http://bohyunkim.net |Twitter: @bohyunkim
Associate Director for Library Applications and Knowledge Systems
Health Sciences and Human Services Library
University of Maryland, Baltimore
ALA Annual Conference, Orlando, FL. June, 2016
I. How to meet the challenge of budgeting for recurring large hardware
purchases (e.g. servers, storage arrays, hosts) in the times of the flat or
decreasing library technology budget and how to deal with them using
II. A few strategies for revenue generation to keep up with the increasing
technology demand and expectations from library users
III. If there is time, some ways to balance the staff workload to keep up with
continuous new IT projects given to the IT department without new staff or
resources to accommodate those new IT projects created for revenue
Challenge : How to budget for recurring large purchases for hardware
How to save up.
Varied ways in different organizations.
Look for a configuration that can cost less money.
Look for ways to rent out VMs at other schools?
Consider a cloud service such as AWS or Azure.
Not necessarily cheaper
But easier to come up with the monthly or yearly cost than a large sum for 5 years
a) Create an inventory of all recurring IT purchases both hardware and
b) Look of alternatives less expensive
c) Potential adjustment of the refresh cycle
d) Ways to repurpose old equipment to extend their lifespan
For the public
For the staff
For classrooms and meeting rooms
Other IT equipment
A 5-year refresh cycle instead of a 3-year one.
Remove unused or rarely used features such as a DVD drive.
Retain old monitors if they are still functional.
Review network software support and how much it is actually used.
Look for more inexpensive configurations
e.g. Backup software instead of another SAN
Reuse old but still functional equipment
e.g. Pi-wall with old LCD monitors
Save old servers and use them for storage
Joint purchasing for greater discount
Partner with other units if possible.
Important to keep up with the increasing technology demand and
expectations from library users.
On-site IT support fees
AV capturing/editing service fees
Add administrative costs to fees that can include the IT portion of the
New services may generate revenue.
But they may also generate additional work for IT!
How to balance the staff workload to keep up with continuous new IT projects
given to the IT department without new staff or resources to accommodate
those new IT projects is a challenge.
You can do R&D, propose, plan, and implement new services.
Separate R&D, proposal, planning, and implementation of new services from
their daily operation.
Team up with other departments to hand over new services for daily
Partner with other departments and collaborate to bring up new services!