Creating a SWIS Summary Report 1 2010

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Creating a SWIS Summary Report 1 2010

  1. 1. Creating a SWIS Summary Report for Problem Solving What is the purpose of the SWIS Summary Report? • To jump start the problem solving discussion that leads to (a) solution development, (b) defined goals, and (c) implementation and evaluation planning. What general questions should guide the content of the SWIS Summary Report? • How are we doing as compared to schools our size across the nation? • Do we have a problem? • Are there trends, peaks, patterns to use for problem solving? • What is the precise nature of the problem? • What is the problem? Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  2. 2. Creating a SWIS Summary Report for Problem Solving • Where is the problem occurring? • When is the problem occurring? • Who is contributing to the problem? • Why is the problem occurring? • What is the status of previous problems? • Do we still have a problem? Are there trends, peaks, patterns to use for problem solving? • What is the precise nature of the problem?  What is the problem?  Where is the problem occurring?  When is the problem occurring? Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  3. 3. Creating a SWIS Summary Report for Problem Solving  Who is contributing to the problem?  Why is the problem occurring? Who creates the SWIS Summary Report? • The data analyst and/or back up data analyst When should the summary report be created? • Ideally, the report should be created the day prior to the meeting, but if that is not an option, the report should be created during the week of the meeting. Regularly ensure that the data entry schedule fits the needs of the reporting cycle. What reports are useful? • Two summary reports are useful for getting started, for answering the general questions, and for generating more questions to ask of the data. 1. A summary to review the status of current trends and patterns Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  4. 4. Creating a SWIS Summary Report for Problem Solving 2. A summary to review the status of previously identified problems Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  5. 5. Creating a SWIS Summary Report for Problem Solving How are those reports created? For each report, report the type of data needed for analysis, consistently on all tables and graphs • Office discipline referrals only • Minors only • Both, ODRs and Minors To copy the graph into a different document 1. Click on the report 2. Copy the image 3. Paste image into a Word/ PowerPoint document Report #1: Review of current status of current trends and patterns 1. Generate Average Referral per day month graph for the current school year a. Main menu on SWIS Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  6. 6. Creating a SWIS Summary Report for Problem Solving b. Click on average per day per month c. Choose type of report (majors only, minors only, or both) d. Generate report e. Click on report, copy image f. Go to word document and paste, size to fit 2. Generate Average Referral per day month graph for previous years a. Main menu on SWIS b. Click on average per day per month c. Choose type of report (majors only, minors only, or both) d. Choose multi-year report e. Generate report Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  7. 7. Creating a SWIS Summary Report for Problem Solving f. Click on report, copy g. Go to word document and paste, size to fit 3. Build a precision problem statement a. Generate the SWIS graphs or tables to answer the general questions a. For current year, create five graphs to show data for the What, Where, When, Who, and Why questions b. Go to the SWIS Main Menu c. Click on the report needed d. Choose the type of report (minors, office discipline referrals, all) a. If a table is needed, click that box b. If different reporting start and end dates are needed, make the necessary changes in the date boxes e. Click on Generate Report To create a report for ‘why’ the problem behaviors are occurring, for this year a. Main Menu on SWIS 1. Click on other reports 2. Click on custom graph 3. Choose graph type, ‘motivation’ Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  8. 8. Creating a SWIS Summary Report for Problem Solving 4. Generate report Report #2: Review of previous problems Create custom reports and graphs to review the status of the previous problem and associated decisions from previous meeting minutes. 1. From Main Menu of SWIS, click on Other Reports 2. Click on Custom Graph, click on categories to narrow the database to answer questions Report #1 Example from SWIS demo (office discipline referrals only) Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  9. 9. Creating a SWIS Summary Report for Problem Solving To answer the question in Report #1 about ‘do we have a problem?’ we need to calculate the mean number of major office discipline referrals per 100 students per school day using the SWIS summary. First calculate the number of 100 students based on the total enrollment in your school (i.e. a school of Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  10. 10. Creating a SWIS Summary Report for Problem Solving 600 has 6 one hundreds, a school of 1250 have 12.5 one hundreds). Next, use the SWIS Summary table below to calculate the mean ODRs per 100 students in your school, by using the grade range data that your school fits. For example: an elementary school of 600 students can expect two major office discipline referrals per day (6 X .3) as compared to 2,162 other elementary schools. A middle school of 600 students can expect 5.1 major office discipline referrals per day (6 X .85) as compared to 602 other middle schools in the set of data. Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  11. 11. Creating a SWIS Summary Report for Problem Solving SWIS summary 08-09 (Majors Only) 3,410 schools; 1,737,432 students; 1,500,770 ODRs Grade Range Number of Mean Enrollment Mean ODRs per Schools per school 100 per school day K-6 2,162 450 .34 (sd=.49) ~(1 /300 / day) 6-9 602 657 .85 (sd=1.11) (1/ 117 / day) 9-12 215 887 1.27 (sd=2.39) (1/79/ day) K-(8-12) 431 408 1.06 (sd=2.60) (1/ 94 / day) Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  12. 12. Creating a SWIS Summary Report for Problem Solving Graphs for initial attempts in building a precision problem statement Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  13. 13. Creating a SWIS Summary Report for Problem Solving Tell a story by putting the numbers into words What: high number of referrals involving disrespect, disruption, and inappropriate language Where: in class When: 9:30-10:15, 2:15 By whom: 16 different students Why: to avoid tasks and get peer attention Generate list of additional questions to ask Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  14. 14. Creating a SWIS Summary Report for Problem Solving Use the following link to download the SWIS User’s Manual for further guidance in creating custom reports and graphs. Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008
  15. 15. Creating a SWIS Summary Report for Problem Solving http://www.swis.org/index.php?page=resources;rid=10015 Newton, J.S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 2008

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