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Report writing


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Report writing

  1. 1. <ul><li>Module LCT1023 Core Skills Session 2 </li></ul>Module LCT1023 1. Review of last week 2. Technical report writing 3. Style guides 4. What is p lagiarism, and how to avoid it 5. Referencing
  2. 2. <ul><li>Introduced the module and its main themes </li></ul><ul><li>Explored the university web site and located: - module database - study guides - past exam papers </li></ul><ul><li>Time management </li></ul>Module LCT1023 Review of last week
  3. 3. <ul><li>Identify your personal goals. </li></ul><ul><li>Relate what you do to your personal goals </li></ul><ul><li>Tree analogy: each goal is like the trunk of a tree key areas are the branches; tasks are the twigs; activities are the leaves </li></ul><ul><li>Prioritise according to urgent/not and important/not </li></ul><ul><li> Do first: urgent and important </li></ul><ul><li> Do next: non-urgent and important </li></ul><ul><li>Video: Randy Pausch </li></ul>Module LCT1023 Time Management Summary
  4. 4. <ul><li>Look up “Technical report “ in Wikipedia </li></ul><ul><li>The entry illustrates the report style of writing </li></ul><ul><li>Introductory paragraph </li></ul><ul><li>Contents </li></ul><ul><li>Main body or article </li></ul><ul><li>Clear headings (it’s not an essay) </li></ul><ul><li>References </li></ul><ul><li>Use of numbers for referencing </li></ul>Module LCT1023 Technical Report Writing
  5. 5. <ul><li>Look up wikipedia entry for “essay” </li></ul><ul><li>See definition: “a prose composition with a focused subject of discussion&quot; or a &quot;long, systematic discourse </li></ul>Module LCT1023 Essay
  6. 6. <ul><li>Essay </li></ul><ul><li>Continuous writing in prose </li></ul><ul><li>Text only </li></ul><ul><li>Not intended to lead to decisions </li></ul>Module LCT1023 Essay vs Technical Report <ul><li>Technical Report </li></ul><ul><li>Formal structure to aid understanding </li></ul><ul><li>Tables, graphs, diagrams, images, all welcome </li></ul><ul><li>Recommendations for decisions </li></ul>
  7. 7. <ul><li>Be written in a style appropriate for its recipients </li></ul><ul><li>Be clear and concise </li></ul><ul><li>Follow a logical structure, with clear section headings </li></ul><ul><li>Be arranged according to a standard format </li></ul><ul><li>Provide one or more recommendations </li></ul><ul><li>Have appendices attached as sources of additional information. </li></ul>Module LCT1023 A good report should ...
  8. 8. <ul><li>The summary at the beginning tells the reader what you are going to say </li></ul><ul><li>Then you tell them in the main body </li></ul><ul><li>Then you tell them what you have already told them in the conclusions and recommendations. </li></ul>Module LCT1023 A report is deliberately repetitive
  9. 9. <ul><li>Report Writing - a guide to organisation and style </li></ul><ul><li>30pence from Library and Learning resources or download PDF or audio file FREE from: </li></ul><ul><li> Library/HelpGuides/StudySkills/Home.aspx </li></ul>Module LCT1023 Help Guide: Technical Report Writing by David Rudd, University of Bolton
  10. 10. <ul><li>Title </li></ul><ul><li>Summary or Abstract </li></ul><ul><li>List of contents </li></ul><ul><li>Introduction </li></ul><ul><li>Main body of report (inc. Findings) </li></ul><ul><li>Conclusions </li></ul><ul><li>Recommendations </li></ul><ul><li>References </li></ul><ul><li>Appendices </li></ul>Module LCT1023 Technical Report Writing
  11. 11. <ul><li>Every publisher has a house style, as defined in their </li></ul><ul><li>Style Guide </li></ul><ul><li>Example </li></ul><ul><li>Go to Click on staff, then University Style Guide. </li></ul><ul><li> </li></ul><ul><li>This is based on the style guide for the Guardian Newspaper. </li></ul>Style Guide for text
  12. 12. <ul><li>Look up items of interest, for example: </li></ul><ul><li>Kissogram </li></ul><ul><li>Stiletto swinging 60s </li></ul><ul><li>enrol, enrolling, enrolment knowledgable </li></ul><ul><li>it's, its </li></ul><ul><li>italics </li></ul><ul><li>quotation marks </li></ul><ul><li>billion </li></ul><ul><li>Nigerian names </li></ul><ul><li>Netherlands </li></ul>Style Guide for text. UoB example program programme titles universities affect / effect
  13. 13. <ul><li>Yahoo </li></ul><ul><li>Google University of Oxford </li></ul><ul><li>Apple Nokia </li></ul><ul><li>Reuters The Economist </li></ul><ul><li>The Guardian / Observer The Independent </li></ul><ul><li>British Computer Society (BCS) </li></ul><ul><li>Institution of Engineering and Technology (IET) </li></ul><ul><li>Institution of Electrical and Electronic Engineers (IEEE) </li></ul><ul><li>Wikipedia: </li></ul><ul><li>The Financial Times / The Times </li></ul><ul><li>BBC News (see </li></ul><ul><li>American Psychological Association. Publication Manual </li></ul>Style Guide for text. More examples
  14. 14. <ul><li>Example </li></ul><ul><li>University of Bolton. Refer to PDF document </li></ul>Style Guide for Corporate Identity <ul><li>Contents </li></ul><ul><li>Elements of the brand </li></ul><ul><li>On screen (powerpoint and website) </li></ul><ul><li>Literature </li></ul><ul><li>Signage </li></ul><ul><li>Promotional / other </li></ul><ul><li>Advertising </li></ul>
  15. 15. <ul><li>Firefox </li></ul><ul><li>BMW </li></ul><ul><li>NHS </li></ul><ul><li>Toyota </li></ul><ul><li>Orange </li></ul><ul><li>Vodafone </li></ul><ul><li>Rolex </li></ul><ul><li>Pepsi </li></ul><ul><li>Coke </li></ul>Brand Guidelines. Corporate Apple Skype Sony Ericsson Asda
  16. 16. <ul><li>Find the Wikipedia entry </li></ul><ul><li>Read the first paragraph </li></ul><ul><li>Jump down to 3.2 Sanctions for student plagiarism </li></ul>Module LCT1023 What is Plagiarism?
  17. 17. <ul><li>David A. Kolb (born 1939) is an American educational theorist whose interests and publications focus on experiential learning , the individual and social change, career development, and executive and professional education </li></ul><ul><li>In the early 1970s, Kolb developed the Experiential Learning Model (ELM), [1] composed of four elements: The LSI is designed to determine an individual's learning preference. [2] The Kolb Learning Style Inventory (version 3.1) is available exclusively through Hay Group </li></ul>Module LCT1023 Example from a poor assignment
  18. 18. <ul><li>Unfair Means Regulations and Procedures 2008/09 See section 2.2 (ix) </li></ul><ul><li> </li></ul><ul><li> </li></ul>Module LCT1023 Plagiarism and how to avoid it
  19. 19. <ul><li>Look up “Harvard Referencing” in Wikipedia </li></ul><ul><li>(it jumps to “parenthetical referencing”) </li></ul><ul><li>When was it introduced? </li></ul><ul><li>Is it mainly UK? </li></ul><ul><li>What is the link with Harvard University? </li></ul><ul><li>Is there a British Standard or International Standard? </li></ul><ul><li>If finished, look up “citation” in Wikipedia </li></ul>Module LCT1023 Referencing
  20. 20. <ul><li> </li></ul><ul><li>Important </li></ul><ul><li>Develop the habit of clearly identifying everything you copy, and the source. </li></ul>Module LCT1023 Help Guide: Cite me, I’m Yours - Harvard version by David Rudd, University of Bolton
  21. 21. <ul><li>Technical report writing </li></ul><ul><li>Style guides for text printed media and online </li></ul><ul><li>Brand guidelines for corporate identity </li></ul><ul><li>Plagiarism </li></ul><ul><li>Referencing – Harvard method </li></ul>Summary