Dowdle Nancy 830


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Dowdle Nancy 830

  1. 1. Effective Meetings and Employee Development Nancy Dowdle December 1, 2008 HRD 830
  2. 2. Not Another Meeting! <ul><li>Meetings are a necessary evil </li></ul><ul><li>Meetings are intended to provide information, gather feedback, or varying combinations of both </li></ul><ul><li>Most employees hate meetings and seem them as wastes of time </li></ul><ul><li>A properly planned meeting can not only achieve its purpose but help in employee development! </li></ul>
  3. 3. Tips for Planning a Meeting - Preplan <ul><li>Ask yourself, is a meeting really necessary? Can the outcome be achieved by simpler means (e-mail, phone call)? </li></ul><ul><li>If a meeting is necessary, who needs to attend? Don’t invite frivolous attendees to fill the room! </li></ul><ul><li>If required attendees cancel or cannot attend, postpone the meeting. If a required attendee sends a substitute, make sure the sub can make the same decisions are your required attendee </li></ul>
  4. 4. Tips for Planning a Meeting - Preplan <ul><li>Don’t rely only on your knowledge to know who may need to attend a meeting. Ask attendees who else may need to attend. </li></ul><ul><li>Send out any presentations, charts, or other information that will be used in the meeting ahead of time. Give attendees time to review the info so they will pay attention in the meeting and be prepared with questions/concerns. </li></ul><ul><li>Send out a meeting invite and be certain the purpose of the meeting, meeting time and place, and required attendees is clear. </li></ul>
  5. 5. Tips for Planning a Meeting - Preplan <ul><li>Develop a meeting agenda that is clear and will lead to the desired outcome. </li></ul><ul><li>Be specific enough in your agenda to keep the meeting on track, but be flexible enough to address issues as they arise during the meeting. </li></ul><ul><li>Be sure your agenda can be completed in the time constraints of the meeting </li></ul>
  6. 6. Tips for Planning a Meeting – The Meeting Itself <ul><li>Start the meeting ON TIME! Time is money! </li></ul><ul><li>State any and all ground rules for the meeting up front so attendees are aware (hold all questions, information is confidential, etc.) </li></ul><ul><li>Manage your time wisely. If you arranged for a half hour meeting, do not hold a three hour meeting instead. If your meeting is going to run over, schedule a follow-up meeting. </li></ul><ul><li>Allow time for questions when planning your meeting agenda. </li></ul>
  7. 7. Tips for Planning a Meeting – Evaluation and Follow-up <ul><li>Schedule time at the end of your meeting for employee evaluations of the meeting </li></ul><ul><li>Follow-up with employees to ensure that assigned action items are completed by deadlines given to be certain your meeting was not a waste of everyone’s time. </li></ul>
  8. 8. Employee Development & Meetings <ul><li>According to Abraham Maslow, individuals all have certain needs they are looking to fulfill </li></ul><ul><li>These needs include basic needs (food, clothing, shelter), and higher being needs (order, esteem, belonging) </li></ul><ul><li>Meetings can actually help to satisfy some of these human needs and aide in employee development! </li></ul>
  9. 9. Employee Development & Meetings <ul><li>Meetings can help employees see their greater purpose in the company </li></ul><ul><li>Meetings can provide recognition for a job well done and satisfy esteem needs. </li></ul><ul><li>Meetings can give employees access to information that is vital to their jobs and therefore provide security and comfort. </li></ul><ul><li>Meetings can give employees a venue to express their opinions and expertise providing camaraderie and a sense of belonging. </li></ul>
  10. 10. Conclusion <ul><li>Meetings don’t have to be a waste of time </li></ul><ul><li>Preplanning is important </li></ul><ul><li>Keep to the agenda and value employee feedback </li></ul><ul><li>Effective and efficient meetings can provide opportunities for employee growth and development </li></ul>