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Bohyun Kim
http://bohyunkim.net |Twitter: @bohyunkim
Associate Director for Library Applications and Knowledge Systems
Hea...
I. How to meet the challenge of budgeting for recurring large hardware
purchases (e.g. servers, storage arrays, hosts) in ...
 Challenge : How to budget for recurring large purchases for hardware
 Over $100k.
 How to save up.
 Varied ways in di...
a) Create an inventory of all recurring IT purchases both hardware and
software
b) Look of alternatives less expensive
c) ...
 PCs
 For the public
 For the staff
 For classrooms and meeting rooms
 Servers/Hosts/Storage Arrays
 AV systems
 Ot...
 SpecOps
 VMware vSphere
 Citrix XenDesktop
 Certificates
 MS SQL server licenses
 Redhat
 CISCO SmartNet
 A 5-year refresh cycle instead of a 3-year one.
 Remove unused or rarely used features such as a DVD drive.
 Retain ol...
 Reuse old but still functional equipment
 e.g. Pi-wall with old LCD monitors
 Save old servers and use them for storag...
 Service fees
 Outside funding
 Technology Fee
 Fund-raising/donation
 Grants
 Important to keep up with the increas...
 On-site IT support fees
 AV capturing/editing service fees
 3D Printing
 Poster printing
 Digitization service
 ILL...
 New services may generate revenue.
 But they may also generate additional work for IT!
 How to balance the staff workl...
 You can do R&D, propose, plan, and implement new services.
 Separate R&D, proposal, planning, and implementation of new...
IT Budgeting with Scarcity
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IT Budgeting with Scarcity

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A talk given at the 2016 ALA Annual Conference, Orlando, FL.
Monday, June 27, 2016.

Published in: Technology
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IT Budgeting with Scarcity

  1. 1. Bohyun Kim http://bohyunkim.net |Twitter: @bohyunkim Associate Director for Library Applications and Knowledge Systems Health Sciences and Human Services Library University of Maryland, Baltimore ALA Annual Conference, Orlando, FL. June, 2016
  2. 2. I. How to meet the challenge of budgeting for recurring large hardware purchases (e.g. servers, storage arrays, hosts) in the times of the flat or decreasing library technology budget and how to deal with them using cloud services II. A few strategies for revenue generation to keep up with the increasing technology demand and expectations from library users III. If there is time, some ways to balance the staff workload to keep up with continuous new IT projects given to the IT department without new staff or resources to accommodate those new IT projects created for revenue generation.
  3. 3.  Challenge : How to budget for recurring large purchases for hardware  Over $100k.  How to save up.  Varied ways in different organizations.  Look for a configuration that can cost less money.  Look for ways to rent out VMs at other schools?  Consider a cloud service such as AWS or Azure.  Not necessarily cheaper  But easier to come up with the monthly or yearly cost than a large sum for 5 years at once.
  4. 4. a) Create an inventory of all recurring IT purchases both hardware and software b) Look of alternatives less expensive c) Potential adjustment of the refresh cycle d) Ways to repurpose old equipment to extend their lifespan
  5. 5.  PCs  For the public  For the staff  For classrooms and meeting rooms  Servers/Hosts/Storage Arrays  AV systems  Other IT equipment  Printers  Photocopiers  Scanners  Staff iPads
  6. 6.  SpecOps  VMware vSphere  Citrix XenDesktop  Certificates  MS SQL server licenses  Redhat  CISCO SmartNet
  7. 7.  A 5-year refresh cycle instead of a 3-year one.  Remove unused or rarely used features such as a DVD drive.  Retain old monitors if they are still functional.  Review network software support and how much it is actually used.  Look for more inexpensive configurations  e.g. Backup software instead of another SAN
  8. 8.  Reuse old but still functional equipment  e.g. Pi-wall with old LCD monitors  Save old servers and use them for storage  Joint purchasing for greater discount  Partner with other units if possible.
  9. 9.  Service fees  Outside funding  Technology Fee  Fund-raising/donation  Grants  Important to keep up with the increasing technology demand and expectations from library users.
  10. 10.  On-site IT support fees  AV capturing/editing service fees  3D Printing  Poster printing  Digitization service  ILL  Photocopying  Printing  Scanning  Fax  Add administrative costs to fees that can include the IT portion of the infrastructure used.
  11. 11.  New services may generate revenue.  But they may also generate additional work for IT!  How to balance the staff workload to keep up with continuous new IT projects given to the IT department without new staff or resources to accommodate those new IT projects is a challenge.
  12. 12.  You can do R&D, propose, plan, and implement new services.  Separate R&D, proposal, planning, and implementation of new services from their daily operation.  Team up with other departments to hand over new services for daily operation.  Partner with other departments and collaborate to bring up new services!

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