.<br />
  43. 43. Warm-up Activity – What’s the Question<br />Answer: 3<br />Answer: What Ti<br />
  44. 44. Step 4: Develop a budget Pg. 72<br />The budget gives details about the project’s expenses and revenue. <br />Each budget should show:<br /><ul><li>Money needed
  45. 45. In-kind support (donations of space, material or food)
  46. 46. Other revenue
  47. 47. How much total funding you need</li></li></ul><li>Your Turn <br />Review the budget on page 74 & 75<br />Let’s start a budget for our group project.<br />Make a rough budget for your project.<br />
  48. 48. Step 5: Develop an evaluation plan Pg. 77 <br />The evaluation plan shows you how you plan to collect and analyze information.<br />
  49. 49. Evaluation<br />What do you think about when you hear the word evaluation?<br />Why do we evaluate?<br />Why don’t we evaluate?<br />
  50. 50. Evaluation<br />Some simple ways to evaluate:<br />Ask workshop participants for their feedback.<br />Talk to people who are involved in the project.<br />Talk to people in the community about the project.<br />Collect stories from participants.<br />
  51. 51. Evaluation Plan<br />Look at the sample on page 49.<br />Let’s do one for our group project.<br />
  52. 52.
  53. 53. Develop Your Evaluation Plan<br />Now it is time for you do develop an evaluation plan for your project. <br />
  54. 54. More on Evaluations<br />Let’s review the evaluation section in Starting Your Project section of the manual.<br /><ul><li>Develop an evaluation plan
  55. 55. Evaluation tools
  56. 56. Sharing your results</li></li></ul><li>Warm-up Activity – Name Three<br />Name three jobs that you have had.<br />Name three projects that you have worked on.<br />Name three of your favourite foods.<br />Name three activities you like to do.<br />Name three places you have been.<br />Name three great things about your community.<br />
  57. 57. Step 6: Complete the proposal Pg. 81<br />To complete the proposal you need to write:<br /><ul><li>A project description
  58. 58. A description of your group
  59. 59. A project summary</li></ul>There is a lot of writing involved in this part of the proposal.<br />
  60. 60. A project description<br />The project description usually takes about 1-2 pages. <br />The description gives the details of the project. <br />Go to page 81<br />Go to the sample proposals in the back – page 140<br />
  61. 61. A description of your organization<br />The description of your organization should be a ½ page to 1 page long. <br />Refer to page 81<br />Sample proposal in back – page 159<br />
  62. 62. A project summary<br />The project summary should be around 1 page long. It summarizes the goals, objectives and results of your project.<br />The summary is the first thing that funders look for.<br />Refer to page 82<br />Sample project – page 139<br />
  63. 63. Your Turn<br />Let’s write a description of our group proposal (in point form).<br />Now you do the same with your project.<br />
  64. 64. Step 7: Write a cover letter Pg. 83<br />Every proposal needs a cover letter. The cover letter should summarize the project and tell why it is needed. <br />Refer to page 84 and 168 for examples.<br />
  65. 65. Step 8: Get letters of support Pg. 85<br /><ul><li>Most proposals need at least 3 letters of support.
  66. 66. Who could we get letters of support from for our group project?
  67. 67. Who can you get letters of support for your project?</li></li></ul><li>Step 9: Fill out the application form Pg. 87 <br />Sometimes funders require you to fill out an application form in addition to writing a proposal.<br />
  68. 68. Step 10: Put it all together<br />We have spent a lot of time writing. Now it is time to put it all together.<br />We didn’t write the proposal in the way it will be presented to the funder.<br />
  69. 69. How do I arrange my proposal?Pg. 88<br />Name<br />Goal<br />Sponsor Group<br />Summary<br />Description<br />Description of your organization<br />7. Need for project<br />8. Partners<br />9. Work plan<br />10. Evaluation plan<br />11. Budget<br />
  70. 70. DIY Quiz<br />Get into two teams. Write as many questions (and answers) about proposal writing as you can on the cue cards.<br />Each team reads out a question and the other team must answer. <br />
  71. 71. Tips to getting your proposal read!<br /><ul><li>Get the application guidelines and follow them
  72. 72. Make sure you hand in your proposal on time
  73. 73. Call them and discuss your project ideas
  74. 74. Find out who to send your proposal to
  75. 75. Answer all questions and include all requested information</li></li></ul><li>Tips to getting your proposal read!<br /><ul><li>Send the right number of copies
  76. 76. Make sure your proposal is the right length
  77. 77. Call to make sure they received your proposal and ask when would be a good time to follow up
  78. 78. If you are turned down find out why
  79. 79. Say Thank You</li></li></ul><li>Evaluation<br />Please fill out the evaluation form for the two day workshop.<br />Thank – you!!!!<br />