Going Paperless

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This presentation outlines tools and resources for Going Paperless with a Mac and iOS devices.

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  • Environment - every little bit helps to sustain and reduce.\nOrganization - with digital tools, much easier file management and search-ability\nSecurity - much easier to backup digital files than paper copies, less expensive off-site storage options\n
  • Environment - every little bit helps to sustain and reduce.\nOrganization - with digital tools, much easier file management and search-ability\nSecurity - much easier to backup digital files than paper copies, less expensive off-site storage options\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • - Don’t necessarily feel like you have to go back in history and digitize everything\n- Make the effort to change your habits (can you email it instead of mailing?)\n- What hardware do you need?\n- Naming and file organization system (tags?)\n- Backup, Backup, Backup\n- Focus on the important items\n- Shredding is a great tool!\n
  • Multiple tools available to us - which one will work better for you?\n
  • Features to look for in a printer - items such as OCR, continuous scanning, document feeders, and overall speed are important considerations.\n
  • Features to look for in a printer - items such as OCR, continuous scanning, document feeders, and overall speed are important considerations.\n
  • Features to look for in a printer - items such as OCR, continuous scanning, document feeders, and overall speed are important considerations.\n
  • Features to look for in a printer - items such as OCR, continuous scanning, document feeders, and overall speed are important considerations.\n
  • Features to look for in a printer - items such as OCR, continuous scanning, document feeders, and overall speed are important considerations.\n
  • NeatReceipts - Software and Hardware solution ($199.95+)\nCanon - range from portable to workgroup solutions, quiet operation, download stacks of papers at a time\nFujitsu - Been around for awhile in this genre, range from portable to workstation\nBrother - ~$150\nKodak - higher end, professional needs (heftier price tag)\n
  • NeatReceipts - Software and Hardware solution ($199.95+)\nCanon - range from portable to workgroup solutions, quiet operation, download stacks of papers at a time\nFujitsu - Been around for awhile in this genre, range from portable to workstation\nBrother - ~$150\nKodak - higher end, professional needs (heftier price tag)\n
  • NeatReceipts - Software and Hardware solution ($199.95+)\nCanon - range from portable to workgroup solutions, quiet operation, download stacks of papers at a time\nFujitsu - Been around for awhile in this genre, range from portable to workstation\nBrother - ~$150\nKodak - higher end, professional needs (heftier price tag)\n
  • NeatReceipts - Software and Hardware solution ($199.95+)\nCanon - range from portable to workgroup solutions, quiet operation, download stacks of papers at a time\nFujitsu - Been around for awhile in this genre, range from portable to workstation\nBrother - ~$150\nKodak - higher end, professional needs (heftier price tag)\n
  • NeatReceipts - Software and Hardware solution ($199.95+)\nCanon - range from portable to workgroup solutions, quiet operation, download stacks of papers at a time\nFujitsu - Been around for awhile in this genre, range from portable to workstation\nBrother - ~$150\nKodak - higher end, professional needs (heftier price tag)\n
  • How well does it talk to other apps (email, photo library, cloud storage)?\nHow does it communicate with your computer?\nWhat types of flexibility does it give you with file types?\nDo they offer the settings you need (OCR, dpi, etc.)?\n
  • How well does it talk to other apps (email, photo library, cloud storage)?\nHow does it communicate with your computer?\nWhat types of flexibility does it give you with file types?\nDo they offer the settings you need (OCR, dpi, etc.)?\n
  • How well does it talk to other apps (email, photo library, cloud storage)?\nHow does it communicate with your computer?\nWhat types of flexibility does it give you with file types?\nDo they offer the settings you need (OCR, dpi, etc.)?\n
  • How well does it talk to other apps (email, photo library, cloud storage)?\nHow does it communicate with your computer?\nWhat types of flexibility does it give you with file types?\nDo they offer the settings you need (OCR, dpi, etc.)?\n
  • How well does it talk to other apps (email, photo library, cloud storage)?\nHow does it communicate with your computer?\nWhat types of flexibility does it give you with file types?\nDo they offer the settings you need (OCR, dpi, etc.)?\n
  • Scanner Pro - accepts multipage documents, Dropbox, MobileMe, WebDav, image processing tools\nDocScanner - OCR functionality, Evernote, Dropbox, MobileMe, WebDav, WiFi sync\nJotNot Scanner Pro - multipage support, integrates with photo library, iDisk, Evernote, Dropbox, share as PDF to other apps\nBanks - a simple way to potentially reduce other clutter\n
  • Scanner Pro - accepts multipage documents, Dropbox, MobileMe, WebDav, image processing tools\nDocScanner - OCR functionality, Evernote, Dropbox, MobileMe, WebDav, WiFi sync\nJotNot Scanner Pro - multipage support, integrates with photo library, iDisk, Evernote, Dropbox, share as PDF to other apps\nBanks - a simple way to potentially reduce other clutter\n
