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10 Smart Phone Tips/Best Practices for Business People Jun 2015

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This presentation was adapted to appeal to novices as well as more experienced users. Presented unconventional uses for the smartphone that can make you feel more in control and achieve greater productivity. Updated for new version of Moovit.

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10 Smart Phone Tips/Best Practices for Business People Jun 2015

  1. 1. June 3, 2015 Presented by My Tech Tutor, Bryna Lee Jacobson 050-7725767 Empowering you to use contemporary technology… It’s EASY when you know how! © 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved 1
  2. 2. © 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved 2
  3. 3. I like to think that I am making my Smartphone smarter, and not the other way around… © 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved 3
  4. 4.  My goal today is to share some tips, techniques and tools that you can use with your Smartphone.  I hope to give you at least one of these moments.  I can do that!  Wait, really? My phone can do that?  That is exactly what I need!  Holy cow! I should do that! 5© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  5. 5. Goals I’m going to introduce some of the ways I use my phone to Keep it (and my data) secure Help me remember stuff Stay on task Feel more productive with less anxiety and stress. 9© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  6. 6. Example Gmail settings 12© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  7. 7. 16© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  8. 8. My First Screen 20© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  9. 9. OurGroceries  Easy to learn  Easy to use  Shareable with others  Multiple lists  Not just for groceries  Use it for all kinds of recurring checklists 21© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  10. 10. Any kind of checklist works well with this app. Especially a recurring list such as: •Getting ready for a trip •A presentation •A client meeting •Training a new employee 22© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  11. 11. Moovit If you take public transportation, Moovit is a great resource. This shows me what bus stops are nearby 23© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  12. 12. If you have ever gotten turned around and wanted to be sure you were going to catch the bus going in the right direction, knowing the bus stop number can be a big help. 24© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  13. 13. There is a bus stop number on the sign and a bus stop number in the app. Voila! No more getting on the bus going in the wrong direction! 25© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  14. 14. 26© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  15. 15. 27© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  16. 16. Once you touch Start ride mode… 28© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  17. 17. You will be asked to select your destination stop. Then Moovit will tell you how many stops there are, show you your progress on the map and specify your estimated arrival time. It tells you when you are 2 stops away, when your stop is next and when to get off the bus. 29© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  18. 18. Google Maps will tell you where to walk. It will talk to you. It can show you your position so you can see if you are walking in the right direction. 30© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  19. 19. Get Taxi It tells you how long until the taxi arrives, who is the driver, with a photo (lets you rate the ride afterwards), shows you the path the taxi is taking on the map. Many excellent and informative features. And no additional charge to call a taxi. 31© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  20. 20. Get Taxi - ‫טקסי‬ ‫גט‬ They seem to have discovered the problem with their translation & changed their name to English 32© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  21. 21. If you drive a car, Pango is a way to pay for parking with your phone. I have no personal experience with this app, but as soon as I get a car, I’m getting Pango! 33© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  22. 22. If you are in business for yourself, and you don’t have a free listing in the Janglo business directory, then you are missing out on an opportunity to market your services 34© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  23. 23. 35© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  24. 24. Evernote This is my favorite app. Evernote helps me keep my sanity because I can file anything and everything away in Evernote and know that I will be able to find it when I need it. 36© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  25. 25. You can file images, audio, websites, articles, scribbles. You can give them reminder dates, so it is a GTD (get things done) solution. You can share notes you make, collaborate. 37© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  26. 26. You can write or draw too. (Just like you would on a cocktail napkin) 38© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  27. 27. I use the label feature extensively. Since I never know how exactly I will be searching for an item, or what aspect I will remember, I include all kinds of triggers. A prime example of how I use Evernote 39© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  28. 28. Clock Sometimes we need a reminder that is truly invasive. Not just a text message or email notification. We need an alarm so we don’t forget to do something important at the appropriate time. What could be simpler than to set an alarm on the phone. Beware! The alarm will sound even if the phone is set to silent! 40© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  29. 29. By the way, these are screenshots from my phone. You can take a screenshot by holding down the power button and the home button at the same time. (whether on iPhone or Android) The home button is in the middle on the bottom. 41© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  30. 30. Hold your home button to see all your open apps and navigate between them or close them if you desire. On the iPhone, it is a double-click on you home button to get the open apps and you can swipe to close them. 42© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  31. 31. The Camera can be very Handy Sometimes I want to make sure that I will find my way, or be able to find an invitation or such and I might lose the piece of paper, or I might not have connectivity when I need it. If I have a photo on my camera, I have a record that I can use as a reference. 43© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  32. 32. The camera on the phone It’s not just for taking photos of people or vacations. I take photos of all kinds of things. Some examples… 1. A sign that I don’t have time to decipher 2. A store that I want to come back to and I want to remember the surroundings 3. An item that I might want to buy later 4. An excerpt from a book I am reading 44© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  33. 33. 5. A label on a food item that I want to investigate before I buy it 6. Something my husband or son might want or be interested in seeing 7. An error message on my computer 8. A person I just met to add their photo when I add them as a contact 9. A medical document that I have to turn in 10.A receipt that will fade over time 45© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  34. 34. I might even take a picture of a recipe on a slip of paper. And annotate it with Skitch. 46© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  35. 35. Edit photos right on your phone. Save them, crop them, apply filters like this one of me. Organize your photos into folders. And back them up to the Cloud using Dropbox or OneDrive or some other service. Presented by Bryna Lee Jacobson, My Tech Tutor | mobile 050-7725767 Empowering you to use contemporary technology It’s EASY when you know how! 47© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  36. 36. Storage and back up in the Cloud. Also Google drive and DropBox. Great way to back up your photos, share large files OneDrive 48© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  37. 37. Possibly you have already had someone share a document or a picture with you using Google Drive… It allows you to view, possibly edit documents and spreadsheets and presentations. Free. Even read a Microsoft Word or Excel document. If you have gmail, you just need to activate it. Google Drive 49© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  38. 38. The icons for my Google groups and WordPress group in this screen shot were added using Add to homescreen. 50© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  39. 39. My last screen. One convenient swipe from the left. My business apps are grouped together. 51© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  40. 40. Base is CRM-customer relationship management- to manage your sales pipeline. It is used to keep track of your customers, clients and prospects and the activities that support your sales and your relationship with them. Base 52© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  41. 41. Use to give electronic receipts to clients (no more carrying around a book of kabalot!) iCount 53© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  42. 42. JBNF events (Jerusalem Business Networking Forum) Meetup 54© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  43. 43. Manage email to subscribers of enewsletters MailChimp 55© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  44. 44. To manage my website I can access my website and blog from here. Capture an inspiration for a post and save it as a draft Wordpress 56© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  45. 45. Genius scan lets me scan and save or email documents on the fly. 57© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  46. 46. SwiftKey 58© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  47. 47. In addition to making typing easier Swype is very good at predicting your words once it gets to know you And you can speak to it, and it will transcribe your words. 59© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  48. 48. I like SwiftKey, but I had to consider whether I wanted to give the access I needed to grant in order to get the benefits. (that is the conundrum with many apps. 61© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  49. 49. IFTTT = IF This, Then That Ingenious. Reminder. Time Saver. Never miss a thing. 65© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  50. 50. IFTTT (If This Then That) This is an app that automates other actions you might need to take. You create “recipes” where something triggers an action. 66© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  51. 51. If A happens, then do B. Here is an example, if the someone posts a picture on Facebook and tags you, save it in your Dropbox. 67© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  52. 52. In closing I hope that I have given you some new ideas and tips for using your smartphone today. And that you have had at least one moment!  Keep it (and my data) secure  Help me remember stuff  Stay on task  Feel more productive with less anxiety and stress. 88© 2015, Bryna Lee Jacobson - www.mytechtutoril.com All rights reserved Presented by My Tech Tutor, Bryna Lee Jacobson 050-7725767 Empowering you to use contemporary technology… It’s EASY when you know how!
  53. 53. If you would like a copy of this presentation and to be added to my mailing list for updates and interesting information I may stumble upon…  Email me at bl@mytechtutoril.com and ask me for the link to the slide presentation  Or give me your business card with your email address on it before we leave today, and write “slide presentation” on the back 89© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved
  54. 54. 90© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

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