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Extend the Power of Your ERP with Sage Sales Tax & Document Management

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Check out the slides from this BrainSell webinar to learn how you can streamline your business processes and improve productivity right from within your Sage ERP.

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Extend the Power of Your ERP with Sage Sales Tax & Document Management

  1. 1. Extend the Power of Your Sage ERP April 16, 2019
  2. 2. Housekeeping • 45-minute presentation with Q&A at the end • Type questions into the "question box" to submit them throughout the presentation • We'll send a copy of the deck and recording of the webinar in follow-up emails after the event #LearningWithBrainSell
  3. 3. Presenters #LearningWithBrainSell Tom Bemiller Avalara Laura Lechien Altec Kellie Pitt BrainSell
  4. 4. Agenda  About BrainSell  How to make tax compliance easier with Sage Sales Tax  Going paperless & improving document management with DocLink  Live Q&A #LearningWithBrainSell
  5. 5. About BrainSell • 25 years in business • Unbiased business consultants • Specialize in end-to-end business software and services including, ERP, marketing automation, CRM, business intelligence, and more • We help you thrive by solving your business challenges with guidance and technology. #LearningWithBrainSell
  6. 6. Tom Bemiller Strategic Alliance Manager Avalara 610-696-8811 tom.bemiller@Avalara.com 4/16/19
  7. 7. ©Avalara. Confidential and proprietary. The state of our states States are increasing enforcement (e.g. audits) While the U.S. economy grows, state sales tax collection lags Risk 7 States are losing $24 billion from uncollected tax on ecommerce sales* Sales tax makes up 47% of total state revenue. Source: US Census Bureau: Finance – Survey of State Government Tax Collections at www.census.gov/govs/statetax * National Retail Federation Total State Government tax collections Total selective sales taxes 16.6% General sales and gross receipts taxes 30.5%
  8. 8. Rates are just the tip of the iceberg… © Avalara CONFIDENTIAL & PROPRIETARY 8 Tax calculations Nexus Product taxability Exemption certificates Audit readiness State & local tax prep and filing Jurisdiction assignment Rates “Any efforts spent on sales and use tax compliance and related activities are non-revenue generating.” Jennifer Mesiano IT DIRECTOR, WALTON SIGNAGE
  9. 9. © Avalara CONFIDENTIAL & PROPRIETARY 9 The Nexus Challenge Own / lease real property1 Field sales / service staff2 Inventory location3 Affiliates4 Economic nexus5 Multi-state locations Maintenance / service / repairs Hosted data centers Charge licenses / royalty / fees Direct or on-line sales Tradeshows Manufacturer’s reps Investors / board meetings Marketing / web advertising
  10. 10. “Because the physical presence of Quill is unsound and incorrect, Quill Corp. v. North Dakota, 504 U.S. 298, and National Bellas Hess, Inc. v. Department of Revenue of Ill., 386 U.S. 753, are overturned.” SOUTH DAKOTA VS. WAYFAIR, INC., ET AL. NO. 17-494. ARGUED APRIL 17, 2018 – DECIDED JUNE 21, 2018
  11. 11. South Dakota asked the U.S. Supreme Court to overturn its long-standing physical presence rule (Quill Corp. v. North Dakota) for determining when a state can make remote sellers collect sales tax. The Supreme Court ruled in favor of South Dakota on June 21, 2018. South Dakota is granted authority to impose sales tax obligations on out-of-state transactions. ©Avalara. Confidential and proprietary. 11 What was South Dakota vs. Wayfair, Inc. about?
  12. 12. W H AT I S I T ? ECONOMIC NEXUS Economic nexus is a tax collection obligation imposed on sellers based on their level of economic activity within a state. Unlike physical presence, it is based entirely on sales revenue, transaction volume, or both. Like most sales tax laws, economic nexus criteria vary by state. All aim to level the playing field between non-collecting out-of-state sellers and brick-and-mortar businesses. 12
  13. 13. ©Avalara. Confidential and proprietary. 13 States enforcing economic nexus starting: July 1, 2018 – Hawaii, Kentucky, Vermont September 1, 2018 - Mississippi October 1, 2018 – Alabama, Illinois, Minnesota, North Dakota, Washington, Wisconsin November 1, 2018 – North Carolina December 1, 2018 – Connecticut January 1, 2019 – Georgia, Iowa, Nebraska, Utah April 1, 2019 – California Next Quarter – Rhode Island, Virginia, Pennsylvania, New Mexico, Vermont All of these states have different statutory start dates and thresholds. See our online grid for updates. States in action post-ruling Remote seller nexus by state as of January 17, 2019 Prepare your business for this new wave of changes
  14. 14. 7.85% 4.35% 4.35% 6.85% 7.72% 7.35% 5.10% 80111 Taxes Represented: 2.9% Colorado State .25% Arapahoe County 1.0% Douglas County 3.5% Englewood City 3.0% Greenwood Village City 2.5% Centennial City 1.0% Regional Transport District .10% Football District .10% Science and Cultural District 16,000+ U.S. jurisdictions1 Boundaries may overlap2 Zip code –based jurisdiction assignment is inaccurate 3 The Jurisdiction Assignment Challenge © Avalara CONFIDENTIAL & PROPRIETARY 8 150+ million mailing addresses 11,000+ jurisdictional rules 35,000+ sales / use / rental tax rates ~ 30 M product / service exemptions 750,000+ buyer / seller exemptions
