Secrets of the DSpace Submission Form

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Learn how your DSpace repository submissions can be easier for you and your content contributors. By modifying your submission configuration you can use these not-so-obvious hints to improve the quality of information in your repository as well as minimizing the time it takes to complete a submission. Topics:

Collection templates: pre-filling certain metadata fields on a per collection basis.
Reviewer only fields: option to qualify fields in input forms to have them only visible for reviewers in the workflow
Type based submission: inclusion of certain metadata fields in the form, based on a selected submission type
Modifying your lists of dropdown values (the lists that are included at the bottom of input-forms.xml)
Working with hierarchical controlled vocabularies (the XML based subject categories)
Enabling LC Name authority control for author values
Collection based Input forms: duplicating an input-forms configuration & showing the match between an input-forms config and a collection
Simple embargo & private item state

Published in: Technology

Secrets of the DSpace Submission Form

  1. 1. Secrets of the Submission Form Bram Luyten www.atmire.com
  2. 2. WHAT FOLLOWS IS NOT ACTUALLY A SECRET Most of this is in the docs http://www.flickr.com/photos/28958738@N06/8455870586/
  3. 3. OUTLINE Collection Templates Field visibility setting Publication type based fields Dropdown options Hierarchical taxonomies External Authority Integration Collection based forms Embargo settings
  4. 4. COLLECTION ITEM TEMPLATES Definition of pre-filled metadata fields in the submission form Collection based
  5. 5. COLLECTION ITEM TEMPLATES
  6. 6. FIELD VISIBILITY SETTING Show fields only during submit or workflow Use case examples Fields that should only be accessible to reviewers Fields that should only be accessible to submitters https://wiki.duraspace.org/display/DSDOC4x/Submission+User +Interface#SubmissionUserInterface-FormsandPages
  7. 7. FIELD VISIBILITY SETTING Accepted values are “submit” and “workflow”
  8. 8. PUBLICATION TYPE BASED FIELDS Show fields only for specific types of content Use case example Specific contributor fields that only apply to ETDs https://wiki.duraspace.org/display/DSDOC4x/Submission+User+Interface
  9. 9. PUBLICATION TYPE BASED FIELDS Type binding in input-forms.xml https://wiki.duraspace.org/display/DSDOC4x/Submission+User+Interface
  10. 10. DROPDOWN OPTIONS Modify the standard lists of DSpace dropdown options Use case examples We’re not tracking particular identifiers Certain content types are not allowed https://wiki.duraspace.org/display/DSDOC4x/Authority+Control+of+Metadata+Values
  11. 11. DROPDOWN OPTIONS Any “pair” that is useless in the context of your repository can be safely deleted.
  12. 12. HIERARCHICAL TAXONOMIES Add your own hierarchical taxonomies https://wiki.duraspace.org/display/DSDOC4x/Authority+Control+of+Metadata+Values
  13. 13. HIERARCHICAL TAXONOMIES Swedish Research Subject Categories default
  14. 14. HIERARCHICAL TAXONOMIES Compiling your own taxonomies in XML dspace/config/controlled-vocabularies/srsc.xml
  15. 15. HIERARCHICAL TAXONOMIES Linking your taxonomy to a field in input-forms
  16. 16. EXTERNAL AUTHORITY INTEGRATION DSpace can perform live lookup in the Library of Congress Names service (OCLC) https://wiki.duraspace.org/display/DSDOC4x/Authority+Control+of+Metadata+Values
  17. 17. REPRESENTATION IN METADATA Together with this external authority key, also a confidence value is being stored
  18. 18. DOES THIS REALLY WORK?
  19. 19. COLLECTION BASED FORMS Every collection can have a different configuration Use case examples Content-type based collections User-persona based collections https://wiki.duraspace.org/display/DSDOC4x/Submission+User+Interface
  20. 20. FORM MAP AND FORM NAME By default, all collections use the same form
  21. 21. FORM DEFINITIONS By default, all collections use the same form
  22. 22. SIMPLE EMBARGO SETTINGS - ITEM https://wiki.duraspace.org/display/DSDOC4x/Embargo
  23. 23. SIMPLE EMBARGO SETTINGS - FILE https://wiki.duraspace.org/display/DSDOC4x/Embargo
  24. 24. ADVANCED EMBARGO SETTINGS
  25. 25. PRIVATE ITEM STATUS Discovery is aware of the item policies. The old browse and search are not. As an intermediate step, the private item status was introduced to keep items out of search, browse and discovery indexes.
  26. 26. Questions? www.atmire.com

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