  • Scanner Pro - accepts multipage documents, Dropbox, MobileMe, WebDav, image processing tools\nDocScanner - OCR functionality, Evernote, Dropbox, MobileMe, WebDav, WiFi sync\nJotNot Scanner Pro - multipage support, integrates with photo library, iDisk, Evernote, Dropbox, share as PDF to other apps\nBanks - a simple way to potentially reduce other clutter\n
  • Scanner Pro - accepts multipage documents, Dropbox, MobileMe, WebDav, image processing tools\nDocScanner - OCR functionality, Evernote, Dropbox, MobileMe, WebDav, WiFi sync\nJotNot Scanner Pro - multipage support, integrates with photo library, iDisk, Evernote, Dropbox, share as PDF to other apps\nBanks - a simple way to potentially reduce other clutter\n
  • Scanner Pro - accepts multipage documents, Dropbox, MobileMe, WebDav, image processing tools\nDocScanner - OCR functionality, Evernote, Dropbox, MobileMe, WebDav, WiFi sync\nJotNot Scanner Pro - multipage support, integrates with photo library, iDisk, Evernote, Dropbox, share as PDF to other apps\nBanks - a simple way to potentially reduce other clutter\n
  • Similar options to iOS devices. Some scanners have bundled software, others allow you to use whatever software you might like.\nDon’t forget that Image Capture and the Finder might be enough!\n
  • Similar options to iOS devices. Some scanners have bundled software, others allow you to use whatever software you might like.\nDon’t forget that Image Capture and the Finder might be enough!\n
  • Similar options to iOS devices. Some scanners have bundled software, others allow you to use whatever software you might like.\nDon’t forget that Image Capture and the Finder might be enough!\n
  • Similar options to iOS devices. Some scanners have bundled software, others allow you to use whatever software you might like.\nDon’t forget that Image Capture and the Finder might be enough!\n
  • Similar options to iOS devices. Some scanners have bundled software, others allow you to use whatever software you might like.\nDon’t forget that Image Capture and the Finder might be enough!\n
  • Cloud storage options provide the mobility/flexibility. Evernote adds tagging, references, and OCR support.\nDEVONthink - Personal to Professional versions, Advanced Finder with tagging, sorting, filtering, and smart groupings\nDocScanner - adds feature of taking regular still photos and making them usable as digital documents via advanced image processing. OCR capabilities, Evernote support.\nPaperless - integrates with many scanners, including Image Capture. Advanced Finder capabilities\nIncluded - nearly all have their own software to utilize (good?)\n
  • Cloud storage options provide the mobility/flexibility. Evernote adds tagging, references, and OCR support.\nDEVONthink - Personal to Professional versions, Advanced Finder with tagging, sorting, filtering, and smart groupings\nDocScanner - adds feature of taking regular still photos and making them usable as digital documents via advanced image processing. OCR capabilities, Evernote support.\nPaperless - integrates with many scanners, including Image Capture. Advanced Finder capabilities\nIncluded - nearly all have their own software to utilize (good?)\n
  • Cloud storage options provide the mobility/flexibility. Evernote adds tagging, references, and OCR support.\nDEVONthink - Personal to Professional versions, Advanced Finder with tagging, sorting, filtering, and smart groupings\nDocScanner - adds feature of taking regular still photos and making them usable as digital documents via advanced image processing. OCR capabilities, Evernote support.\nPaperless - integrates with many scanners, including Image Capture. Advanced Finder capabilities\nIncluded - nearly all have their own software to utilize (good?)\n
  • Cloud storage options provide the mobility/flexibility. Evernote adds tagging, references, and OCR support.\nDEVONthink - Personal to Professional versions, Advanced Finder with tagging, sorting, filtering, and smart groupings\nDocScanner - adds feature of taking regular still photos and making them usable as digital documents via advanced image processing. OCR capabilities, Evernote support.\nPaperless - integrates with many scanners, including Image Capture. Advanced Finder capabilities\nIncluded - nearly all have their own software to utilize (good?)\n
  • Cloud storage options provide the mobility/flexibility. Evernote adds tagging, references, and OCR support.\nDEVONthink - Personal to Professional versions, Advanced Finder with tagging, sorting, filtering, and smart groupings\nDocScanner - adds feature of taking regular still photos and making them usable as digital documents via advanced image processing. OCR capabilities, Evernote support.\nPaperless - integrates with many scanners, including Image Capture. Advanced Finder capabilities\nIncluded - nearly all have their own software to utilize (good?)\n
  • Demo Finder tools (Color Labels, Spotlight comments, Smart Searches)\nDemo Automator actions (Print Plugins, Image Capture, Services)\nDemo Evernote\n
  • Going Paperless

    1. 1. GOING PAPERLESSTools and Resources to “Go Green,” both now and into the future
    2. 2. WORKSHOP OVERVIEW • Why? • How? • With What?
    3. 3. WHY?The Environment
    4. 4. WHY?The Environment Organization
    5. 5. WHY?The Environment Organization Security
    6. 6. HOW?
    7. 7. HOW?• Start with current incoming papers
    8. 8. HOW?• Start with current incoming papers• Consciously choose to not use your printer
    9. 9. HOW?• Start with current incoming papers• Consciously choose to not use your printer• Decide what to use for scanning
    10. 10. HOW?• Start with current incoming • Plan how you will find them later papers• Consciously choose to not use your printer• Decide what to use for scanning
    11. 11. HOW?• Start with current incoming • Plan how you will find them later papers • Have a great backup plan• Consciously choose to not use your printer• Decide what to use for scanning
    12. 12. HOW?• Start with current incoming • Plan how you will find them later papers • Have a great backup plan• Consciously choose to not use your printer • Ignore temporary files• Decide what to use for scanning
    13. 13. HOW?• Start with current incoming • Plan how you will find them later papers • Have a great backup plan• Consciously choose to not use your printer • Ignore temporary files• Decide what to use for scanning • Shred vs. Scan
    14. 14. WITH WHAT?Hardware iOS Apps Mac Apps
    15. 15. FEATURESHardware
    16. 16. FEATURES Portability vs. FunctionalityHardware
    17. 17. FEATURES Portability vs. Functionality SpeedHardware
    18. 18. FEATURES Portability vs. Functionality Speed Paper typesHardware
    19. 19. FEATURES Portability vs. Functionality Speed Paper types SpeedHardware
    20. 20. FEATURES Portability vs. Functionality Speed Paper types SpeedHardware Included Software/Drivers
    21. 21. PRODUCTSHardware
    22. 22. PRODUCTS NeatReceiptsHardware
    23. 23. PRODUCTS NeatReceipts Canon imageFormula SeriesHardware
    24. 24. PRODUCTS NeatReceipts Canon imageFormula Series Fujitsu ScanSnap SeriesHardware
    25. 25. PRODUCTS NeatReceipts Canon imageFormula Series Fujitsu ScanSnap Series Brother DSmobile 600Hardware
    26. 26. PRODUCTS NeatReceipts Canon imageFormula Series Fujitsu ScanSnap Series Brother DSmobile 600Hardware Kodak Scanners
    27. 27. FEATURESiOS Apps
    28. 28. FEATURES PriceiOS Apps
    29. 29. FEATURES Price Integration with other AppsiOS Apps
    30. 30. FEATURES Price Integration with other Apps Integration with ComputeriOS Apps
    31. 31. FEATURES Price Integration with other Apps Integration with Computer File TypesiOS Apps
    32. 32. FEATURES Price Integration with other Apps Integration with Computer File TypesiOS Apps Settings
    33. 33. PRODUCTSiOS Apps
    34. 34. PRODUCTS Scanner Pro ($6.99)iOS Apps
    35. 35. PRODUCTS Scanner Pro ($6.99) DocScanner ($1.99)iOS Apps
    36. 36. PRODUCTS Scanner Pro ($6.99) DocScanner ($1.99) JotNot Scanner Pro ($.99)iOS Apps
    37. 37. PRODUCTS Scanner Pro ($6.99) DocScanner ($1.99) JotNot Scanner Pro ($.99) Chase Mobile (FREE)iOS Apps
    38. 38. PRODUCTS Scanner Pro ($6.99) DocScanner ($1.99) JotNot Scanner Pro ($.99) Chase Mobile (FREE)iOS Apps USAA Mobile (FREE)
    39. 39. FEATURESMac Apps
    40. 40. FEATURES PriceMac Apps
    41. 41. FEATURES Price OptionsMac Apps
    42. 42. FEATURES Price Options Integration with ComputerMac Apps
    43. 43. FEATURES Price Options Integration with Computer Integration with iOS AppsMac Apps
    44. 44. FEATURES Price Options Integration with Computer Integration with iOS AppsMac Apps Integration with Hardware
    45. 45. PRODUCTSMac Apps
    46. 46. PRODUCTS Evernote/Dropbox/MobileMeMac Apps
    47. 47. PRODUCTS Evernote/Dropbox/MobileMe DEVONthink ($49.95-$149.95)Mac Apps
    48. 48. PRODUCTS Evernote/Dropbox/MobileMe DEVONthink ($49.95-$149.95) DocScanner ($14.99)Mac Apps
    49. 49. PRODUCTS Evernote/Dropbox/MobileMe DEVONthink ($49.95-$149.95) DocScanner ($14.99) Paperless ($49.95)Mac Apps
    50. 50. PRODUCTS Evernote/Dropbox/MobileMe DEVONthink ($49.95-$149.95) DocScanner ($14.99) Paperless ($49.95)Mac Apps Included Software/Drivers
    51. 51. WITH WHAT?Hardware iOS Apps Mac Apps

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