  15. 15. © Avalara CONFIDENTIAL & PROPRIETARY 8 The Product Taxability Challenge Tree Trimming in California Taxable With Lights Exempt Labor Only Snow Removal in Midwest Taxable Ohio Exempt Illinois Bagels in New York Taxable Sliced Bagel Exempt Whole Bagel Takeout in Colorado Taxable Straws, Cup Lids Exempt Cups Candy Bars in Indiana Taxable Nestle Crunch Exempt Kit Kat, Twix Donuts in Texas Taxable <5 Exempt >6 Product definitions vary by jurisdiction1 Complex product-based tax exemptions and special rates2 Taxability may vary based on how the product is used3
  16. 16. The Exemption Certificate Challenge © Avalara CONFIDENTIAL & PROPRIETARY 16 Employees are not trained to validate them properly2 Employees find it difficult to collect them1 Certificate retrieval is time consuming and hard3 A single missing certificate could cost much more than the taxes you failed to collect 4
  17. 17. 12 The State & Local Tax Prep and Filing Challenge Managing the filing calendar1 Aggregating information across multiple billing systems2 Responding to state tax notices3 Spending too much time on prep and filing vs. higher valued projects 4
  18. 18. Avalara Sales Tax Suite ©Avalara. Confidential and proprietary. End-to-end sales tax automation CertCapture exemption management Customer info Returns managed filing Research tax rates, boundaries, and rules 27 AvaTax tax calculation ERP, ecommerce, POS, billing Your systems CertificatesRequest Transaction info Taxes Returns, remittances Research filing rules, forms Your customers Government
  19. 19. Reasons for considering a Tax Service 19  Adding new locations  New CFO, controller, executive  New systems (ERP, POS, ecommerce, CRM)  Software upgrades (ERP)  Acquisition  Growth (staffing, new states, sales team, new products)  Influx of capital (IPO, VC)  Audit or having customers audited
  20. 20. Reminders: Key Items: What is the impact on businesses like mine? What do I need to do? When do I need to do it? Avalara and Brainsell can help. - It starts with a conversation about your business needs.
  21. 21. Taking Everything Digital Go Paperless with DocLink Automate AP and Beyond LAURA LECHIEN, SALES DIRECTOR
  22. 22. DIGITAL TRANSFORMATION IS HAPPENING Connecting People, Processes & Data for Competitive Advantage
  23. 23. capture process deliver retrieve print capture automated import barcode OCR email scan smart forms automated routing workflow fax file copy FTP print email ERP 2-way sync mobile app smart client web client DocLink | Connecting People, Processes & Data
  24. 24. DocLink often begins in AP because of all the Paper
  25. 25. WHY AUTOMATE ACCOUNTS PAYABLE? Metrics Traditional Processing Your Savings w/ AP Automation Cost to process a single invoice (all inclusive cost) $15.38 $2.87 Time to process a single invoice 17.1 days 3.9 days Invoice exception rate 19.5% 11.2% % of invoices processed “straight- through” 16.1% 57.1% % of suppliers that submit invoices electronically 12.6% 47.3% % of invoices linked to a PO 52.3% 70% Source: Ardent Partners
  26. 26. AP AUTOMATION Invoice Open Mail PO Route Mail Code Approve Budget Accountin g System Entry Promote to GL Check Invoice Filed Research
  27. 27. BENEFITS • Eliminates 100% of paper invoices • Reduces approval times from weeks to days/hours Code Approve Promote to GL Deliver to ERP (Sage/Intacct)
  28. 28. Examples
  29. 29. INVOICE TO PAY PROCESS WITH DOCLINK 1. AP TEAM REVIEWS & ROUTES INVOICE 2. DOCLINK AUTOMATICALLY ROUTE INVOICE FOR APPROVAL ERP 3. AUTOMATICALLY IMPORT INVOICES IN ERP AP ISSUES PAYMENT 4. PAYMENT ISSUED IN ERP AP INVOICE & PAYMENT ARCHIVED IN DOCLINK 5. ELECTRONIC ARCHIVAL OF DOCUMENTS
  30. 30. APPROVALS FROM YOUR MOBILE DEVICE AND EMAIL
  31. 31. ERM Capture
  32. 32. AP Automation Customer Successes
  33. 33. Customer Evidence: Audits Compliancy Publishing Company $110,000 in Penalty
  34. 34. Supermarket Chain Eliminated paper and repurposed workforce Customer Evidence: AP Automation
  35. 35. Case Study • Lack of visibility, tracking & manual processing of AP invoices and Expense reports. • Need centralized storage of document & accessibility due to multiple companies and departments • No access to documents within ERP Challenge • Implemented the entire DocLink suite Enterprise-wide starting in Accounts Payable Solution • Accountability of timely approval • Take advantage of early discounts • Quick reimbursement of expense reports Results Next Steps: Expanding DocLink to their Claims Department
  36. 36. How DocLink Can Impact EVERYONE in Your Organization
  37. 37. DocLinkOpportunities HUMAN RESOURCES QUOTE TO CHECK/ SALES ORDER PROCESSING FIELD SERVICE CONTRACT MANAGEMENT CERTIFICATION COMPLIANCE ASSET & EQUIPMENT TRACKING EXPENSE REPORTS CERTIFICATIO N COMPLIANCE FIELD SERVICE HUMAN RESOURCES SOP CONTRACTS ASSET TRACKING EXPENSE REPORTS $
  38. 38. Are you ready to Take Everything DIGITAL?
  39. 39. Q&A #LearningWithBrainSell
  40. 40. Thank You For Joining Us! Ready to Extend the Power of Your Sage ERP? Email kpitt@brainsell.net to get started! *** www.brainsell.net | (866) 356-2654 #LearningWithBrainSell

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