Microsoft office 2010 tips


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Microsoft office 2010 tips

  1. 1. 1Microsoft Office 2010 Tips & TricksGENERAL: Use the Office Clipboard, which holds up to 24 items at a time. Go to the Home tab, find the Clipboard panel atthe far left and click on the dialog launcher (the diagonal arrow at the lower right of the panel). The OfficeClipboard pane opens and anything you copy to the clipboard gets saved in the pane. You can select any item,right-click on it, and select Paste or Delete. Pin Recently-used Files: Click ―File‖ and ―Recent‖ and click the pin icon in the upper right corner across fromany document. This forces the document to stay in your list of recent files for easy access. Use templates. Did you know Microsoft has a huge gallery of templates for all of their products? Click ―File‖ and―New‖ and choose from the templates. Find even more at Create a customized tab by right-clicking on the ribbon and selecting―Customize the Ribbon.‖ A customization screen opens with many options.You can add other commands to the current tabs or you can click ―NewTab‖ to create another tab or ―New Group‖ to add a group of commands tocurrent ribbon. Just drag the commands you want over to the right column. Use Screenshot to capture images from your screen. Click ―Insert‖ tab andclick the drop-down arrow under ―Screenshot.‖ You can choose to insert an image of any window you have openinto your document or you can choose ―Screen Clipping,‖ then press and hold the left mouse button to draw a boxon your screen of what you want to capture. [Ctrl] and [<] or [>] increase / decrease the size of selected type.WORD: Click View tab and check the ―Navigation Pane‖ checkbox to add a bar on the left side of the window thatdisplays thumbnails of each page in your document. You can easily move from page to page using thesethumbnails. Use Word‘s multiple paste options to get exactly what you need. Copy the text from yoursource, such as, another document or web page and then right-click in your word document, whereyou want the text pasted. Moving from left to right the icons represent: Keep Source Formatting,Merge Formatting, and Keep Text Only. You should be able to see what the pasted material willlook like in your document as you move your cursor over the three icons.Reset Your Copy and Paste OptionsIf you do a lot of cutting and pasting in Word, you might find yourself struggling to reset the text to match theformatting of your current document. To bypass this hassle, Click on the File tab. Next, select Word Options andAdvanced. Under the Cut Copy and Paste heading, you can choose your new default setting for format pasting. Use the built-in thesaurus. To find a related word, follow these steps. First position the cursor on the word youwish to check then press [Shift]+[F7] Remove formatting. If text has been formatted and you change your mind about how it should appear, click theword in question, or select a section of text, and press [Ctrl]+[Space] simultaneously. If the formatting has beenapplied with a style, press [Ctrl]+[Shift]+[N] and it will then revert to the default style.
  2. 2. 2 Highlight any section of type and in the Styles section of the Home ribbon, click the down arrow in the bottomright-hand corner. Click ―Save Selection‖ as a ―New Quick Style‖. A pop-up window will be displayed where youneed to enter the name of the new style. A preview of that style will also be shown in case you decide you want tochange it. Click OK to save your changes. Create filler text in word by typing ―=rand().‖ You can vary the number of sentences per paragraph, as well as thenumber of paragraphs, by using the format =rand(p,s). Replace ‗p‘ with the number of paragraphs you want, and‗s‘ with the number of sentences you want in each paragraph. For example, if you wanted 5 paragraphs of 6sentences each, you would enter the following into a blank paragraph: =rand(5,6). You can insert horizontal lines in Word by typing a few characters. Just type 3 dashes — and hit ‗Enter‘immediately after. Three asterisks***, three underscores___, three equal signs ===, three pound signs ###, andthree tildes ~~~ create different styles of lines. By default, Word saves files in (My) Documents. If you prefer a different default location, here is how to change it:1. Click the File tab.2. Click the "Options.‖3. Click the "Save" entry.4. In the line labeled "Default file location", enter or browse to the desired folder.5. Click "OK" Now when you save a Word file, the default will be your designated folder.POWERPOINT: Combine Shapes Tools. Join two or more shapes with either the Shape Union orShape Combine tools, and even cut shapes using the Shape Intersect or ShapeSubtract tools.You‘ll have to manually add this command to either your Quick Access Toolbar orto a custom tab on your ribbon. You can find Combine Shapes in the section―Commands not in the ribbon‖ from your PowerPoint Options screen (File →Options → Quick Access Toolbar → Choose commands from: | Commands Not inthe Ribbon).Remove the background from an image. Make sure your image is selected. Under PictureTools, on the Format tab, in the Adjust group, click BackgroundRemoval. Click one of the handles on the marquee lines and then dragthe line so that it contains the portion of the picture that you wish to keep and excludes most of the areasyou wish to remove. You may have to use the Mark Areas to Keep and Mark Areas to Remove buttonsto adjust the image correctly. Use Sections to organize your slides. On the Home Ribbon, click the Sections drop-down. You can add, edit and remove sections by using the Sections menu inPowerPoint 2010.OUTLOOK: Create folders to organize your email. In the Navigation panel of your folder list, right-click and choose ―NewFolder.‖ The ―Create New Folder‖ window will appear. Enter a Name. Confirm that the appropriate parent folder isselected and click OK. You can set conversation view by folder. Select a folder and click the View Ribbon and click the Show asConversation check box. You can choose ―This folder” to apply the setting to only the selected folder. Use Status flag on your messages to organize email that needs action. Selecting the flag follow up time will createa ―to do‖ task in outlook.
  3. 3. 3OUTLOOK: Create a rule. Select an email on which you want to create a base rule. Click the Rules button on the HomeRibbon and select ―Create Rule‖. In the ―Create Rule‖ window choose your settings. For example, Click the―From‖ and choose ―Move the Item to folder‖ under the ―Do the Following‖ options. This will create a rule inoutlook that all messages from that particular person will be put directly in a specific folder. Create a Signature (signatures don‘t travel with your email account, they are related to the computer at which theywere created) Click the File tab, then select the Options icon. Click Mail and click the Signatures button. In theCompose message section, click the Signature button and click the New button. Give the signature a name andcreate the signature. Click OK to finish. You can have multiple signatures for different purposes. Easily capture and modify the text of a message by sending the message to One Note. If you are an Evernoteuser, you can download an add-on for Outlook that allows you easily send the email to Evernote.EXCEL: Display Formulas instead of results. Click [Ctrl] + tilde (~) to display formulas in the spreadsheet rather than theresults. Click a particular cell in this display mode and Excel will outline other cells referenced in the formula.Press [Ctrl] + tilde (~) to go back to normal display. In the formula you want to find out about, select the cell addresses, and press F9. The highlighted addresses arereplaced by the values of all the cells referenced in the formula. Press Esc to return to normal display. Highlight all cells referenced by a formula. Highlight the cell and press Ctrl-[ (thats Ctrl-open-square-bracket).Excel highlights all the cells referenced by the formula, and moves the current selection to the first of thereferenced cells. Press Enter, and the selection moves to the next referenced cell.SOURCES: Atomic Learning Microsoft ELearning 2013 Quick Start Guides: Microsoft Home Use Purchase Agreement: Contact for more information Windows Essentials 2012/Live Tools: - requiresWindows 7 or 8 – Photo Gallery and Movie Maker do not come pre-installed but can be installed for free Find extra Themes, Wallpapers and Gadgets for Windows 7 & 8 Windows SkyDrive: 7GB of cloud storage: