Lesson 1 sharing and maintaining documents

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Lesson 1 sharing and maintaining documents

  1. 1. SHARIN GAND MAINTAINING DOCUMENT 1
  2. 2. APPLYING DIFFERENT VIEWS Objective 1: 2
  3. 3. Document Zoom Step 1: On the View Tab click Zoom Step 2: Choose the Zoom option from the pop up window 3
  4. 4. Try It! Using the Word Lesson 1 Document complete the following: • Zoom the document to 83% 4
  5. 5. Document Zoom One page zooms your document so one entire page fits on the screen Two pages zooms your document so you can see two pages of the document at once Page width changes the page zoom so the page fills the entire width of the application 5
  6. 6. Try It! Using the Word Lesson 1 Document complete the following: • View the document using One Page • View the document using Two Pages • View the document using Page Width 6
  7. 7. Arranging Windows Step 1: On the View Tab click Arrange All Step 2: Word will automatically fit all open windows to your screen 7
  8. 8. Try It! Using the Word Lesson 1 Document complete the following: 8
  9. 9. Open Document in New Window Step 1: Click View then click New Window, this will open a second copy of the same document in a new window 9
  10. 10. Try It! Using the Word Lesson 1 Document complete the following: • Open a second copy of this same document, keep both documents open 10
  11. 11. Splitting Windows Step 1: On the View Tab click Split Step 2: Word will automatically split your screen allowing you to view separate parts of the same document 11
  12. 12. Try It! Using the Word Lesson 1 Document complete the following: • Split the screen to view two sections of the document at the same time. • Click in the same location to turn split screen off 12
  13. 13. View Side by Side Step 1: On the View Tab click View Side by Side Step 2: Choose the document you want to compare to your current document and click ok Step 3: Compare two versions of a document or two separate documents side by side. 13
  14. 14. Try It! Using the Word Lesson 1 Document complete the following: • View your two open documents side by side 14
  15. 15. Synchronous Scrolling Step 1: After viewing two documents side by side, click on the View Tab click View Side by Side Step 2: Scroll through the document, and both documents will scroll simultaneously 15
  16. 16. Try It! Using the Word Lesson 1 Document complete the following: • Apply synchronous scrolling and scroll through the two documents at the same time 16
  17. 17. Switching Windows Step 1: Click View then click Switch Window, and choose the open document you wish to view 17
  18. 18. Try It! Using the Word Lesson 1 Document complete the following: • Switch between your two open documents, using the command on the View Tab 18
  19. 19. Document Views Step 1: Click View then choose one of the different document views available. 19
  20. 20. Try It! Using the Word Lesson 1 Document complete the following: • View your document using each of the document views. 20
  21. 21. APPLY PROTECTION TO A DOCUMENT Objective 2: 21
  22. 22. Restricting Editing Step 1: Click Review then choose Restrict Editing Step 2: Choose your type of restrictions from the options Step 3: Click Yes, Start Enforcing Protection (You can also click File> Info> Restrict Editing to complete this process in Backstage View) 22
  23. 23. Try It! Using the Word Lesson 1 Document complete the following: • Restrict Editing by choosing the option Tracked Changes • Enforce protection by using the password: password 23
  24. 24. Password Protect Document Step 1: Click File > Info> Protect Document Step 1: Click Encrypt with Password Step 3: Type a password, and click OK 24
  25. 25. Try It! Using the Word Lesson 1 Document complete the following: Stop the protection previously enabled Using Backstage View apply password protection to the document using the password: password 25
  26. 26. Mark a Document as Final Step 1: Click File > Info> Protect Document Step 1: Mark as Final Step 3: Type a password, and click OK 26
  27. 27. Try It! Using the Word Lesson 1 Document complete the following: • Mark your document as final • Save the document in your documents folder as “LastName_Word_Lesson1” 27
  28. 28. MANAGING DOCUMENT VERSIONS Objective 3: 28
  29. 29. Recover/ Delete Draft Step 1: Click File to enter Backstage View Step 2: Choose Info Step 3: Click Manage Versions 29
  30. 30. SHARE DOCUMENTS Objective 4: 30
  31. 31. Sharing Documents Click File to Enter Backstage View Click Save & Send to enter sharing options Choose the option for how you plan to share the document 31
  32. 32. Try It! Using the Word Lesson 1 Document complete the following: • Publish your document as a blog post. • Choose register later when prompted 32
  33. 33. Compatibility Checker Click File to Enter Backstage View Click Info Click Check for Issues Click Check Compatibility 33
  34. 34. Compatibility Mode Click File to Enter Backstage View Click Info Click Convert 34
  35. 35. Try It! Using the Word Lesson 1 Document complete the following: • Convert the document to enable features disabled by compatibility mode 35
  36. 36. SAVING DOCUMENTS Objective 5: 36
  37. 37. Save a Document Click File to Enter Backstage View Click Save As Choose your Saving Location Name Your File Chose the File Type Click Save 37
  38. 38. Try It! Using the Word Lesson 1 Document complete the following: • Save your document as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1 38
  39. 39. APPLYING TEMPLATES TO A DOC Objective 6: 39
  40. 40. Applying Templates Click File to Enter Backstage View Click New Choose an Existing Template Or Search on Office.com Click Create 40
  41. 41. Try It! Create a New Template: • Save your new template as a PDF. Save it your Documents Folder. Name the File LastName_Word_Lesson1Template 41
  42. 42. LESSON 1: SHARING & MAINTAINING DOCUMENTS You have reached the end of: 42

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